Organizational Unit

University of Victoria -> Student Affairs -> Office of the Registrar and Enrolment Management

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

12 August 2025

Please note that positions will close at 4 p.m. on the closing date.

FTE

0.78

Salary Grade

$3,962.00 - $4,083.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

PB5

Hours of Work

Monday to Friday, varied shifts

Start Date

9/3/2025

End Date

4/30/2026

Employee Group:

CUPE 951 - Term

of Hires Needed

2

Category

Administrative and Support Services

About this Opportunity

We have two positions available with the following hours:

POSITION 1 - 990740 - Monday to Friday excluding statutory holidays

8 am to 2 pm during the following dates:

• September 3 to December 5, 2025
• December 22, 2025 to April 4, 2026
• April 23 to 30, 2026

7:30 AM to 3:30 PM during the following dates:

• December 6 to 20, 2025
• April 7 to 22, 2026

POSITION 2 - 990741 - Monday to Friday excluding statutory holidays

8 am to 2 pm during the following dates:

• September 3 to 5, 2025
• December 22, 2025 to January 16, 2026
• April 23 to 30, 2026

12.30 pm to 6.30 pm during the following dates:

• September 8 - December 5, 2025
• January 19-April 4, 2025

2:30 pm to 10:30 pm during the following dates:

• December 6 to 20, 2025
• April 7 to 22, 2026

Please indicate in your cover letter which position(s) you are applying for.

Job Summary

Student Support Services (SSS) is a unit within the Office of the Registrar and Enrolment Management (OREM) which provides services to prospective, current and former students, as well as to faculty and staff of the University. As part of the Division of Student Affairs, the unit is committed to being a partner in supporting student success and providing service excellence. SSS staff work as a team to ensure a high level of service within a busy environment with tight deadlines driven primarily by Calendar deadlines.

Reporting to the Invigilation Supervisor, the Accommodated Assessment Invigilation Assistant is responsible for ensuring that accommodated assessments, including exams, tests, and quizzes, are carried out in accordance with University of Victoria regulations, and to provide students with a positive and supportive experience.

Job Requirements

Experience:

Previous experience in a similar position, preferably in a post-secondary exam environment, or similar environment or an equivalent combination of education, training, and experience.

Preference will be given to applicants with:

• Previous exam invigilation experience
• Familiarity with UVic regulations, services, and programs

Knowledge/Skills/Abilities:

• Demonstrated service excellence to students and/or clients
• Team focused and student-centered with a genuine interest in providing an outstanding student experience
• Excellent organizational skills including attention to detail, time management, and ability to multi-task in a fast-paced environment
• Strong communication and interpersonal skills with demonstrated ability to work effectively, independently and within a team environment, as well as with the larger UVic community
• Ability to work with a diverse group of students, faculty and staff, often in the context of emotional distress and/or crisis
• Experience in effectively maintaining the confidentiality of highly personal and sensitive information
• Ability to exercise initiative, judgement, and empathy to make informed decisions when dealing with students, which may involve emotional or stressful situations
• Experience in effectively maintaining the confidentiality of highly personal and sensitive information.
• Ability to move cartons of paper up to 20kg in weight
• Ability to respond to situations of emotional/health distress or crisis, without on-site supervision
• Proficiency with computer applications (i.e. Microsoft Office Suite and Teams)

Specialized Knowledge/Education:

• Secondary school graduation or equivalent
• Knowledge of Freedom of Information and Protection of Privacy (FOIPP) regulations

Assets:

• Knowledge of University of Victoria campus and policies, procedures and Calendar regulations
• Training or equivalent experience in dealing with conflict and defusing difficult situations

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here