**Post Date:March 17, 2026Closing Date:March 31, 2026 4:30 pmDepartment:Homes for the AgedJob Type:**Part Time

#The Corporation of the County of Huron’s Homes for the Aged Department is seekinga Part-Time Resident Care Administrative Assistant to Join the Huronlea (Brussels) Team!

*This part-time position – 2 days per week, plus vacation and sick time coverage*

Huronview and Huronlea are sister Homes in the County of Huron. These municipal homes provide health services for those who can no longer live independently in their own homes and require nursing and personal care 24 hours a day. Our mission is to provide quality, compassionate care in a homelike environment while our vision is to foster a caring environment with the open possibilities of life’s continued journey. The teamwork at the Homes for the Aged is cohesive, and a collaborative approach where various healthcare professionals with diverse knowledge, skills and talents come together to achieve the goals based upon the health needs and preferences of the residents who reside at the Homes.

##Position Summary

The role of the Resident Care Administrative Assistant is to provide secretarial support to the Director of Care/Charge Nurse, Medical Director, Attending Physicians, Administrator and the Business & Finance Administrator utilizing the principles of excellent customer service.

##What We Offer

At the County of Huron, we’re committed to offering a modern work environment that puts people first. We are a Certified Living Wage employer that values equity, diversity and inclusion. We offer our staff competitive wages and a comprehensive benefits package.

The County of Huron offers a diverse portfolio of employment opportunities. When you join our team, you’ll have the benefit of working with and learning from, people who have a broad range of skills and knowledge. We offer training, mentorship, and career development opportunities to all staff. When you work for the County of Huron, you invest in the community, and you benefit from seeing the results of your efforts firsthand. It’s a great place to work!

##Role and Responsibilities

• • Undertakes general duties such as receptionist, resident and visitor inquiries, mail, photocopying, word processing and answering phones.
  • Establishing and maintaining accurate resident files in accordance with the Fixing Long Term Care Act, work within the computerized program for resident files.
  • Retrieve long term care applications for resident file.
  • Communicate with Business Analyst regarding changes to resident status, monthly charges, etc.
  • Schedule and coordinate initial and annual care conferences for residents.
  • Maintaining adequate supply of forms and supplies used by the Nursing Department. Ensure lists are accurate and up to date eg. Monthly checklists, call-in lists, etc.
  • Keep ELPAS system up to date and ensure adequate supplies on hand.
  • Enters new admissions into Point Click Care and prepares the chart for admission for administration and nursing
  • Work with residents and families to review and complete the admission agreement and purchased services agreement upon admission.
  • Address general inquiries from residents and guarantors relating to resident accounts in a professional, courteous manner. Communicate with residents, visitors, , staff and the public in a courteous and business-like manner.
  • Conduct building tours of the Long-Term Care Home and Highland Apartments and assist with tenancy arrangements.
  • Must have a working knowledge of the various collective agreements – ONA, SEIU and IUOE.
  • Have acquired a working knowledge of Homes scheduling and payroll program, Word, Excel, PCC and Power Point.

Staffing Duties:

• Replacing Nursing and Personal Care department staff who call in sick, taking vacation days, statutory holidays and no pay days. Responsible for phoning replacement staff according to seniority lists/established protocol, recording information and amending schedules.
• Schedule and notify agency staff of shift replacement and upcoming shifts.
• Responsible for receiving and posting the Nursing Department Schedules, Job Postings etc. Ensure time off slips are entered into Homes payroll and scheduling program and keep track of the number of staff off to align with quota requirements.
• Collaborate with ADOC and DOC to ensure staffing requirements are met at the Home. Also inform ADOC of any staff absences.
• Works within the established computerized scheduling systems.

General Office Duties:

• Undertakes general duties such as receptionist, photocopying, word processing for all departments, maintaining incoming and outgoing mail.
• Manages the storage and retrieval of information through a well-organized filing system including correspondence, legal documents, contracts, resident and tenant documentation, financial documents, minutes of committees, reference materials and other pertinent records.
• Supports other departments by assisting with staffing issues as required, updating resident location board, receiving goods and other duties.
• Assists Business Analyst with accounting process for trust, general and tuck shop funds such as making deposits, receiving sundry revenues, custodian of petty cash, billing, and receipts.
• Supports the coordination of the purchase of office supplies for Huronlea.
• Addresses general inquiries from residents and guarantors relating to resident accounts in a professional and courteous manner. Responsible for booking of meeting rooms for outside agencies.
• Work in accordance with the Resident Bill of Rights, Freedom of Information Protection of Privacy Act, Workplace Safety and Insurance Act and other pertinent legislation and County Policies.
• Keeps the Administrator/Director of Care/Business & Finance Administrator informed of all important interactions and outstanding issues (eg: arrears) with staff, suppliers, Ministries or County representatives.
• Provides support to other departments as required, OTN bookings, updating resident/tenant location board.
• Delivers mail to residents daily.
• Other duties as assigned.

Role and Responsibilities related to IPAC

• • Practice consistent hand hygiene when entering clinical areas, handling documents, or using shared equipment such as phones, printers, and keyboards.
  • Clean and disinfect shared office surfaces and equipment (e.g., desks, touchscreens, pens, photocopiers) regularly and according to facility guidelines.
  • Follow PPE and visitation protocols when entering resident care areas or supporting tasks in clinical spaces, including respecting isolation signage.
  • Report any IPAC concerns—such as unsafe practices, supply shortages, or environmental risks—to leadership or the IPAC lead promptly.

##Qualifications and Education

• Health Record Technician Certification / Health Care Courses with Business Diploma or 3 years’ experience in Long Term Care, or similar field.
• Successful Vulnerable Sector Check
• Proof of immunizations including measles vaccination
• 2-Step TB screening

##Preferred Skills

• Strong communication skills, respect for confidentiality, privacy and diplomacy.
• Competency in computer skills, and organizational skills.
• Understanding of the Long Term Care Standards
• Knowledge of Point Click Care computer programs would be an asset.

##Competitive Wage

• $31.14 – $36.44 per hour; as per 2025 non-union pay grid
• Ability to opt into an OMERS pension plan

Please forward your letter of application and resume to humanresources[at]huroncounty[dot]ca

##Submission Guidelines:

• We would love to have you join our team! To apply for this position, please ensure that:
• Email subject is “Part-time Resident Care Administrative Assistant”
• The cover letter is a maximum of one page
• Cover letter and resume are saved together in one PDF file
• The PDF file name is your: First name Last name (e.g. Jane Smith)

We look forward to hearing from you!

###Don’t meet every single requirement?

Studies have shown that women are less likely to apply for jobs unless they meet every single qualification. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may just be the right candidate for this or other roles. At the County of Huron, we are dedicated to building a diverse, inclusive, and authentic workplace.

Only those individuals selected for an interview will be contacted. Information is collected solely for the purpose of job selection under the provisions of the Municipal Freedom of Information and Protection of Privacy Act. The County of Huron is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.

####Note:

By submitting your personal information to the County of Huron, you consent to the collection, use, and disclosure of that information in connection with our recruitment, hiring and/or employment processes. Information is collected solely for the purpose of job selection.

Personal information collected will be maintained in accordance with the provisions of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the County Clerk at (519) 524-8394.

Only those individuals selected for an interview will be contacted. The County of Huron is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.