Executive Operations Manager
Top Benefits
About the role
How to Apply Please submit: Cover Letter Resume Subject: Executive Operations Manager To: careers@ciacademy.ca (Please note that only applications submitted to this email address will be accepted for consideration.)
Reports to: Head of School and Principal
Employment Terms: 6 hrs daily (30 hrs weekly or 60 hrs bi-weekly); Vacation: 4% added on top of bi-weekly pay; CPP: matching contribution; EI: matching contribution; Health & Dental Plan: matching contribution (100% employer-paid premiums following the successful completion of a one-school-year probationary period and meeting performance expectations).
Location: On-site
Qualifications: Education Recent graduate with a bachelor's degree in Business Administration, Public Administration, Education, Office Administration, or a related field. Equivalent experience may be considered. Experience No minimum experience required, but proven self-starter skills, willingness to learn, and a strong work ethic. Knowledge, Skills, and Abilities Excellent organizational, communication, and time management skills. Strong project coordination and problem-solving abilities. Ability to handle confidential information with professionalism and discretion. Proficiency with Microsoft Office 365 and Google Workspace. Ability to work independently while collaborating effectively with school leadership and stakeholders. Required Clearances Criminal Record Check with Vulnerable Sector Search.
Key Responsibilities: Executive Administration Provide executive-level administrative support to the Head of School and Principal. Manage calendars, meetings, correspondence, and confidential records. Prepare agendas, reports, presentations, and meeting minutes. Coordinate executive communications and follow up on action items. Maintain executive files and administrative systems. School Operations Coordinate daily administrative and operational activities. Support the planning and implementation of school-wide initiatives, events, and operational priorities. Assist with policy implementation, accreditation activities, and regulatory compliance. Coordinate reporting deadlines, documentation, and administrative processes. Serve as a liaison between school leadership, staff, families, and external stakeholders. Strategic Initiatives Coordinate strategic projects and organizational priorities led by the Head of School and Principal. Monitor project timelines, deliverables, and progress. Conduct research regarding field trips or off-site activities and prepare briefing materials to support executive decision-making. Support continuous improvement initiatives and organizational planning. Perform other duties and special projects as assigned.
This position is ideal for a proactive and highly organized professional who thrives in a leadership support role and is committed to advancing the school's operational excellence and strategic goals.
Calgary International Academy is committed to fostering an inclusive, diverse, and equitable learning community and welcomes applications from qualified candidates of all backgrounds.
Not the right fit? Search for Executive Operations Manager jobs in Calgary, Alberta, Canada
About Calgary International Academy
Calgary International Academy is a non-profit private-educational institution in Calgary, Alberta, which aims to provide International Baccalaureate (IB) Primary Years Programme (PYP), integrated with STEAM (Science, Technology, Engineering, Arts, and Math), and Alberta Education Program of Study in a family-oriented and results-driven environment.
The school is a “Candidate School” for the Primary Years Programme in pursuing authorization as an IB World School. These are schools that share a common philosophy–a commitment to high-quality, challenging, international education that the school believes is important for our students.
Mission: Calgary International Academy aims to develop inquiring, knowledgeable, and caring young people who help to create a better and more peaceful world through intercultural understanding and respect, life-long learners, empowering students to be innovators in chosen fields, leaders in our communities, and the driving force of our future generations.
Vision: To lead in delivering cutting-edge educational methodologies and world-class programs, cultivating students who seamlessly transition to university, college, and lifelong learning. We believe that the active learning fostered in the International Baccalaureate (IB) Primary Years Programme (PYP) lays a solid foundation for future success in the Middle Years Programme (MYP) and Diploma Programme (DP). By integrating STEAM, we prepare young learners with the 21st-century skills and competencies essential for thriving in an ever-evolving world.
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Executive Operations Manager
Top Benefits
About the role
How to Apply Please submit: Cover Letter Resume Subject: Executive Operations Manager To: careers@ciacademy.ca (Please note that only applications submitted to this email address will be accepted for consideration.)
Reports to: Head of School and Principal
Employment Terms: 6 hrs daily (30 hrs weekly or 60 hrs bi-weekly); Vacation: 4% added on top of bi-weekly pay; CPP: matching contribution; EI: matching contribution; Health & Dental Plan: matching contribution (100% employer-paid premiums following the successful completion of a one-school-year probationary period and meeting performance expectations).
Location: On-site
Qualifications: Education Recent graduate with a bachelor's degree in Business Administration, Public Administration, Education, Office Administration, or a related field. Equivalent experience may be considered. Experience No minimum experience required, but proven self-starter skills, willingness to learn, and a strong work ethic. Knowledge, Skills, and Abilities Excellent organizational, communication, and time management skills. Strong project coordination and problem-solving abilities. Ability to handle confidential information with professionalism and discretion. Proficiency with Microsoft Office 365 and Google Workspace. Ability to work independently while collaborating effectively with school leadership and stakeholders. Required Clearances Criminal Record Check with Vulnerable Sector Search.
Key Responsibilities: Executive Administration Provide executive-level administrative support to the Head of School and Principal. Manage calendars, meetings, correspondence, and confidential records. Prepare agendas, reports, presentations, and meeting minutes. Coordinate executive communications and follow up on action items. Maintain executive files and administrative systems. School Operations Coordinate daily administrative and operational activities. Support the planning and implementation of school-wide initiatives, events, and operational priorities. Assist with policy implementation, accreditation activities, and regulatory compliance. Coordinate reporting deadlines, documentation, and administrative processes. Serve as a liaison between school leadership, staff, families, and external stakeholders. Strategic Initiatives Coordinate strategic projects and organizational priorities led by the Head of School and Principal. Monitor project timelines, deliverables, and progress. Conduct research regarding field trips or off-site activities and prepare briefing materials to support executive decision-making. Support continuous improvement initiatives and organizational planning. Perform other duties and special projects as assigned.
This position is ideal for a proactive and highly organized professional who thrives in a leadership support role and is committed to advancing the school's operational excellence and strategic goals.
Calgary International Academy is committed to fostering an inclusive, diverse, and equitable learning community and welcomes applications from qualified candidates of all backgrounds.
Not the right fit? Search for Executive Operations Manager jobs in Calgary, Alberta, Canada
About Calgary International Academy
Calgary International Academy is a non-profit private-educational institution in Calgary, Alberta, which aims to provide International Baccalaureate (IB) Primary Years Programme (PYP), integrated with STEAM (Science, Technology, Engineering, Arts, and Math), and Alberta Education Program of Study in a family-oriented and results-driven environment.
The school is a “Candidate School” for the Primary Years Programme in pursuing authorization as an IB World School. These are schools that share a common philosophy–a commitment to high-quality, challenging, international education that the school believes is important for our students.
Mission: Calgary International Academy aims to develop inquiring, knowledgeable, and caring young people who help to create a better and more peaceful world through intercultural understanding and respect, life-long learners, empowering students to be innovators in chosen fields, leaders in our communities, and the driving force of our future generations.
Vision: To lead in delivering cutting-edge educational methodologies and world-class programs, cultivating students who seamlessly transition to university, college, and lifelong learning. We believe that the active learning fostered in the International Baccalaureate (IB) Primary Years Programme (PYP) lays a solid foundation for future success in the Middle Years Programme (MYP) and Diploma Programme (DP). By integrating STEAM, we prepare young learners with the 21st-century skills and competencies essential for thriving in an ever-evolving world.