Document Control Lead
About the role
SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.
Understand better who we are by visiting www.systracanada.com.
Context
The main mission of the Document Control Manager is to establish quality rules, workflows, and access protocols for the EDMS. He will also be responsible in maintaining and updating the Project Deliverables List, and ensuring consistency with the EDMS data.
Missions/Main Duties
- Establish the Documentation Management Plan for the project, including the quality rules requested on documents, workflows, use and accesses of the EDMS;
- Set up the list of all mandatory document format checks to perform on each project document and include this list in the Project Documentation Management Plan;
- Produce and update the Project Deliverables List by organizing meetings with each discipline/work package focal point to collect the list of their forecasted documents;
- Control the Project Deliverables List updates and the consistency between the Project Deliverables List and the data content available in the EDMS;
- Archives project documentation at the end of activities, in accordance with SYSTRA's internal archiving procedure;
- Supervise the Document Controllers within the project team;
- Analyse and set-up client requirements.
Profile/Skills
Years of experience : 15 years' experience in document management / administration on complex projects (Infra linear type)
Technical Competencies
- Legislative knowledge of Norms/Standards applicable in Canada
- Clear verbal and written communication skills
Skills Personal and soft skills :
- Team spirit;
- Autonomy, initiative and attention to detail.
SYSTRA Canada is committed to having a diverse and inclusive workforce. We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.
Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.
We use AI-enabled tools in our recruitment platform (iCIMS) for tasks like resume parsing and candidate matching. These tools do not make hiring decisions; all applications are reviewed by a human recruiter, and final decisions are made by our hiring team.
For questions about our hiring process or AI tools, please contact [email protected].
About SYSTRA Canada
SYSTRA Canada, membre du groupe SYSTRA, est une firme d’ingénierie et de consultation, principalement dédiée au transport des personnes et des marchandises.
Notre offre de services est groupée en trois marchés.
- Transport : dédié principalement au marché canadien du transport de passagers.
- Matériel roulant : offre des solutions clé en main pour les voitures de passagers, les wagons et les locomotives.
- Intercités et ferroviaire lourd : fournit des solutions spécifiquement adaptées au rail classique, à la fois pour le transport de passagers et des ressources minières et de marchandises.
SYSTRA Canada est une firme innovante qui fournit des services de consultation, d’ingénierie et de gestion de projets dans tous les secteurs du transport, dont la voie et l’infrastructure, le matériel roulant, l’exploitation ferroviaire, la signalisation et les télécommunications, les études économiques et financières, la commercialisation, le domaine institutionnel et les services d’appoint.
SYSTRA Canada, part of the SYSTRA group, is an engineering and consulting firm whose primary focus is to offer transportation solutions for passengers or goods.
Our service offer is grouped into three markets.
- Transit: focusing on the Canadian passenger mobility market.
- Rolling Stock: offering turnkey solutions for passenger cars, wagons and locomotives.
- Intercity & Heavy Rail: providing our clients with specific conventional rail solutions for transportation of both passengers and freight/mining resources.
We deliver innovative consulting, engineering and project management services in all fields of transportation, including track and infrastructure, rolling stock, railway operations, signalling and telecommunications, economic and financial studies, marketing, institutional and management consulting, as well as support services.
Document Control Lead
About the role
SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.
Understand better who we are by visiting www.systracanada.com.
Context
The main mission of the Document Control Manager is to establish quality rules, workflows, and access protocols for the EDMS. He will also be responsible in maintaining and updating the Project Deliverables List, and ensuring consistency with the EDMS data.
Missions/Main Duties
- Establish the Documentation Management Plan for the project, including the quality rules requested on documents, workflows, use and accesses of the EDMS;
- Set up the list of all mandatory document format checks to perform on each project document and include this list in the Project Documentation Management Plan;
- Produce and update the Project Deliverables List by organizing meetings with each discipline/work package focal point to collect the list of their forecasted documents;
- Control the Project Deliverables List updates and the consistency between the Project Deliverables List and the data content available in the EDMS;
- Archives project documentation at the end of activities, in accordance with SYSTRA's internal archiving procedure;
- Supervise the Document Controllers within the project team;
- Analyse and set-up client requirements.
Profile/Skills
Years of experience : 15 years' experience in document management / administration on complex projects (Infra linear type)
Technical Competencies
- Legislative knowledge of Norms/Standards applicable in Canada
- Clear verbal and written communication skills
Skills Personal and soft skills :
- Team spirit;
- Autonomy, initiative and attention to detail.
SYSTRA Canada is committed to having a diverse and inclusive workforce. We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.
Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.
We use AI-enabled tools in our recruitment platform (iCIMS) for tasks like resume parsing and candidate matching. These tools do not make hiring decisions; all applications are reviewed by a human recruiter, and final decisions are made by our hiring team.
For questions about our hiring process or AI tools, please contact [email protected].
About SYSTRA Canada
SYSTRA Canada, membre du groupe SYSTRA, est une firme d’ingénierie et de consultation, principalement dédiée au transport des personnes et des marchandises.
Notre offre de services est groupée en trois marchés.
- Transport : dédié principalement au marché canadien du transport de passagers.
- Matériel roulant : offre des solutions clé en main pour les voitures de passagers, les wagons et les locomotives.
- Intercités et ferroviaire lourd : fournit des solutions spécifiquement adaptées au rail classique, à la fois pour le transport de passagers et des ressources minières et de marchandises.
SYSTRA Canada est une firme innovante qui fournit des services de consultation, d’ingénierie et de gestion de projets dans tous les secteurs du transport, dont la voie et l’infrastructure, le matériel roulant, l’exploitation ferroviaire, la signalisation et les télécommunications, les études économiques et financières, la commercialisation, le domaine institutionnel et les services d’appoint.
SYSTRA Canada, part of the SYSTRA group, is an engineering and consulting firm whose primary focus is to offer transportation solutions for passengers or goods.
Our service offer is grouped into three markets.
- Transit: focusing on the Canadian passenger mobility market.
- Rolling Stock: offering turnkey solutions for passenger cars, wagons and locomotives.
- Intercity & Heavy Rail: providing our clients with specific conventional rail solutions for transportation of both passengers and freight/mining resources.
We deliver innovative consulting, engineering and project management services in all fields of transportation, including track and infrastructure, rolling stock, railway operations, signalling and telecommunications, economic and financial studies, marketing, institutional and management consulting, as well as support services.