About the role
Ranked a Best Employer in Canada for 24 years, Bennett Jones is one of Canada’s premier business law firms and home to 500 lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Ottawa, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since 1922, we are proud to be the firm that businesses trust with their most complex legal matters.
Essential Functions
- Greet clients and visitors in a warm, professional, and courteous manner.
- Notify the appropriate team member(s) of visitor arrivals promptly.
- Answer internal and external calls via the Firm’s Cisco switchboard console, efficiently directing calls, taking accurate messages, and locating individuals when urgent follow-up is required.
- Accurately manage boardroom bookings and hospitality requests using meeting room booking software.
- Maintain a consistent presence at the front desk to support Firm security protocols.
- Maintain discretion and confidentiality.
- Log all visitors accurately in the Firm’s internal system and issue temporary visitor passes while ensuring proper tracking.
- Ensure the reception area is clean, organized, and welcoming at all times.
- Monitor early morning staff absence calls and promptly notify relevant individuals.
- Manage catering orders and ensure timely follow-up on invoicing.
- Maintain and update the caterers’ file to ensure menus are appropriate for a variety of occasions and dietary needs.
- Handle all courier requests (Fedex, Speedo, Post Canada) and ensure proper follow-up.
- Maintain and update the Reception Guide to reflect current procedures and contacts.
- Provide support for special projects and events, including student recruitment initiatives and firm social events.
- Complete other administrative tasks, as required.
Qualifications
- The employee in this position will have to interact with clients and third parties who understand and communicate only in English. This position also requires that the candidate be able to interact seamlessly with colleagues in our offices across Canada, where English is the predominant language. Since we estimate that more than 50% of the work required for this position must be done in English, the language requirements for this position are a high level of writing, understanding and oral communication in that language. The employee must also have a high level of writing, understanding and oral communication in French.
- Excellent communication skills in both French and English are essential.
- Knowledge of or experience with a computerized switchboard and large meeting room booking software (Rendezvous).
- Proficient computer skills including MS Outlook, Word, intranet, and related business applications.
- Strong client relations abilities and a keen sense of professionalism.
- Discretion and sound judgment, particularly when handling sensitive information or interactions.
- Highly self-motivated and well-organized, with the ability to manage multiple tasks efficiently in a fast-paced environment.
- Strong team player with solid problem-solving skills and the ability to collaborate effectively in a professional environment.
Apply To Human Resources
Bennett Jones Services Limited Partnership
1800 - 900 De Maisonneuve Blvd W
Montreal, Québec H3A 0A8
About Bennett Jones
For over a century, Bennett Jones has been an internationally recognized Canadian law firm founded and focused on principles of professional excellence, integrity, respect and independent thought. Our firm’s leadership position is reflected in the law we practise, the ground-breaking work we do, the client relationships we have and the quality of our people.
Bennett Jones is home to more than 500 lawyers and business advisors in seven offices—Calgary, Toronto, Edmonton, Ottawa, Vancouver, Montréal and New York. Our professional practice encompasses virtually every sector of business, industry and government. Operating seamlessly across our geographic locations, our business practice is to assign lawyers to work on client files who have the skills and experience that best meet our clients’ needs.
Our ranks are filled with leaders in the fields of mergers and acquisitions, energy and natural resources, corporate finance and banking, bankruptcy and restructuring, commercial litigation, climate change, environment, ESG, construction, technology and intellectual property, tax, competition, international trade and public policy. Members of our exceptional Public Policy group have served at the highest levels of office and been invaluable for their leadership in shaping public policy in Canada—and in developing business responses to those policies.
Among our group we count a former governor of the Bank of Canada, two former deputy prime ministers of Canada, a former Supreme Court of Canada justice, a former Canadian ambassador to the United States of America and a former commissioner of the Canadian Competition Bureau.
About the role
Ranked a Best Employer in Canada for 24 years, Bennett Jones is one of Canada’s premier business law firms and home to 500 lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Ottawa, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since 1922, we are proud to be the firm that businesses trust with their most complex legal matters.
Essential Functions
- Greet clients and visitors in a warm, professional, and courteous manner.
- Notify the appropriate team member(s) of visitor arrivals promptly.
- Answer internal and external calls via the Firm’s Cisco switchboard console, efficiently directing calls, taking accurate messages, and locating individuals when urgent follow-up is required.
- Accurately manage boardroom bookings and hospitality requests using meeting room booking software.
- Maintain a consistent presence at the front desk to support Firm security protocols.
- Maintain discretion and confidentiality.
- Log all visitors accurately in the Firm’s internal system and issue temporary visitor passes while ensuring proper tracking.
- Ensure the reception area is clean, organized, and welcoming at all times.
- Monitor early morning staff absence calls and promptly notify relevant individuals.
- Manage catering orders and ensure timely follow-up on invoicing.
- Maintain and update the caterers’ file to ensure menus are appropriate for a variety of occasions and dietary needs.
- Handle all courier requests (Fedex, Speedo, Post Canada) and ensure proper follow-up.
- Maintain and update the Reception Guide to reflect current procedures and contacts.
- Provide support for special projects and events, including student recruitment initiatives and firm social events.
- Complete other administrative tasks, as required.
Qualifications
- The employee in this position will have to interact with clients and third parties who understand and communicate only in English. This position also requires that the candidate be able to interact seamlessly with colleagues in our offices across Canada, where English is the predominant language. Since we estimate that more than 50% of the work required for this position must be done in English, the language requirements for this position are a high level of writing, understanding and oral communication in that language. The employee must also have a high level of writing, understanding and oral communication in French.
- Excellent communication skills in both French and English are essential.
- Knowledge of or experience with a computerized switchboard and large meeting room booking software (Rendezvous).
- Proficient computer skills including MS Outlook, Word, intranet, and related business applications.
- Strong client relations abilities and a keen sense of professionalism.
- Discretion and sound judgment, particularly when handling sensitive information or interactions.
- Highly self-motivated and well-organized, with the ability to manage multiple tasks efficiently in a fast-paced environment.
- Strong team player with solid problem-solving skills and the ability to collaborate effectively in a professional environment.
Apply To Human Resources
Bennett Jones Services Limited Partnership
1800 - 900 De Maisonneuve Blvd W
Montreal, Québec H3A 0A8
About Bennett Jones
For over a century, Bennett Jones has been an internationally recognized Canadian law firm founded and focused on principles of professional excellence, integrity, respect and independent thought. Our firm’s leadership position is reflected in the law we practise, the ground-breaking work we do, the client relationships we have and the quality of our people.
Bennett Jones is home to more than 500 lawyers and business advisors in seven offices—Calgary, Toronto, Edmonton, Ottawa, Vancouver, Montréal and New York. Our professional practice encompasses virtually every sector of business, industry and government. Operating seamlessly across our geographic locations, our business practice is to assign lawyers to work on client files who have the skills and experience that best meet our clients’ needs.
Our ranks are filled with leaders in the fields of mergers and acquisitions, energy and natural resources, corporate finance and banking, bankruptcy and restructuring, commercial litigation, climate change, environment, ESG, construction, technology and intellectual property, tax, competition, international trade and public policy. Members of our exceptional Public Policy group have served at the highest levels of office and been invaluable for their leadership in shaping public policy in Canada—and in developing business responses to those policies.
Among our group we count a former governor of the Bank of Canada, two former deputy prime ministers of Canada, a former Supreme Court of Canada justice, a former Canadian ambassador to the United States of America and a former commissioner of the Canadian Competition Bureau.