Job Title: Design Centre & Construction Administrator (14-month contract)

Reports to: Database Manager

Location: 38 Colonnade Road, Nepean, Ontario

Date: April 17, 2026

Vacancy Status: This is an active job opening. Tartan Homes is actively hiring for this position.

About Us

Tartan is an Ottawa new home builder that has been building in communities across Canada’s capital for more than 50 years. Tartan homes are built better, look better, and live better - setting them apart from other builders. With high quality finishes, standard finished basements and more, it’s no wonder Tartan Homes are in a class all their own!

As part of the Taggart Group, Tartan is a proud, family-owned business benefiting from long-standing stability and continued growth, offering a variety of opportunities for those looking to get hands-on experience and build a lasting career.

At Taggart, you will be part of something bigger, and what you do today will make an impact for years to come. We believe in your success.

Building integrity, quality, and community together.

About this Role:

We are seeking an organized and customer-focused Design Centre & Construction Administrator to join our team for a 14-month temporary position. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting multiple teams. The successful candidate will play an important role in ensuring a positive experience for home purchasers while providing administrative support to the Design Centre, head office reception, and the construction office team.

To meet current operational needs this position requires someone who is confident and comfortable learning new software systems quickly, and adaptable during software transitions or process changes. A strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities will be key to success in this role.

Key Responsibilities

Design Centre & Customer Support

• Provide professional and timely responses to customer inquiries via email and phone

• Welcome and assist purchasers during Design Centre visits, ensuring a positive and organized customer experience

• Coordinate and schedule purchaser appointments while maintaining the department calendar

• Support purchasers with access to online design tools and resources

• Create and maintain accurate purchaser files and documentation within company systems

Office Reception & Administrative Support

• Serve as the first point of contact for incoming calls and visitors, providing professional reception services

• Coordinate courier services and manage incoming and outgoing deliveries

• Arrange service and maintenance requests for office equipment

• Order, track, and maintain office supply inventory to support daily operations

Construction Administration Support

• Provide administrative support to the construction team, including preparing and organizing site documentation

• Assist with the distribution of construction plans and internal project documentation

• Maintain internal tracking sheets and assist with project reporting

• Manage incoming and outgoing site correspondence and documentation

• Support the implementation and ongoing use of construction management software and internal systems

What We’re Looking For

• 2+ years of administrative experience, preferably in construction, real estate, or a similar environment

• Strong organizational and time-management skills with the ability to manage multiple priorities

• Exceptional attention to detail and accuracy

• Professional communication skills and a customer-first mindset

• Advanced proficiency in Microsoft Office, particularly Excel

• Confidence learning and working with new software systems

• Experience with construction or ERP software (NewStar considered a strong asset)

• Experience supporting software transitions or system implementations is considered a strong asset

• A proactive, team-oriented attitude and willingness to support multiple departments

This position is a great opportunity for someone who enjoys variety in their day and takes pride in keeping operations organized and running smoothly.

Physical/Sensory Effort/Work Environment:

• Provide service to several people or departments, working under many simultaneous deadlines.

• Sitting or standing for long periods of time at workstation.

• Overtime may be required during busy periods.

• Manual dexterity is required to use desktop computer and peripherals.

• Repetitive work.

Accommodation Requests

The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, or gender expression.

In accordance with Accessibility for Ontarians with a Disabilities Act, we’re committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email to hr@taggart.ca with your request.

Salary Range

The salary range shown reflects expected total annual compensation, including base pay, and bonuses.

Thank You for Considering Tartan Homes

Thank you for your interest in joining Tartan Homes. We appreciate every application, but only those selected for an interview will be contacted. Please note that we do not accept unsolicited resumes from recruiters or employment agencies. Any such submissions become the property of Tartan Homes and are not eligible for compensation. AI may be used to screen and assess candidates.