Company Description

EraTree is a trusted non-custodial cryptocurrency OTC desk, specializing in seamless high-volume conversions between digital assets and fiat currencies. Our platform facilitates secure and efficient transactions for both individuals, businesses, and financial institutions. With a focus on flexibility, privacy, and reliability, EraTree is committed to providing personalized solutions for clients navigating the evolving digital asset space.

Role Description

This is a full-time hybrid role for an Executive Assistant based in Vancouver. The Executive Assistant will serve as a trusted partner to the CEO and senior management, ensuring smooth day-to-day execution across scheduling, travel, communications, events, and special projects. This role requires exceptional organization, discretion, and the ability to operate with autonomy in a fast-paced environment.

Core Responsibilities

Executive Calendar Coordination: Coordinate schedules and meetings for the CEO and senior management across multiple time zones while ensuring efficient prioritization of time and business activities. Travel & Itinerary Management: Manage complex domestic and international travel arrangements, including flights, hotels, transportation, visas, restaurant reservations, and detailed itineraries for conferences, client meetings, and business trips. Executive Operations Support: Act as a strategic support partner to the CEO and senior management, helping prioritize tasks, coordinate initiatives, and ensure smooth day-to-day business execution in a fast-paced environment. Stakeholder & Relationship Management: Manage communications and follow-ups with clients, banking partners, investors, vendors, and strategic partners. Marketing & Brand Coordination: Support execution of marketing initiatives, LinkedIn/social media coordination, light design of brand and marketing assets, website updates, and external brand presence. Event & Conference Management: Coordinate and host logistics for conferences, investor events, client dinners, networking events, and company meetings, including registrations, materials preparation, scheduling, and follow-ups. Project & Operational Coordination: Track action items, deadlines, and deliverables across teams. Support execution of operational, administrative, and strategic projects across the business. Content & Presentation Support: Assist with preparation of presentations, pitch decks, executive briefings, marketing materials, and internal documentation. Financial & Administrative Support: Assist with expense tracking, invoice management, vendor coordination, document organization, and general business administration.

Qualifications

3–6 years of experience as an Executive Assistant or in a comparable role supporting senior leadership, ideally in a fast-paced or founder-led environment. Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and streamline workflows effectively. Excellent Interpersonal and Communication skills for liaising with team members, executives, and external clients and partners. Proven discretion and sound judgment in handling confidential and sensitive information. Experience coordinating complex travel, events, and executive calendars across multiple time zones. Familiarity with social media coordination and light design tools (e.g., Canva, Figma, etc) for brand and marketing support. Proficiency with relevant software tools and familiarity with the cryptocurrency or financial technology sectors is a plus. Bachelor's degree in Business Administration, Operations Management, or a related field is preferred.