Who We Are

The College of Complementary Health Professionals of BC (CCHPBC, or the College) is located on the traditional, ancestral, and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. The College regulates over 10,000 health professionals across British Columbia, including chiropractors, massage therapists, naturopathic physicians, and traditional Chinese medicine practitioners and acupuncturists.

Formed on June 28, 2024, through the amalgamation of four provincial health profession regulators, the College was established as part of the Ministry of Health’s initiative to modernize the health profession regulatory framework in B.C. Its primary role is to protect public health and safety by licensing and regulating health professionals and the settings in which they practice. This includes ensuring that every health professional within its purview is fully qualified to provide safe and ethical care.

Position Summary

The Administrative Assistant is responsible for the day-to-day management of the executive office for the Chief Regulatory Officer and Executive Director, Communications. The Administrative Assistant also provides administrative and logistical support for the Executive Director, Communications and the Chief Regulatory Officer. The position supports these executives to successfully carry out their duties through various administrative activities such as management of calendars and handling of correspondence to the executives’ office. This position also handles various administrative and supportive responsibilities such as monitoring correspondence, maintaining databases, documentation, and filing.

It is essential for all College staff to contribute to a team approach with a public protection focus, delivering efficient services that align with and allow the College to meet its regulatory, strategic, and operational goals.

Supervisory and Reporting Responsibilities / Relationships

Reports to:

• Chief Regulatory Officer

• Executive Director, Communications

Direct Supervision:

• N/A

Duties and Responsibilities

• Organize, coordinate, and maintain all administrative functions in support of the executives’ areas of responsibility.

• Manage the executives’ calendar, including prioritizing projects, scheduling meetings, booking travel, maintaining deadlines, and coordinating with internal and external stakeholders as directed.

• Perform various administrative tasks, including data entry, printing, scanning, photocopying, faxing, mailing, filing, document retrieval, referencing materials, maintaining spreadsheets, and completing ad-hoc tasks as needed.

• Assist with supporting the Communications team in gathering editorial contributions for both internal and external communications, gathering recipient lists for external communications in concert with different cross-functional teams, and social media scheduling and monitoring, as directed by either Executive Director, Communications, Chief Regulatory Officer, or other members of the CCHPBC. Training support will be provided to assist in these processes and functions.

• Assist with drafting, editing, and/or formatting outgoing correspondence and monitor incoming correspondence.

• Assist with preparing presentations and documents such as briefing notes, memoranda, communications to staff and similar.

• Assist with maintaining and updating electronic and physical records, databases, and filing systems, ensuring information is organized and easily accessible.

• Support the executives with the implementation of the Strategic Plan and the development of the Annual Report.

• Provide administrative support for specific projects, including organizing project files, tracking deadlines, communicating updates to team members, and assisting in planning and coordinating meetings and events.

• As required, support Committee meetings by preparing and distributing meeting materials, taking meeting minutes, and following up on action items from meetings.

• As required, support the Director, Licensure; the Director, Quality Assurance and Practice; and the Director, Inquiry and Discipline; with scheduling meetings, booking travel, and similar.

• Other duties as assigned by the Chief Regulatory Officer and/or Executive Director, Communications.

Qualifications and Skills

• 3-5 years of relevant work experience in administrative or executive assistant roles.

• Proficiency in Microsoft Word, Excel, SharePoint, Outlook, Adobe Acrobat, with a demonstrated ability to quickly adapt to new software platforms.

• Strong organizational and time management skills, with the ability to prioritize tasks effectively.

• Ability to work well with minimal direction and know when to seek further guidance.

• Demonstrated ability to plan and manage multiple priorities and deadlines.

• Able to exercise good judgment and protect confidential information.

• Displays professionalism and works as a team member.

• Complies with administrative policies and office procedures.

• Excellent written and verbal communication abilities.

• Non-profit, regulatory or government administrative experience is considered an asset.

• Experience in minute-taking, information organization, and maintaining both electronic and paper filing systems as an asset.

Application Process

The compensation for this position ranges from $67,617.00 – 84,521.00 annually, based on a 37.5-hour work week. The starting salary will be determined by factors such as the candidate’s job-related knowledge, skills, experience, the salaries of peers within the same range, market conditions, and other relevant considerations. This position will be working from the CCHPBC office Monday through Friday.

CCHPBC offers a competitive compensation package, including health, dental and vision benefits, employee assistance program, Municipal Pension Plan, and paid time-off package. Other perks include professional development opportunities, and office closures for the 11 statutory holidays in B.C., as well as Easter Monday and Boxing Day.

Application Process

If you are interested in joining our team, please submit your resume and cover letter on our careers portal on our website, www.cchpbc.ca/about/#careers by September 12, 2025 This position will remain open until filled, but priority will be given to applications received by the deadline. References, education and credential verifications, and a criminal record check may be required for final candidates.

The College provides accommodations for applicants with disabilities throughout the selection process. If you require accommodation, please inform us when contacted for an interview or assessment. All accommodation information will be kept confidential.

We appreciate all applications; however, only those selected for an interview will be contacted.