Position Summary Reports to: Contract & Subcontract Manager

The Contract Administrator’s Key Responsibilities Are Administer assigned prime contact and subcontracts, maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.

• Manage assigned prime contracts and subcontracts, continuously monitoring progress and reporting potential financial or technical issues to management.
• Ensure timely and accurate contractual correspondence and maintain compliance with all subcontract requirements.
• Collaborate with subcontractors to provide rate and resource lists to the Owner.
• Enforce transparency principles for all rates and change requests.
• Conduct subcontractor kickoff meetings, regular review meetings, and maintain strong relationships with Owners, partners, and subcontractors.
• Verify and negotiate Change Request Forms and related issues with subcontractors.
• Implement record-keeping systems for validating potential changes and maintain issue logs.
• Prepare summary reports on change management, variation rates, and delay issues.
• Prepare meeting minutes, payment coordination records, and schedule monitoring reports.
• Track deliverables and ensure accurate documentation for subcontract agreement closeout.
• Source qualified suppliers and subcontractors to meet Owner requirements.
• Coordinate with engineering consultants to ensure commercial deliverables align with project needs.
• Work with Estimating and Procurement teams to communicate bid analysis, cost forecasts, and letters of recommendation, intent, and award.
• Administer claims and perform additional tasks as directed by the Contract & Subcontract Manager.

Education And Qualifications

• 3–5 years of practical experience in a similar role (required).
• Strong experience with cost-reimbursable subcontracts in a project environment (recommended).
• Familiarity with time-and-material subcontracts (recommended).

Job Requirements

• Proven experience across civil, architectural, electrical, and mechanical construction scopes (highly advantageous).
• Strong background in subcontract administration and coordination.
• In-depth understanding of construction law and contract change management.
• Solid business acumen with a strategic mindset.
• Excellent communication and negotiation abilities.
• Demonstrated experience in preparing and issuing subcontract documentation (mandatory).
• Exceptional command of English, both verbal and written (required).
• High level of integrity and commitment to ethical business practices; trusted with sensitive information.
• Ability to work under pressure, prioritize tasks, and manage multiple responsibilities effectively.
• Collaborative team player with outstanding interpersonal skills.
• Proficient in Microsoft Office applications.
• Meticulous attention to detail and accuracy.

WORK ENVIRONMENT FCC Canada is dedicated to creating an inclusive workplace where diversity is valued and respected. As an equal opportunity employer, we are committed to ensuring that all aspects of our recruitment and selection processes are accessible to individuals with disabilities. We offer reasonable accommodations upon request to support applicants throughout their journey with us. This commitment is in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), affirming our ongoing efforts to provide a supportive and equitable environment for all.

This position is located in Toronto, ON.

We appreciate your interest; however, only qualified candidates will be contacted by our Talent Acquisition Team. We do not accept unsolicited agency resumes.