Faculty Research Financial Supervisor
About the role
Please refer to the
How to Apply for a Job (for External Candidates)
job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Position Summary:
Under the direction of the Finance Officer, the Faculty Research Financial Supervisor provides ongoing financial administrative and management support for the funds within the Faculty’s jurisdiction. As a member of the Faculty’s Financial Service Team (FST), the incumbent will regularly monitor and report on the financial activity in all funds and ensure compliance with applicable internal and external policies and regulations. For research grants and contracts, the Faculty Research Financial Supervisor’s responsibilities are focused on post award management and are aligned with the Roles & Responsibilities outlined in the Research Administration guidelines. The incumbent will participate in the training of clients on finance-related policies and procedures, as well as granting agency guidelines and ensure that compliance standards are met.
Primary Responsibilities:
- Act as a primary point of contact for researchers requiring financial / administrative assistance during the post award management of their research funding.
- Effectively communicate University procedures as they apply to research funds to promote compliance with all applicable regulations and policies.
- Provide relevant training to local users and act as a first point of contact when collaboration is required to roll out new systems, processes, or other tools which will facilitate research administration.
- Review fund balances and expiry dates in collaboration with Research Financial Management Services (RFMS) and the Office of Sponsored Research (OSR) for planning purposes and ensure continuity / renewal of funds where applicable.
- Validate expenditures for compliance with applicable Sponsor terms and conditions and University policies.
- Promote sound record retention practices to Principal Investigators (PIs) and departmental administrators in order to facilitate ease of access and compliance with applicable policies for retention of documents.
- Liaise with RFMS for assistance with resolution of fund over-expenditures, filing of financial reports to Sponsors and other relevant information related to research fund activities.
- Assist with the correction of ineligible expenditures charged to grants or other restricted funds.
- Remind PIs of various deadlines to ensure smooth research activities and provide advice with respect to an efficient and effective use of grant funds.
- Work closely with the Accounts Administrators to ensure the smooth flow of expense report review process.
Other Qualifying Skills and/or Abilities
- Knowledge of accounting and financial management and experience administering a variety of funds and preparing detailed budgets.
- Familiarity with granting agency regulations and knowledge of McGill (or other University) fund types, including experience working with research grants/ contracts.
- Service-oriented with excellent customer service skills. Proven ability to communicate effectively and interact with various levels of administrative staff and academics.
- Proficiency with computerized applications including spread sheets, databases, word-processing software, Banner FIS, Crystal reports.
- Prior experience with Workday an asset.
- Excellent analytical and problem-solving skills. Demonstrated organizational skills, ability to multitask, prioritize and meet deadlines.
- Ability to work autonomously and as part of a team with ability to train staff.
- Proven success in facilitating and maintaining strong, consistent, and positive communications.
- McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.
- Proficiency in French (both written and spoken) is required.
Minimum Education and Experience:
DEC III 3 Years Related Experience /
Annual Salary:
(MPEX Grade 02) $55,850.00 - $65,710.00 - $75,570.00
Job Profile:
MPEX-FIN1B - Accounting - Professional 1 (Excluded)
Hours per Week:
33.75 (Full time)
Supervisor:
Finance Officer
Position End Date (If applicable):
Deadline to Apply:
2026-01-13
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca
.
About McGill University
McGill University is one of Canada's best-known institutions of higher learning and one of the leading universities in the world. With students coming to McGill from some 150 countries, our student body is the most internationally diverse of any research-intensive university in the country. McGill was founded in 1821 thanks to a generous bequest by James McGill, and since then, we've grown from a small college to a bustling university with three campuses, 11 faculties, some 300 programs of study, and more than 37,500 students. The University also partners with four affiliated teaching hospitals to graduate over 1,000 health care professionals each year.
The goal of McGill University's social media platforms is to strengthen our community, which includes students, faculty, and alumni. The aim is to provide information on events, campus news and promote networking.
McGill University fosters freedom of expression, while valuing respect and collegiality. We encourage respectful dialogue and reserve the right to remove the following: Comments deemed offensive, vulgar or profane; comments off-topic and/or unrelated to posted content; content that infringes on an individual's privacy or copyright.
