Employee Status: Term

Start/End Date: May 11, 2026 to August 31, 2026

Rate; $23.00 per hour

Cost of Living Allowance: $13,200 per annum, paid in equal payments each pay period.

Company: Regional Recreation Corporation of Wood Buffalo

Department: Golf & Grounds

Location: Fort McMurray, Alberta

Requisition #: 2021709

Please Note: The job posting will remain active until the position has been filled. About Us: Coordinate the Course. Support the Team. Create Community - Join the Miskanaw Golf Team! At the Regional Recreation Corporation of Wood Buffalo (RRC), our vision comes to life behind the scenes as much as on the greens: seamless scheduling, smooth event execution, and a team working together so golfers and staff can enjoy an exceptional experience every day.

This summer, we are looking for a Golf & Grounds Administrative Assistant to join us and make a meaningful difference by keeping our operations running like a well oiled machine. If you thrive on organization, love helping events run flawlessly, and enjoy being the hub of communication and coordination, this is the role for you.

As a Golf & Grounds Administrative Assistant, you will:

• Keep the team on track by managing schedules, payroll, and day-to-day admin for the golf and grounds leadership team.
• Make events shine by supporting planning, coordinating logistics, and assisting on-site to ensure everything runs smoothly.
• Support marketing and communication with accurate records, updates, and creative input to promote events.

Join us and enjoy meaningful summer work, exclusive perks, and the satisfaction of knowing your efforts make every event and every day better for golfers and your team.

Apply today and help us create community, one schedule, one event, and one seamless experience at a time.

We Offer Great Benefits & Perks – We Take Care of Our People

• Competitive Hourly Wage
• Cost of Living Allowance
• Employee Assistance Program
• Membership Credit
• Team Celebrations
• Recognition Programs
• Staff Discounts

Your Role The Golf & Grounds Administrative Assistant reports to the General Manager, Golf & Grounds and supports the Manager, Golf & Grounds, CPGA Head Professional and the Coordinator,Golf Events & Operations. This position plays a vital role in the coordination of event logistics, administrative efficiency, and internal communication across the Grounds and Golf departments. The Administrative Assistant will assist with scheduling, payroll, event preparation, and post-event reporting, ensuring seamless execution of operations and high service standards.

Your Impact

• Support the Manager, Golf & Grounds, CPGA Head Professional and the Coordinator, Golf Events & Operations with day-to-day administrative tasks and calendar management.
• Promote positive interdepartmental communication and workflow.
• Assist in maintaining detailed records, ensuring data integrity across platforms such as ASANA, Salesforce, and Microsoft Excel.
• Contribute to the success of golf and grounds events by providing behind-the-scenes coordination and support.
• Input event details into Salesforce and ASANA to generate accurate Banquet Event Orders (BEOs).
• Assist the Golf Events & Operations Coordinator with preparing venues and coordinating event logistics.
• Provide on-site support during events to ensure smooth execution.
• Track event expenses and assist in preparing post-event reports.
• Contribute creative input to event marketing strategies.
• Assist in developing promotional materials and digital content to support event visibility.
• Help maintain up-to-date information about current and upcoming events.
• Manage the calendars for the Manager, Golf & Grounds, CPGA Head Professional and the Coordinator, Golf Events & Operations.
• Assist with compiling and submitting accurate payroll data.
• Coordinate schedules to ensure proper staffing and coverage during events.
• Create and format PowerPoint presentations for internal and external meetings.
• Ensure all presentation materials align with event themes and brand standards.
• Maintain effective communication with internal departments and external vendors.
• Develop and maintain spreadsheets for budget tracking, scheduling, and event timelines.
• Support inventory tracking and ordering of materials needed for events.
• Act as a liaison with the Finance Department for budget and reporting coordination.
• Address internal inquiries and resolve administrative issues promptly and professionally.
• Support seasonal event planning and preparation, including seasonal grounds or course transitions.
• Perform other duties as assigned by the Manager, Golf & Grounds, CPGA Head Professional and the Coordinator, Golf Events & Operations.

Your Accomplishments

• Completion of High School or GED
• 1-3 years of experience in an administrative or customer service role
• Experience supporting events or coordinating schedules is an asset
• Strong organizational and multitasking skills
• Excellent verbal and written communication abilities
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with ASANA and Salesforce considered an asset
• Ability to work independently and collaboratively in a fast-paced environment
• Detail-oriented with a commitment to accuracy and quality

Other Requirements

• Criminal record Check

Working Conditions

• This position requires a flexible schedule including statutory holidays, early morning, late night, and weekend work. Hours of work will vary based on business needs and golf course requirements.
• Job involves working under variable temperature conditions and noise levels, in indoor and outdoor settings.
• This position may include heavy lifting of supplies and equipment up to 50 lbs, bending and walking.
• This position requires use of standard office equipment.

We Value Safety All employees are responsible and accountable for Regional Recreation Corporation’s health and safety policy. All employees at every level should be familiar with the requirements of the Alberta Occupational Health and Safety legislation as it relates to their work processes.

The employee is expected to adhere to all company policies and to act as a role model in the adherence to policies. These statements are intended to describe the general nature and level of work involved for this job. It is not an exhaustive list of all responsibilities, duties and skills required of this job.

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue through the selection process will be contacted. The RRC is an equal opportunity employer and values diversity, equity, and inclusion. We will gladly provide accommodations upon request for applicants with any barriers and/or disabilities during the recruitment process. We appreciate all candidates who apply for this position; though only those selected for an interview will be contacted.