Accounts Payable Clerk (Full-Time Permanent)

The Role and Opportunity

The Canadian Mental Health Association – Toronto Branch is looking for an AP Clerk to join our Finance team. Reporting to the Director of Finance, the AP Clerk is primarily responsible for the accounts payable of CMHA, processing of employee expenses and trade payables, as well as general accounting duties. We seek a customer minded individual to join our collaborative team contributing everyday to the success of our community mental health services by providing excellent administrative support to our colleagues.

Canadian Mental Health Association (CMHA) is the most established and extensive community mental health organization in Canada. We identify and respond to Canada’s most pressing mental health priorities. At the national level, we push for nationwide system and policy change. At the community level, millions of people in Canada rely on CMHA’s extensive grassroots presence. Since 1918, CMHA has grown to provide mental health services and supports across Canada in over 330 communities. CMHA Toronto was, established in 1953. CMHA Toronto proudly provides services to over 10,000 clients per year, in 31 programs at 13 locations across the City of Toronto. Our services are delivered by a passionate and diverse team. Join us in providing high quality mental health and addictions services, advocating for a better mental health system, and providing education and mental health supports to clients across Toronto.

RESPONSIBILITIES

Accounts Payable Functions

• Possess expertise and proficiency in preparing and maintaining accounts payable information
• Monitor Accounts Payable email inbox
• Vouch employee expense reports for payment. Verify supporting receipts and approvals, extend reports, assign general ledger accounts and program codes.
• Accurately input vouched and approved invoices and expenses reports into the Accounts Payable system
• Responsible for the weekly payments of employee expenses, housing and non-housing trade/vendors invoices by EFTs and cheques
• Reconcile accounts payable batches
• Prepare cheques/direct payment advice for employee expenses for bank direct deposit transmission
• Maintain monthly employee expense submission list
• Maintain employee and non-housing trade/vendor files and filing
• Maintain AP Batch Listing – Invoice, AP Batch Listing – Payment and Pre-Authorized Deposit Report from Scotiabank
• Maintain Cheque Issued Log to track cheques used, voided/or spoiled.
• Answers inquiries from employees and non-housing trade/vendors
• Resolve problem invoices in a timely fashion coordinating with employees, trade/vendors and supervisors
• Prepare employees’ T2200 (Statement of Expenses) annually
• Reconcile accounts payable sub-ledger to the general ledger
• New Vendor creation in accounting systems such as Great Plains (GP), Yardi and Concur

General Accounting

• Possess expertise and proficiency in general ledger account analysis and reconciliations
• Balance Sheet Accounts reconciliations as assigned
• Reconcile petty cash advances to the general ledger
• Prepare journal entries of adjustments for advances
• Assist in month-end close, by preparing necessary expense accruals and reclassifying journal entries
• Prepares and executes bank deposits on a weekly basis or as required
• Acts as the back up to other members of the team as required

EXPERIENCE and SKILLS YOU BRING

• Minimum post-secondary degree or certification in Accounting/Finance/Business Administration or equivalent
• Minimum three (3) years of experience working in accounts payable and general accounting
• Understanding and strong knowledge of basic bookkeeping and accounts payable principles
• Strong numeracy aptitude
• Experience working with spreadsheets and proprietary software
• Excellent proficiency in Microsoft 365 especially Teams and SharePoint are highly desirable
• High degree of accuracy and attention to detail
• Strong customer service orientation to service vendors, employees and colleagues in a collaborative work culture
• Ability to contribute to a positive learning culture and facilitate the achievement of evidence-based quality care with optimal outcomes
• Excellent organizational, problem-solving, and consensus building skills and ability to handle multiple responsibilities and assign priorities

Salary Range: $58,783 - $64,407

Why Choose CMHA Toronto?

If you care about mental illness and mental health and you have the right skills, then CMHA Toronto may be the place for you. We have a positive and fair workplace culture, where staff are provided with opportunities for learning and advancement.

Our benefits include:

• Health Care of Ontario Pension Plan (HOOPP), a predictable, secure monthly income upon retirement
• Comprehensive Group Health Insurance – Health, Dental, Vision, Paramedicals
• Short-term and Long-term Disability programs and life insurance to protect your income upon illness or injury
• Work-life balance and flexibility – to ensure you have time for the things that matter to you
• Annual Professional Development Funding for career learning and advancement
• Work with like-minded, passionate individuals and make an impact on mental health service delivery
• Build genuine and authentic connections, with colleagues and clients, with the goal of making a difference

CMHA Toronto is an award-winning workplace committed to fostering a culture of collaboration, empathy, and accountability. Our staff value the flexibility in work schedules, the emphasis on work-life balance, and the organization's commitment to continuous learning through training and development opportunities. Many employees highlight the strong sense of community and support that make CMHA Toronto feel like more than just a workplace—it feels like a family.

As an equity-informed employer, CMHA Toronto reflects the diversity of the communities we serve and is committed to fostering an inclusive and equitable workplace. We encourage applications from equity-deserving candidates, including Black, Indigenous, and racialized individuals, people with disabilities, 2SLGBTQ+ individuals, and women. We recognize and honour the intersectionality of equity-based identities. Personal experience with mental health challenges, whether firsthand or through a loved one, is considered an asset. If you are contacted regarding a job opportunity, please inform us before the interview if you require an accommodation.

To be eligible for this role candidates will be required to adhere to our COVID-19 policy and provide proof of vaccination.

Important Disclosure:

We do not use artificial intelligence (AI) to screen, assess, or select applicants at any stage of the hiring process.

This posting is for an existing vacancy.

CMHA Toronto thanks all applicants for their interest, however, only those selected for an interview will be contacted.