Position: Scheduler (3-5 Month CONTRACT) JOB ID: 16815491 Location: Oakville Shift : 8-12 hours between 7am-10pm, Mon-Fri Hourly rate: $31-$33 Industry: Healthcare Are you highly organized, detail-oriented, and passionate about creating smooth operations? We’re looking for a Scheduler to join our Healthcare client's team and play a key role in ensuring efficient staffing coverage across their 24/7 operations. This role is ideal for someone who enjoys balancing multiple priorities, problem-solving on the fly, and building strong relationships with staff and management alike.

What You’ll Do

• Partner closely with the management team to prepare schedules, process electronic timecards, and manage leave requests for unionized staff ahead of payroll deadlines.
• Apply shift break rules and track time off (sick, personal, bereavement, emergency leave, etc.) with accuracy and confidentiality.
• Coordinate and direct staffing to ensure appropriate coverage across all areas—making adjustments as needed to maintain smooth operations.
• Be the go-to resource for employees with scheduling inquiries, clarifying policies and procedures around time off and absences.
• Identify scheduling challenges and recommend solutions to management.
• Maintain and improve the scheduling system—liaising with the software provider to troubleshoot and implement efficiencies.
• Track and analyze attendance patterns, prepare reports and metrics, and draft attendance memos when required.
• Support workplace safety by helping ensure the environment remains safe and hazard-free.
• Take on additional tasks and projects that contribute to the team’s success.

Qualifications

• A Community College Diploma or equivalent work experience.
• At least 2 years of scheduling experience (experience in a 24/7 unionized environment is a strong asset).
• Familiarity with online scheduling systems and system interfaces with other business platforms.
• Understanding of attendance management practices and related policies.
• Ability to interpret and apply collective agreements regarding hours of work and scheduling.
• Knowledge of relevant employment legislation.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in scheduling software and MS Office applications.
• Flexibility and reliability in meeting attendance and scheduling requirements.
• Proof of full COVID-19 vaccination and compliance with ongoing requirements.

Why Apply?

This is an opportunity to make a real impact in a dynamic, people-focused environment. You’ll play a vital role in ensuring staff feel supported, operations run smoothly, and that services are delivered without disruption. If you’re a problem-solver who thrives on organization and teamwork, we’d love to hear from you.

TSSHP