JOB SUMMARY

The Corporate Services Administrator supports the day-to-day operations of the Corporate Office while providing administrative and coordination support across multiple departments, including HR, Marketing, Finance, and Senior Leadership. This role serves as a key point of contact for office operations, travel coordination, onboarding activities, vendor and facilities support, and internal events, while ensuring a professional and organized office environment. The position requires strong organizational skills, adaptability, professionalism, and the ability to manage multiple priorities in a fast-paced corporate setting.

RESPONSIBILITIES:

• Serve as the first point of contact for visitors to the Corporate Office, providing a professional and welcoming experience.

• Provide administrative support to the Marketing, HR and Finance teams while maintaining a high level of confidentiality and professionalism.

• Receive, sort, and distribute mail, shipping, faxes, packages, and courier deliveries.

• Coordinate with warehouse teams, procurement, vendors, and branch contacts to resolve mis-shipped or misdirected parcels.

• Manage meeting room bookings and coordinate catering, hospitality, and room setup requirements for meetings, training sessions, and internal events.

• Oversee office supply inventory and procurement (including first aid supplies).

• Serve as Floor Warden and First Aid Attendant for the Corporate Office, maintaining an understanding of emergency procedures and supporting office safety protocols.

• Maintain the cleanliness and organization of kitchen and common areas, including loading and unloading the dishwasher and restocking supplies as needed.

• Coordinate with building management and internal teams regarding office access, visitor access, maintenance requests, and facilities-related issues.

• Draft and distribute office-related communications and reminders.

• Serve as Orientation Facilitator for the Downtown Vancouver headquarters, including new hire onboarding, laptop setup, access card coordination, office tours, and related orientation activities

• Coordinate the return of company assets from departing employees, including laptops, access cards, mobile devices, and other company-issued equipment

• Support the employee anniversary & company perks programs

• Support vendor sponsorship outreach, including requesting sponsorship funds, tracking contributions, and ensuring funds are allocated to the appropriate event or initiative.

• Support the Finance team with weekly cheque mailings and other related administrative tasks.

• Ensure costs related to travel, events, shipments, and office supplies are allocated to the appropriate event, branch, department, or project.

• Coordinate & maintain certificate and documentation of insurance requests and insurance-related contract reviews with the company’s insurance broker

• Work closely with the Portal Administration team to maintain up-to-date insurance documentation in contractor portals, including Avetta, ISN, and ComplyWorks.

• Liaise with salespeople, project managers, customers, and brokers to support enrollment in Owner Controlled Insurance Program ‘OCIP’ and Contractor-Controlled Insurance Program ‘CCIP’ programs.

• Support & coordinate the corporate travel program, maintaining a strong understanding of the Travel Program Policy and assisting colleagues with related requests & questions.

• Coordinate travel arrangements for Head Office colleagues, senior leadership, and special project teams.

• Perform additional administrative duties and special projects as assigned.

• Other Duties As Assigned.

REQUIRED QUALIFICATIONS

• 2+ years of Corporate Office experience
• Resourceful and the ability to research information and present results to internal clients.
• Excellent written and verbal communication, as well as interpersonal skills
• Prior experience in travel coordination or logistics management, especially in a fast-paced environment
• Strong computer skills, with proficiency in Microsoft Office
• Ability to multi-task and prioritize in a dynamic work environment.
• Able to work independently, manage time effectively, and work with multiple deadlines.
• Experience in project coordination / management, finance, or contract administration

PREFERRED QUALIFICATIONS

• Experience in the construction/security industry
• Understands the industry and/or company culture
• Some event management experience

PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

WORKING CONDITIONS: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

ADDITIONAL INFORMATION

• Working Hours: This position generally works Monday- Friday, overtime and on call when necessary

Vacancy Status: This posting is for a current and existing vacancy

Company Info;

The regional system integration business called Bosch Building Technologies offers solutions and customized services for building security, energy efficiency, and building automation for commercial buildings and infrastructure projects Bosch started its Integrator Business in North America through the acquisition of Climatec in 2015. Climatec expanded Bosch’s role as a comprehensive supplier of energy, building automation and security solutions. Climatec is recognized in the building industry as an independent single-source integrator of critical building systems including energy services, building automation and security & life safety in the U.S. market. The company provides consulting, planning, implementation and 24/7 remote management. Climatec is active in several market segments and industries including data centers, commercial real estate buildings, and federal, state, and local government. Climatec has operated as an independent entity, maintaining its offices in Arizona, California, Nevada, Texas, New York, and New Jersey. Climatec continues to represent and integrate numerous leading manufactures’ product lines across its wide range of services, including Bosch products.

In 2023, Bosch acquired Canadian-based security integrator Paladin Technologies. Merging Paladin Technologies and Climatec has significantly expand Bosch’s Integrator Business in North America. Today the combined entity of Bosch Building Technologies (previously Climatec and Paladin Technologies) represents over $900M in revenues and 3000 associates. Utilizing the strengths of both companies, Bosch offers its customers a complete portfolio of networked and efficient energy, building automation and security solutions.

This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Equal Opportunity Employer, including disability & veterans, or any other characteristic protected by law. If you need accommodation for any part of the application process, please send an email or call 1-855-296-3199 to speak with Human Resources and let us know the nature of your request.

We thank you for your application, however only those selected for an interview will be contacted.

FbYjMfCuKJ