Receptionist / Office Administrator
Top Benefits
About the role
Company Description: We are global leaders in sustainable building envelope solutions. We specialize in manufacturing, developing, and integrating renewable energy technologies, modern architectural products, and high-performing wall systems to create sustainable and energy-efficient buildings. Our commitment to environmental responsibility and cutting-edge technology drives us to revolutionize the construction industry. Join us in our mission to provide aesthetically pleasing, durable, and energy-efficient products and solutions that transform the way we build.
Description: We are seeking a highly organized, proactive, and customer-focused Receptionist / Office Administrator to join our team. As the first point of contact for our organization, you will play a key role in creating a welcoming experience for visitors while providing administrative support across multiple departments to ensure the smooth day-to-day operation of the office.
Key Responsibilities Reception & Communication Serve as the first point of contact for visitors, clients, and incoming phone calls. Respond to office administration emails in a timely and professional manner. Manage inbound calls and ensure all inquiries are handled efficiently. Direct inquiries to the appropriate department and escalate urgent or sensitive matters when required. Maintain an organized system for managing incoming communications and administrative requests.
Office Administration & Operations Coordinate meetings, travel arrangements, office tours, and Lunch & Learn events. Process expense reports and credit card reconciliations accurately and on schedule. Monitor and manage office supply inventory, ensuring stock levels are maintained within budget. Complete a variety of administrative tasks, including internal documentation, accounts support, and general office administration. Provide administrative support to the Marketing, Operations, and Sales teams as needed. Coordinate Lunch & Learn certificates and related documentation. Assist with travel bookings and scheduling.
Qualifications Previous experience in a Receptionist, Office Administrator, Administrative Assistant, or similar role. Strong organizational and multitasking skills with exceptional attention to detail. Excellent verbal and written communication skills. Professional, customer-service-oriented approach with a positive attitude. Ability to prioritize competing tasks in a fast-paced environment. Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel. Ability to work independently while collaborating effectively with cross-functional teams.
Benefits: Competitive salary and bonus structure Comprehensive health insurance package Generous paid time off and holidays Professional development opportunities Collaborative and supportive work environment
Process: We are an equal-opportunity employer that welcomes all candidates from diverse backgrounds. Candidates who are legally entitled to work in Canada (without employer sponsorship) and can commute to the office daily are welcome to apply.
AODA Considerations: Mitrex & Cladify Inc. welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
About Mitrex
Mitrex is harnessing the power of solar to make a meaningful and positive difference in the world.
We've developed building-integrated photovoltaic technology that allows building owners and developers to transform mid-to-high-rise buildings and structures like schools, airports, and hospitals into power plants that generate clean and sustainable energy using integrated cladding, solar railings, and other products. #bipv, #solarpv, #cladding, #solarpanel, and #solarenergy
For decades, the construction industry has used precast concrete and aluminum. Now is the industry's time to embrace a new and disruptive solution that's better for their businesses and the planet.
Fuelled by 20 years of industry experience, extensive R&D, and innovative technology, our solutions will enable you to support the environment while lowering your operating expenses.
Mitrex is a proud member of CaGBC and CanREA.
Similar Jobs
Receptionist / Office Administrator
Top Benefits
About the role
Company Description: We are global leaders in sustainable building envelope solutions. We specialize in manufacturing, developing, and integrating renewable energy technologies, modern architectural products, and high-performing wall systems to create sustainable and energy-efficient buildings. Our commitment to environmental responsibility and cutting-edge technology drives us to revolutionize the construction industry. Join us in our mission to provide aesthetically pleasing, durable, and energy-efficient products and solutions that transform the way we build.
Description: We are seeking a highly organized, proactive, and customer-focused Receptionist / Office Administrator to join our team. As the first point of contact for our organization, you will play a key role in creating a welcoming experience for visitors while providing administrative support across multiple departments to ensure the smooth day-to-day operation of the office.
Key Responsibilities Reception & Communication Serve as the first point of contact for visitors, clients, and incoming phone calls. Respond to office administration emails in a timely and professional manner. Manage inbound calls and ensure all inquiries are handled efficiently. Direct inquiries to the appropriate department and escalate urgent or sensitive matters when required. Maintain an organized system for managing incoming communications and administrative requests.
Office Administration & Operations Coordinate meetings, travel arrangements, office tours, and Lunch & Learn events. Process expense reports and credit card reconciliations accurately and on schedule. Monitor and manage office supply inventory, ensuring stock levels are maintained within budget. Complete a variety of administrative tasks, including internal documentation, accounts support, and general office administration. Provide administrative support to the Marketing, Operations, and Sales teams as needed. Coordinate Lunch & Learn certificates and related documentation. Assist with travel bookings and scheduling.
Qualifications Previous experience in a Receptionist, Office Administrator, Administrative Assistant, or similar role. Strong organizational and multitasking skills with exceptional attention to detail. Excellent verbal and written communication skills. Professional, customer-service-oriented approach with a positive attitude. Ability to prioritize competing tasks in a fast-paced environment. Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel. Ability to work independently while collaborating effectively with cross-functional teams.
Benefits: Competitive salary and bonus structure Comprehensive health insurance package Generous paid time off and holidays Professional development opportunities Collaborative and supportive work environment
Process: We are an equal-opportunity employer that welcomes all candidates from diverse backgrounds. Candidates who are legally entitled to work in Canada (without employer sponsorship) and can commute to the office daily are welcome to apply.
AODA Considerations: Mitrex & Cladify Inc. welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
About Mitrex
Mitrex is harnessing the power of solar to make a meaningful and positive difference in the world.
We've developed building-integrated photovoltaic technology that allows building owners and developers to transform mid-to-high-rise buildings and structures like schools, airports, and hospitals into power plants that generate clean and sustainable energy using integrated cladding, solar railings, and other products. #bipv, #solarpv, #cladding, #solarpanel, and #solarenergy
For decades, the construction industry has used precast concrete and aluminum. Now is the industry's time to embrace a new and disruptive solution that's better for their businesses and the planet.
Fuelled by 20 years of industry experience, extensive R&D, and innovative technology, our solutions will enable you to support the environment while lowering your operating expenses.
Mitrex is a proud member of CaGBC and CanREA.