Top Benefits
About the role
About Citco
Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs.
For more information about Citco, please visit www.citco.com [http://www.citco.com]
About the Team & Business Line:
Citco Group provides services to our Citco Group of Companies and helps business to succeed in client service excellence.
As a valuable member of our Office Overhead team, you will work closely with internal stakeholders and cross-functional teams to support business operations and help them to achieve their goals.
Your Role:
The Administrative Assistant provides administrative support to various members of the local senior management team and supports the Office Manager in ensuring the Halifax office runs efficiently.
-
Book travel arrangements and complete expense reports.
-
Arrange meeting and event logistics such as calendar invites, room/venue bookings, catering; prepare and distribute agendas; record meeting minutes.
-
Prepare correspondence, documents and reports using various software packages.
-
Maintain the calendar of the Managing Director, and other members of the senior management team as requested.
-
Liaise with internal and external contacts on behalf of the Managing Director as required.
-
Prioritize and redirect email, incoming mail and telephone calls.
-
Assist with day-to-day office administration, Facilities and special projects as required.
-
Lend support to other members of the Administration team, which will include covering the reception desk during lunch breaks and providing back up reception duties in the absence of receptionist
-
Participate in committee meetings, such as the Occupational Health & Safety Committee.
About You:
-
Minimum 2 years administrative experience in a professional office environment
-
Excellent organizational, prioritization and time management skills
-
Strong verbal and written communication skills coupled with excellent interpersonal skills
-
Proficiency in Microsoft Excel, Word, PowerPoint and Outlook
-
High attention to detail, proactive in nature and strong client service orientation
-
Proven ability to work independently and as a part of a team
-
High level of professionalism and the ability to deal effectively with all levels in the organization
Our Benefits
Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.
We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.
Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.
Not the right fit? Search for Administrative Assistant jobs in Halifax, Nova Scotia, Canada
About Citco
Our heritage, since founding a civil law notary practice in the 1940s to establishing the Curacao International Trust Company in the 1960s, is built on challenging paradigms and delivering exceptional service within the financial and professional services industry. Today, with more than 6,000 employees in 45 countries, we continue to pioneer award-winning services and technology solutions that meet ever changing markets.
A commitment to investing in people, and proprietary technologies, has resulted in our reputation as the industry's preeminent service provider, reassuring clients that their critical administration functions are in safe hands.
Our thought leadership and ability to quickly navigate complex change means our clients can depend on us as trusted advisors to make informed decisions in response to market conditions.
Our Divisions
Citco Fund Services & Investor Relations CFS is the global leader in services for the alternative investment industry. With over 2,000 funds under administration and net assets exceeding $840 billion, we provide full service fund administration, fund accounting, net asset value calculations, investor relations, and more.
Governance Services Leveraging our extensive global office network Citco Governance Services provides customised solutions, including corporate and global subsidiary governance, secretarial services, financial accounting and reporting, tax and audit liaison, and market entry services.
Banking, Depositary & Custody Services Citco Banks operate in strategic financial centres and provide Institutional and Fund of Funds clients access to the funds universe through multiple communication and online real-time global funds platforms.
Citco Technology Management Through our eight global development centres, Citco Technology Management provides secure infrastructures and develops award-winning technology products that underpin our commitment to service excellence.
Similar Jobs
Top Benefits
About the role
About Citco
Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs.
For more information about Citco, please visit www.citco.com [http://www.citco.com]
About the Team & Business Line:
Citco Group provides services to our Citco Group of Companies and helps business to succeed in client service excellence.
As a valuable member of our Office Overhead team, you will work closely with internal stakeholders and cross-functional teams to support business operations and help them to achieve their goals.
Your Role:
The Administrative Assistant provides administrative support to various members of the local senior management team and supports the Office Manager in ensuring the Halifax office runs efficiently.
-
Book travel arrangements and complete expense reports.
-
Arrange meeting and event logistics such as calendar invites, room/venue bookings, catering; prepare and distribute agendas; record meeting minutes.
-
Prepare correspondence, documents and reports using various software packages.
-
Maintain the calendar of the Managing Director, and other members of the senior management team as requested.
-
Liaise with internal and external contacts on behalf of the Managing Director as required.
-
Prioritize and redirect email, incoming mail and telephone calls.
-
Assist with day-to-day office administration, Facilities and special projects as required.
-
Lend support to other members of the Administration team, which will include covering the reception desk during lunch breaks and providing back up reception duties in the absence of receptionist
-
Participate in committee meetings, such as the Occupational Health & Safety Committee.
About You:
-
Minimum 2 years administrative experience in a professional office environment
-
Excellent organizational, prioritization and time management skills
-
Strong verbal and written communication skills coupled with excellent interpersonal skills
-
Proficiency in Microsoft Excel, Word, PowerPoint and Outlook
-
High attention to detail, proactive in nature and strong client service orientation
-
Proven ability to work independently and as a part of a team
-
High level of professionalism and the ability to deal effectively with all levels in the organization
Our Benefits
Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.
We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.
Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.
Not the right fit? Search for Administrative Assistant jobs in Halifax, Nova Scotia, Canada
About Citco
Our heritage, since founding a civil law notary practice in the 1940s to establishing the Curacao International Trust Company in the 1960s, is built on challenging paradigms and delivering exceptional service within the financial and professional services industry. Today, with more than 6,000 employees in 45 countries, we continue to pioneer award-winning services and technology solutions that meet ever changing markets.
A commitment to investing in people, and proprietary technologies, has resulted in our reputation as the industry's preeminent service provider, reassuring clients that their critical administration functions are in safe hands.
Our thought leadership and ability to quickly navigate complex change means our clients can depend on us as trusted advisors to make informed decisions in response to market conditions.
Our Divisions
Citco Fund Services & Investor Relations CFS is the global leader in services for the alternative investment industry. With over 2,000 funds under administration and net assets exceeding $840 billion, we provide full service fund administration, fund accounting, net asset value calculations, investor relations, and more.
Governance Services Leveraging our extensive global office network Citco Governance Services provides customised solutions, including corporate and global subsidiary governance, secretarial services, financial accounting and reporting, tax and audit liaison, and market entry services.
Banking, Depositary & Custody Services Citco Banks operate in strategic financial centres and provide Institutional and Fund of Funds clients access to the funds universe through multiple communication and online real-time global funds platforms.
Citco Technology Management Through our eight global development centres, Citco Technology Management provides secure infrastructures and develops award-winning technology products that underpin our commitment to service excellence.