Billing Coordinator
Top Benefits
About the role
Existing Vacancy - Actively Recruiting
About Us
At KWE, we are one of Canada’s fastest growing 3PL service providers. With a global network and a commitment to excellence, we deliver world-class logistics solutions to our customers. Our success is built on the dedication of our people; many of our leaders started in entry-level roles and grew their careers with us. If you’re looking for a place where hard work and ambition are recognized and rewarded, we’d love to meet you.
The Opportunity
We are seeking a Billing Coordinator to support the day-to-day payable and billing functions of our Surface Logistics Department.
In this role, you will organize, structure, and maintain departmental billing and accounts payable processes while providing administrative support to customers, vendors, and internal departments. You will help also ensure accurate and timely financial transactions, contribute to efficient departmental operations, and support the continuous delivery of high-quality customer service
What You’ll Do
- Create, maintain, and track vendor payables, ensuring all charges are verified and information is accurately updated in the TMS system.
- Generate and process accurate customer invoices in a timely manner on a daily and weekly basis.
- Act as a liaison between internal departments, managing and distributing all required documentation for customer files, while reviewing and processing files for closure.
- Prepare payment requisitions and P&Ls for submission to the Accounting Department, coordinating efforts to meet scheduled cheque runs.
- Deliver exceptional customer service by requesting and following up with carriers regarding Proof of Delivery (POD) issues.
- Maintain the accuracy of information through effective communication, task review, direction, and feedback.
- Support department employees, as needed, in the preparation of weekly and monthly reports, trucking options, and other operational activities.
- Provide backup support within the department during peak periods, vacations, and unexpected staff absences.
- Continuously identify opportunities to improve payable and billing processes to maximize efficiency.
- Demonstrate leadership by leading through example and sharing knowledge, skills, and best practices with others.
- Contribute to proactive team initiatives aimed at achieving departmental and organizational goals.
- Adhere to all company safety policies, practices, and procedures.
- Promptly report any unsafe conditions or activities to a supervisor and/or Human Resources.
- Perform other job-related duties and responsibilities as assigned by management.
What You Bring
- Post-secondary education in Accounting and/or a minimum of two years of related experience, or an equivalent combination of education and experience.
- Strong ability to prepare routine reports and professional correspondence.
- Effective verbal communication skills, with the ability to interact professionally with customers and employees at all levels.
- Ability to accurately calculate figures and amounts, including discounts, interest, commissions, and percentages.
- Proficient in computer applications, including email, record management, database maintenance, word processing, and spreadsheet software.
Compensation: Salary range starting from $48,000 to $55,000 per year, with opportunities for growth and advancement based on performance and contribution.
Why Join KWE?
- Fast-paced, dynamic environment with a great team
- Opportunity for advancement
- Generous bonus program linked to company & individual success
- Competitive and equitable compensation packages
- Comprehensive group benefits
- Company paid pension program
- Accessible and inclusive work environment
- Flexible / hybrid work arrangements
If you’re ready to take the next step in your career and contribute to a growing organization, we’d love to hear from you!
KWE is committed to providing accessible employment practices. For more information about our accessible workplace, including disability accommodations required for the application process and beyond, please email Canada.hr@kwe.com [Canada.hr@kwe.com].
For general information on accommodations in our workplace, see our Accessibility Standard for Customer Service, posted on our web site at: https://www.kwe.com/local/canada/en/careers/ [https://www.kwe.com/local/canada/en/careers/]
Not the right fit? Search for Billing Coordinator jobs in Milton, Ontario, Canada
About Kintetsu World Express Inc.
As a leading provider of Air Freight, Ocean Freight, Customs Brokerage, Surface Logistics and Distribution (3PL) services KWE has taken pride in the delivery of your cargo to any market around the world. Today, with terminal and office locations in virtually every major city nationwide, we are ranked among the country's top ten International Freight Forwarders.
Our commitment to our customers remains, quite simply, to offer the highest level of products and services available globally. We are committed to providing our customers with logistics solutions that will help them maintain a competitive edge.
