Nodin Mental Health Services, a department of the Sioux Lookout First Nations Health Authority (SLFNHA), supports the mental health and well-being of First Nation individuals and communities. Nodin provides a wide range of services for children, youth, adults, and families, including intake, a crisis response program, an outpatient mental health service, school-based counselling, travelling counsellors, and mobile outreach.

Salary Range: $51,319 – $68,932 per annum

Position Type: Full-time

Posting Type: This job posting is for an existing vacancy.

Closing Date: Open until filled.

QUALIFICATIONS

• Minimum level of education required is a high school diploma or equivalent education and/or experience.
• Minimum one (1) year of office administrative experience, preferably in a health care environment.
• Diploma in Office Administration, Health Office Administration Certificate, or other related education is an asset.
• Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment).
• Excellent communication skills (verbal, written, and interpersonal).
• Excellent time management and organizational
• Highly proficient in computer programs (e.g., Word, Excel, PowerPoint, Outlook), typing, and word processing.
• Must be able to take meeting minutes
• Demonstrates initiative, self-motivation, and ability to work independently as well as part of a
• Demonstrates professionalism, accountability, and maintaining
• Ability to multi-task, meet deadlines, and adapt in a fast-paced
• Task-centered; maintain a high level of efficiency and strong attention to
• Must be personable and able to successfully establish rapport and maintain strong relationships with program staff and partners.
• Must be able to manage in a high paced
• Must be able to work with multidisciplinary teams and help other service areas and their administrative
• Must be able to handle sensitive/confidential material in accordance with SLFNHA policies and procedures and
• Demonstrated understanding of and competence in serving culturally diverse populations; knowledgeable of First Nations’ people, history, culture, health priorities, and social issues.
• Ability to communicate in one of the First Nations dialects of the Sioux Lookout region is an
• Must be willing to travel to other SLFNHA offices or off-site meetings.
• Must have a valid driver’s
• Must be willing to live in Sioux Lookout (or within a daily commuting distance).
• Ability to perform the requirements of the position on a regular basis.

ROLES & RESPONSIBILITIES

Support to Manager

• Manage the Clinical Manager’s schedule through planning and coordinating, organizing, and setting appointments.
• Arrange, coordinate, and disseminate travel
• Prepare/draft, modify, and distribute documents including correspondence, reports, memos, administrative forms, and
• Maintain organized electronic and a hard copy filing
• Schedule and attend meetings, prepare agendas, and complete minutes/summaries.
• Create forms/documents and other schedules as requested; record and track
• Frequent communication internally and
• Complete data entry, organize, and compile reports as required (e.g., spreadsheets).
• Assist in the design and development of program forms for clinical department
• Format documents and
• Record and file documents that include letters, memorandums, work plans, reports, and confidential
• Verbal and written
• Other duties that may be deemed necessary by immediate

Support to Staff

• Mailing, scanning, faxing, copying, purchasing supplies, managing stock and resources.
• Research, order, create purchase orders/cheque requisitions, receive and handle invoices.
• Receive, record, and deliver interoffice
• Access Outlook e-mail for messages or information to share/circulate in a timely manner.
• Assist clinical staff in organizing and/or maintaining filing systems and
• Research, gather and/or order program materials specific to the resources.
• Participate in Administrative Team meetings and
• Answer phone system, redirect phone calls, triage, and handle general inquiries with tact and diligence.
• Produce and maintain employee weekly schedule and communication book.
• Greet and direct all suppliers and visitors in a professional and welcoming manner. Ensure all visitors sign in and are received by the appropriate staff member.
• Sort, record, and distribute incoming mail; record faxes received; prepare outgoing mail and delivery.
• Make travel arrangements for all staff; develop and maintain travel log and history reports.
• Maintain a clean and tidy office.
• Provide coverage for other Nodin MHS administrative staff.