Faculty Research Financial Supervisor
About the role
Please refer to the
How to Apply for a Job (for External Candidates)
job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Position Summary:
Under the direction of the Finance Officer, the Faculty Research Financial Supervisor provides ongoing financial administrative and management support for the funds within the Faculty’s jurisdiction. As a member of the Faculty’s Financial Service Team (FST), the incumbent will regularly monitor and report on the financial activity in all funds and ensure compliance with applicable internal and external policies and regulations. For research grants and contracts, the Faculty Research Financial Supervisor’s responsibilities are focused on post award management and are aligned with the Roles & Responsibilities outlined in the Research Administration guidelines. The incumbent will participate in the training of clients on finance-related policies and procedures, as well as granting agency guidelines and ensure that compliance standards are met.
Primary Responsibilities:
- Act as a primary point of contact for researchers requiring financial / administrative assistance during the post award management of their research funding.
- Effectively communicate University procedures as they apply to research funds to promote compliance with all applicable regulations and policies.
- Provide relevant training to local users and act as a first point of contact when collaboration is required to roll out new systems, processes, or other tools which will facilitate research administration.
- Review fund balances and expiry dates in collaboration with Research Financial Management Services (RFMS) and the Office of Sponsored Research (OSR) for planning purposes and ensure continuity / renewal of funds where applicable.
- Validate expenditures for compliance with applicable Sponsor terms and conditions and University policies.
- Promote sound record retention practices to Principal Investigators (PIs) and departmental administrators in order to facilitate ease of access and compliance with applicable policies for retention of documents.
- Liaise with RFMS for assistance with resolution of fund over-expenditures, filing of financial reports to Sponsors and other relevant information related to research fund activities.
- Assist with the correction of ineligible expenditures charged to grants or other restricted funds.
- Remind PIs of various deadlines to ensure smooth research activities and provide advice with respect to an efficient and effective use of grant funds.
- Work closely with the Accounts Administrators to ensure the smooth flow of expense report review process.
Other Qualifying Skills and/or Abilities
- Knowledge of accounting and financial management and experience administering a variety of funds and preparing detailed budgets.
- Familiarity with granting agency regulations and knowledge of McGill (or other University) fund types, including experience working with research grants/ contracts.
- Service-oriented with excellent customer service skills. Proven ability to communicate effectively and interact with various levels of administrative staff and academics.
- Proficiency with computerized applications including spread sheets, databases, word-processing software, Banner FIS, Crystal reports.
- Prior experience with Workday an asset.
- Excellent analytical and problem-solving skills. Demonstrated organizational skills, ability to multitask, prioritize and meet deadlines.
- Ability to work autonomously and as part of a team with ability to train staff.
- Proven success in facilitating and maintaining strong, consistent, and positive communications.
- McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.
- Proficiency in French (both written and spoken) is required.
Minimum Education and Experience:
DEC III 3 Years Related Experience /
Annual Salary:
(MPEX Grade 02) $55,850.00 - $65,710.00 - $75,570.00
Job Profile:
MPEX-FIN1B - Accounting - Professional 1 (Excluded)
Hours per Week:
33.75 (Full time)
Supervisor:
Finance Officer
Position End Date (If applicable):
Deadline to Apply:
2026-01-13
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca
.
About McGill University
McGill University is one of Canada's best-known institutions of higher learning and one of the leading universities in the world. With students coming to McGill from some 150 countries, our student body is the most internationally diverse of any research-intensive university in the country. McGill was founded in 1821 thanks to a generous bequest by James McGill, and since then, we've grown from a small college to a bustling university with three campuses, 11 faculties, some 300 programs of study, and more than 37,500 students. The University also partners with four affiliated teaching hospitals to graduate over 1,000 health care professionals each year.
The goal of McGill University's social media platforms is to strengthen our community, which includes students, faculty, and alumni. The aim is to provide information on events, campus news and promote networking.
McGill University fosters freedom of expression, while valuing respect and collegiality. We encourage respectful dialogue and reserve the right to remove the following: Comments deemed offensive, vulgar or profane; comments off-topic and/or unrelated to posted content; content that infringes on an individual's privacy or copyright.