Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Research and Facilitation, Level A

Job Title

Clinical Research Coordinator

Department

Webb Laboratory Support Division of Cardiology | Department of Medicine | Faculty of Medicine

Compensation Range

$5,365.42 - $7,709.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

November 4, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

November 16, 2026

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

• The Clinical Research Coordinator’s primary responsibility is to plan, coordinate, implement and evaluate the conduct of clinical trial initiatives focused on supporting the department of Cardiology Research.
• The coordinator will work closely with patients and their families and other health care professionals utilizing medical protocols for the management of cardiovascular and cardiac disease and its complications with support by cardiologists.
• The coordinator will work diligently on investigator initiated, academic, and industry sponsored research projects and be a collaborative part of the cardiology team
• These studies include: investigation of new drugs, investigation of new devices, evaluation of new treatment regimens, comparison of treatment strategies, and epidemiology of clinical events or interventions. The studies vary in scope from small and confined to SPH to large, international and multicentred.

Organizational Status
The Coordinator reports to the Research Manager, Principal Investigator, and Director of Interventional Cardiology Research. This position requires working both independently and in cooperation with hospital nursing management and staff, cardiac catheterization laboratory staff clinical laboratory and pharmacy staff, study centre staff, and representatives of industry.

Work Performed

• Responsible for planning, coordinating, implementing and evaluating the conduct of clinical trial initiatives within the department of Cardiology Research
• Identifies and troubleshoots clinical questions or problems which affect patient care and provides leadership in resolving the situation. All unresolved issues are referred to the study appointed cardiologists
• Responsible for budget development and preparation
• Reports protocol deviations and adverse events
• Designs and develops data collection methodologies, instruments and databases
• Oversees and coordinates data and specimen transfer
• Administering study agent and/or supplying appropriate device
• Maintains diligent accountability logs
• Conducts preliminary data analysis on study data bases
• Generates progress and interim reports for presentation
• Prepares and follows up on initiatives or issues relating to research and clinical trials
• Provides leadership in all areas of research and clinical trials in the hospital and community
• Teaches and provides leadership to staff in associated areas within the hospital regarding the study purpose, goals, objectives and requirements
• Independently evaluates eligible patients for study entry
• Obtains and documents patient informed consent as per GCP (Good Clinical Practice)
• Identifies, problem-solves, monitors and assesses subjects for adverse events and adherence to protocol under direction of the Investigator
• Informs investigator, sponsor and UBC/PHC Clinical Research Ethics Board of appropriate Serious Adverse Events to patients during the trial
• Case management of ongoing follow-up assessment including history, physical exam, veinipuncture and counseling of outpatients
• Completing and correcting study records and case report forms independently or in consultation with the sponsor
• Oversee completion and confidentiality of the study including audits by sponsor and/or regulatory authority
• Supervise patient progress and follow-up.
• Prepares ethics submissions: amendments and annual renewals

Decision making/Level of accountability

• Exercises judgment and discretion to provide leadership and resolve problems
• Accountable for the accuracy and reliability of their work.
• Knows who and when to contact when variances to protocol or subject health occurs

Consequence of Error/Judgement

Judgment and impact of decisions involved in the position scopes a number of areas:

• Conducting trials according to standards set out by the ethics committee and standards of the ethics and international guidelines regulating the conduct of clinical trials. Dismissal would result if ethical standards were not followed.
• Conduct trials according to the budget or bankrupting the department would result
• Failure to inform the investigators of appropriate clinical issues of a patient may result in the failure to maintain patient safety

If any of these situations were to occur, clinical trials may be unable to proceed within the institution.

Supervision Received
The Coordinator may be responsible for 4-15 studies which are performed independently on a daily basis with reporting at research meetings and/or discussions with Manager and Investigator on a weekly basis. These studies may involve many different geographical areas including hospital wards, laboratories and physician offices as well as out-patient clinics.

Supervision Given
The Coordinator advises and oversees research assistants and technologists who are involved with the study conduct or patients; acts as a resource for hospital staff, patients and colleagues; directs research assistant and clerical staff; and supervises patient progress and follow-up.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Undergrad degree or Masters degree in relevant discipline
• Minimum of three years of experience in research
• Experience in medical research and clinical trials in cardiology or critical care
• Strong knowledge base of the cardiac patient and very familiar with hospital environment.
• Must be familiar with Cerner and Power Chart, UBC Rise, Workday
• TCP2 and GCP certified; NIHSS, mRs, STS and Euroscore preferred
• Strong computer skills including Word, Excel, Access and electronic communications
• Effective oral and written communication, supervisory, problem solving, interpersonal, multi-tasking and excellent organization. Demonstrates responsibility and accountability
• Is self-directed and has the ability to exercise judgment and initiative, team-oriented, committed and precise
• Performs as a critical thinker and has the ability to operationalize a protocol into a functional study
• Demonstrates ability to work effectively and precisely under pressure and time constraint accuracy and attention to detail required
• Continuing her knowledge base organizational structures on site
• Demonstrate competency to operate study specific equipment.