About the Role

As one of our Part Time Receptionist, you are first point of contact for the Dealership. Your strong interpersonal skills are integral in providing a first-class customer experience. You will also provide administrative and clerical support across the dealership. Reporting to the Executive Assistant the successful candidate for Part Time Reception will be responsible for maintaining and facilitating a productive, organized reception area. Your goal is to help both internal and external customers in a friendly way while assisting in the day-to-day operations of the dealership.

Responsibilities include:

• Promptly answering a six-line switchboard in a welcoming and professional manner, You’re the key person-welcoming everyone coming into the dealership; Greeting visitors and making them feel comfortable.

• You are also responsible for greeting screening vendors & contractors ensuring that proper sign-in procedures are followed, and security or safety precautions are taken.

• Transferring or paging to the appropriate person/department to limit multiple transfers, and make calling us a good experience for our customers

• Operation and maintenance of various office machines, reporting breakdowns or issues.

• Serve as the general contact to answer questions, provide information and direct internal and external customers to the appropriate person.

• Accountable for complete and accurate record-keeping

• Ability to prioritize work and meet deadlines

• Various types of Data Entry

• Integrated Process payments on a Point-of-Sale machine

• Send, Receive, Sort and Distribute internal Mail, Communications or Faxes

• Ensure that the reception and customer areas are tidy and free of clutter, sanitization of frequently touched surfaces in public areas

• Assisting with Customer Lounge - stock/making hot beverages and popcorn

• Part Time Receptions cover Monday to Thursday 4:00 pm -7:00, Fridays 3:00 PM to 7 PM and Saturdays 9 am to 5 pm

• Hours per week 6 – 13.5

What we’re looking for:

• A Professional, Positive, Outgoing, Helpful & Friendly person

• Strong Customer Service is a must with both internal and external customers

• Self-motivated team player with a positive attitude

• Punctual, Reliable and Dependable

• Strong Organizational Skills with a keen eye for detail

• Proficiency in Microsoft Office Suite/Microsoft 365; Intermediate knowledge of Word, Excel, and PowerPoint.

• Enjoy working in a fast-pasted environment

• Ability to multi-task, the ability to stay focused on what is going and the task at hand with many interruptions.

• Ability to Problem Solve and think quickly on your feet to resolve Customer Situations in a satisfactory manner

• Team Player, with the ability to work with a variety of personality types

• Patient and a good listener

• Professional appearance and positive attitude

• General computer skills required – Accurate typing and data entry

• Knowledge of Best Office Practices, Phone etiquette, and General Business Standards, considered an asset

• Safety Focused

• Previous Receptionist, Customer Service, Dealership or related experiences, preferred

• Students welcome

We offer

• Competitive Pay

• Comprehensive Benefits Plan, Including Health & Dental (minimum hours required)

• Pension Plan after six months

• Great Team in a fun work environment

• Updated Facility

• Van Houtte Hot Beverages.

• Monthly Team Lunch

• Opportunity for advancement and additional hours may be available

If you feel that your skills meet our requirements and you would be an asset to our team and our customers, we invite you to apply. Please submit your Resume and Cover Letter via Indeed to Hiring Manager Miranda Surbey. Posting is open until [Date], or until a suitable candidate is found.

No Phone Calls or Drop In`s, please. Only candidates shortlisted for an interview will be contacted.