About e4c

e4c journeys with people as they shape the lives they envision, building resources, relationships, and belonging in the communities they call home. Guided by our vision of a community where every person has the opportunity to live with dignity, belonging, and purpose, we deliver person-led, collaborative, and evidence-informed services that strengthen individuals, families, and communities. Rooted in our core values of courage, compassion, connection, and commitment, we are dedicated to creating lasting opportunities and meaningful community impact.

Position Summary

The Executive Administrative Partner to the Chief Executive Officer (CEO) provides senior-level executive, governance, and administrative support, enabling the effective operation of the Executive Office. Working in a highly trusted partnership with the CEO, the role anticipates needs, coordinates priorities, prepares executive and governance materials, and supports organizational planning and decision-making. The Executive Administrative Partner collaborates closely with senior leaders, Board members, and external partners to support the CEO in advancing e4c's strategic priorities, governance responsibilities, and organizational leadership.

Key Responsibilities

• Partner closely with the CEO to anticipate needs, coordinate priorities, and support executive planning, decision-making, and follow-through. 
• Manage the CEO's complex calendar, travel, meetings, and competing priorities while ensuring appropriate scheduling, preparation, and flexibility. 
• Prepare executive briefings, presentations, correspondence, reports, and meeting materials that are accurate, timely, and professionally presented. 
• Coordinate the day-to-day operations of the Executive Office, including correspondence, approvals, records management, budget administration, and administrative processes. 
• Provide comprehensive administrative and governance support to the Board of Directors and Board Committees, including meeting coordination, agendas, minutes, governance records, and follow-up. 
• Coordinate communication and information flow between the CEO, Board members, Executive Leadership Team, employees, and external stakeholders, ensuring professionalism, responsiveness, and confidentiality. 
• Support organizational priorities and special initiatives by coordinating timelines, tracking deliverables, preparing summaries, and following up on action items. 
• Build and maintain positive working relationships with senior leaders, Board members, government representatives, funders, donors, community partners, and other key stakeholders. 
• Handle highly sensitive organizational, governance, employee, legal, financial, and confidential information with exceptional discretion, professionalism, and sound judgment. 
• Identify opportunities to improve Executive Office processes, systems, and administrative practices to enhance efficiency, service delivery, and organizational effectiveness

Qualifications

Education

• Diploma or degree in Business Administration, Office Administration, Executive Administration, Public Administration, or a related field. 
• An equivalent combination of education, specialized training, and directly related experience may be considered.

Certification

• Training or certification in governance administration, project coordination, records management, business communications, executive office administration, or related administrative, governance, collaboration, or digital systems is considered an asset.

Experience

• 5–7 years of progressively responsible executive administrative experience, including direct support to a Chief Executive Officer (CEO), Executive Director, or other senior executives. 
• Demonstrated experience managing complex calendars, travel, executive correspondence, competing priorities, and highly confidential information. 
• Experience supporting a Board of Directors, Board Committees, or senior leadership team, including preparing agendas, meeting packages, minutes, and governance records. 
• Proven ability to prepare high-quality executive correspondence, reports, presentations, briefing materials, and other executive documents. 
• Demonstrated ability to exercise sound judgment, manage changing priorities, work independently, and build trusted relationships with senior leaders and diverse stakeholders. 
• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint; experience with DocuSign and Adobe Acrobat is considered an asset. 
• Experience in the non-profit, human services, public, community, or charitable sector, including supporting executive events, organizational initiatives, and external stakeholder relationships, is considered an asset.

Compensation and Benefits

• Competitive Salary: $75,000.00 - $90,000.00 (based on experience)
• 4 weeks vacation + 10 paid sick days
• Robust Benefits Package 
• Employee Family Assistance Program (EFAP)
• Health Spending Account (HSA)
• RRSP Matching 
• Professional Development Opportunities 

At e4c diversity is our strength. We embrace diversity and offer equal opportunities to all qualified applicants. We welcome your application regardless of origin, culture, ethnicity, age, ability, gender identity, sexual orientation or faith.

Prior to successful employment with e4c, applicants are required to submit a Police Information Check with Vulnerable Sector Check and Intervention Record Check.