Similar Jobs
Billing Coordinator
Top Benefits
About the role
Existing Vacancy - Actively Recruiting
About Us
At KWE, we are one of Canada’s fastest growing 3PL service providers. With a global network and a commitment to excellence, we deliver world-class logistics solutions to our customers. Our success is built on the dedication of our people; many of our leaders started in entry-level roles and grew their careers with us. If you’re looking for a place where hard work and ambition are recognized and rewarded, we’d love to meet you.
The Opportunity
We are seeking a Billing Coordinator to support the day-to-day payable and billing functions of our Surface Logistics Department.
In this role, you will organize, structure, and maintain departmental billing and accounts payable processes while providing administrative support to customers, vendors, and internal departments. You will help also ensure accurate and timely financial transactions, contribute to efficient departmental operations, and support the continuous delivery of high-quality customer service
What You’ll Do
- Create, maintain, and track vendor payables, ensuring all charges are verified and information is accurately updated in the TMS system.
- Generate and process accurate customer invoices in a timely manner on a daily and weekly basis.
- Act as a liaison between internal departments, managing and distributing all required documentation for customer files, while reviewing and processing files for closure.
- Prepare payment requisitions and P&Ls for submission to the Accounting Department, coordinating efforts to meet scheduled cheque runs.
- Deliver exceptional customer service by requesting and following up with carriers regarding Proof of Delivery (POD) issues.
- Maintain the accuracy of information through effective communication, task review, direction, and feedback.
- Support department employees, as needed, in the preparation of weekly and monthly reports, trucking options, and other operational activities.
- Provide backup support within the department during peak periods, vacations, and unexpected staff absences.
- Continuously identify opportunities to improve payable and billing processes to maximize efficiency.
- Demonstrate leadership by leading through example and sharing knowledge, skills, and best practices with others.
- Contribute to proactive team initiatives aimed at achieving departmental and organizational goals.
- Adhere to all company safety policies, practices, and procedures.
- Promptly report any unsafe conditions or activities to a supervisor and/or Human Resources.
- Perform other job-related duties and responsibilities as assigned by management.
What You Bring
- Post-secondary education in Accounting and/or a minimum of two years of related experience, or an equivalent combination of education and experience.
- Strong ability to prepare routine reports and professional correspondence.
- Effective verbal communication skills, with the ability to interact professionally with customers and employees at all levels.
- Ability to accurately calculate figures and amounts, including discounts, interest, commissions, and percentages.
- Proficient in computer applications, including email, record management, database maintenance, word processing, and spreadsheet software.
Compensation: Salary range starting from $48,000 to $55,000 per year, with opportunities for growth and advancement based on performance and contribution.
Why Join KWE?
- Fast-paced, dynamic environment with a great team
- Opportunity for advancement
- Generous bonus program linked to company & individual success
- Competitive and equitable compensation packages
- Comprehensive group benefits
- Company paid pension program
- Accessible and inclusive work environment
- Flexible / hybrid work arrangements
If you’re ready to take the next step in your career and contribute to a growing organization, we’d love to hear from you!
KWE is committed to providing accessible employment practices. For more information about our accessible workplace, including disability accommodations required for the application process and beyond, please email Canada.hr@kwe.com [Canada.hr@kwe.com].
For general information on accommodations in our workplace, see our Accessibility Standard for Customer Service, posted on our web site at: https://www.kwe.com/local/canada/en/careers/ [https://www.kwe.com/local/canada/en/careers/]
Not the right fit? Search for Billing Coordinator jobs in Milton, Ontario, Canada
About Kintetsu World Express Inc.
As a leading provider of Air Freight, Ocean Freight, Customs Brokerage, Surface Logistics and Distribution (3PL) services KWE has taken pride in the delivery of your cargo to any market around the world. Today, with terminal and office locations in virtually every major city nationwide, we are ranked among the country's top ten International Freight Forwarders.
Our commitment to our customers remains, quite simply, to offer the highest level of products and services available globally. We are committed to providing our customers with logistics solutions that will help them maintain a competitive edge.