Executive Assistant & Team Coordinator, Development

Toronto Symphony Orchestra (TSO) – Toronto, ON | Permanent, Full-time

Reports to: Chief Development OfficerStatus: Permanent Full-time
*Are you the senior operator who knows the work behind the work - the kind of person who is the glue of the team, the calm at its centre, keeping a senior executive sharp, a team in rhythm, and a complex set of stakeholders well-served, all so the music keeps playing?*Join us as the operational anchor of the TSO's Development team - central to the success of our fundraising leaders, supporting our Chief Development Officer, coordinating our day-to-day, and making it possible for the people who fund extraordinary music to do their best work.

The Role

You'll provide high-level executive support to the Chief Development Officer and the fundraising leadership team; act as the operational custodian of how the team plans, meets, reports, and delivers; coordinate the team's day-to-day liaison with senior volunteers, ambassadors, and committees; and lead the production of polished proposals, presentations, and donor materials. You'll be the connective tissue that holds the team's operational rhythm together.

About the TSO

For more than a century, the Toronto Symphony Orchestra (TSO) has been a cornerstone of Canadian culture, steadfast in its commitment to musical excellence and to the vibrant communities we serve. Through acclaimed concerts, recordings, and tours, the TSO enriches audiences while reflecting the diversity of Toronto—one of the world’s most multicultural cities. Music Director Gustavo Gimeno brings artistic vision and a sense of adventure to the 93-musician orchestra. Engaging audiences of all ages, the TSO leads a myriad of education, health-and-well-being, and community-access programs, including the tuition-free Toronto Symphony Youth Orchestra, cultivating the next generation of Canadian artists.

What you’ll do

Be the trusted right hand to the Chief Development Officer - managing complex schedules, briefings, and correspondence, and triaging confidential requests with discretion and judgement. Provide administrative support for the TSO Board and its committees — including the Development Committee and Nominations & Governance Committee - preparing materials, managing logistics, and tracking action items through to completion. Serve as the Development team's day-to-day liaison to the Toronto Symphony Volunteer Committee (TSVC), the Honorary Governors Circle, and the team's volunteer ambassadors - ensuring every volunteer experiences the TSO as a well-run, donor-centred organization. Run the Development team's planning rhythm, master calendar, and reporting cadence - keeping work coordinated across philanthropy, partnerships, individual giving and operations. Produce polished Development materials - proposals, decks, briefing notes, board reports, executive reports and stewardship materials. Lead special projects on behalf of the Chief Development Officer, from cross-functional initiatives to bespoke requests from the Executive Leadership Team.

What you’ll bring

5+ years in executive assistant, senior administrative, or development coordination roles, ideally within an arts, cultural, or other complex environment. Demonstrated experience supporting senior executives and boards — managing complex calendars, preparing high-quality briefing materials, and handling sensitive information with discretion and sound judgement. Strong project coordination skills and the discipline to keep a fast-moving team's processes, rhythms, and standards holding together. Sophisticated interpersonal and written communication skills, with the warmth and judgement to engage senior volunteers, donors, board members, and executive leadership with poise and professionalism. Strong proficiency with Google Workspace and design tools (Canva or equivalent), and experience with a fundraising CRM (Tessitura preferred; Raiser's Edge, Salesforce, or similar with willingness to learn).

Why the TSO

Be part of an organization that believes music connects, heals, and inspires — and that the right corporate partnerships can broaden that impact in meaningful ways. You'll have the platform, partners, and profile to build the kind of partnerships that matter — to your career, to the TSO, and to the city we serve.

Compensation & Benefits

Salary range: $65,000–$75,000 CAD (commensurate with experience).Benefits: 100% company paid benefits including Telus-Health Employee Family Assistance program (provided after successful completion of the first three (3) months of employment); Company paid pension contributions provided after the completion of one year of employment; 3 weeks vacation prorated during the first year, complimentary tickets to TSO concerts and a hybrid work environment.

How to Apply

Please submit your cover letter and résumé. Submissions are accepted until **May 29, 2026 at 5:00 p.m.**TSO thanks all candidates for their interest, only those applicants selected for an interview will be contacted.

Our Commitment

The TSO is committed to building a workforce that reflects the diversity of the City of Toronto and encourages applications from all qualified individuals. We are also committed to providing accommodations throughout the recruitment process; if you require accommodation, we will work with you to meet your needs.

Work Environment / Physical Demands

This role involves extended periods of computer and desk work with regular breaks, frequent phone and in-person interactions, occasional lifting of materials for events, and concert/event attendance that may involve standing for extended periods. The position operates in a hybrid office environment and may require occasional travel for donor visits or professional development.