At Rimkus, our Built Environment Solutions team combines global reach with local expertise to shape the future of the built environment. Our engineers, architects, and technical specialists deliver innovative solutions that prioritize sustainability, resiliency, and long-term value. From design to operations, we help clients reduce risk, extend asset life, and cut costs while making a real impact on how communities live and work. Joining Rimkus means being part of a forward-thinking team that’s solving today’s challenges and building tomorrow’s possibilities.

Overview

We are seeking a highly organized and motivated Project Coordinator to support the planning and execution of engineering and construction projects.
This role is essential in ensuring projects are delivered on time, on budget, and to the highest quality and safety standards.

Working closely with Project Managers, Engineers, and Field Supervisors, the Project Coordinator provides coordination, documentation, and communication support across all stages of a project — from mobilization through to closeout.

This position is ideal for a detail-oriented professional with experience in construction, restoration, or engineering consulting who thrives in a fast-paced, team-driven environment.

Key Responsibilities

Project Coordination & Administration

• Support Operations Manager with portfolio/project setup, scheduling, and execution.
• Prepare and maintain project documentation, including RFIs, submittals, change orders, and permits.
• Track progress against milestones and provide updates to stakeholders.
• Coordinate communication between site, office, and client teams.
• Maintain accurate document control and version tracking.

Scheduling & Logistics

• Develop, update, and monitor project schedules using MS Project or equivalent tools.
• Assist with resource planning, subcontractor coordination, and equipment tracking.
• Support field logistics including deliveries, mobilizations, and inspections.
• Ensure all work aligns with project timelines and budget targets.

Financial & Commercial Support

• Support the preparation of progress billings, purchase orders, and cost reports.
• Track change orders, budget adjustments, and forecast updates.
• Maintain transparency and control over project financial documentation.

Quality Assurance & Documentation

• Assist with QA/QC documentation, closeout packages, and lessons-learned reports.
• Coordinate completion of client handover materials (O&M manuals, warranty documentation).
• Ensure compliance with company and client quality standards.

Client, Team & Stakeholder Communication

• Serve as the central point of contact for project correspondence.
• Schedule and document project meetings, distribute minutes and action items.
• Support clear and timely communication between internal and external partners.
• Represent the company professionally on all client interactions and site visits.

Qualifications & Experience

Education

• Diploma or degree in Engineering, Construction Management, Architecture, or a related technical field.
• Additional coursework or certifications in project coordination, scheduling, or cost control considered an asset.

Experience

• 3–7 years of experience in project coordination within construction, engineering, or industrial services.
• Exposure to restoration, utilities, or building systems projects preferred.
• Experience supporting multi-disciplinary project teams and managing subcontractor deliverables.

Technical Skills

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Familiarity with MS Project, Primavera, Procore, Buildertrend, or SAP.
• Understanding of project financials, cost tracking, and change management processes.
• Strong knowledge of construction methods, codes, and safety practices.

Core Competencies

• Organization & Multitasking: Capable of managing multiple priorities in a fast-paced environment.
• Communication: Excellent verbal and written communication with internal and client teams.
• Problem Solving: Analytical thinker with the ability to resolve project issues proactively.
• Teamwork: Collaborates effectively across disciplines and departments.
• Attention to Detail: Maintains accuracy and completeness in documentation.
• Accountability: Takes ownership of assigned tasks and follows through to completion.
• Adaptability: Flexible and responsive to changing project needs and priorities.
• Safety & Quality Focus: Demonstrates commitment to a safe and compliant work environment.

Additional Requirements

• Valid G-class driver’s license and ability to travel to project sites as required.
• Eligible to work in controlled or high-security environments (as applicable).
• Ability to obtain site access clearances (e.g., Controlled Goods, background checks).

What We Offer

• Competitive compensation and benefits package.
• Opportunity to work on diverse and impactful engineering projects.
• A supportive, team-based environment focused on collaboration and innovation.
• Professional development and career growth within a national engineering firm.

At Rimkus, we value a diverse and inclusive workplace where all employees feel valued and respected. We are committed to creating a work environment that supports and celebrates the unique perspectives and experiences of all employees. If you share our commitment to diversity and inclusivity and are excited about joining a welcoming and supportive team, we encourage you to apply for our open positions. We are an equal-opportunity employer. Accommodation is available for applicants selected for an interview.

THIS JOB DESCRIPTION IS SUBJECT TO CHANGE AND DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT OR A GUARANTEE OF CONTINUED EMPLOYMENT.

Join Rimkus and unlock your potential with endless opportunities for growth, learning, and making a difference!

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