Property Accounts Administrator
Top Benefits
About the role
Position Summary
We’re looking for a detail-oriented financial professional to support the accounts payable and accounts receivable functions across our property portfolio. You’ll play a key role in tenant billings, collections, invoice processing, and financial reporting while working closely with Property Management, Operations, and Accounting teams.
You thrive in a fast-paced environment, bring strong attention to detail, and take pride in keeping financial processes accurate, timely, organized, and running smoothly.
This job posting is for an existing position within our organization.
Key Responsibilities
Accounts Receivable
- Manage tenant accounts receivables, oversee rent and payment collections, and follow up on arrears as required
- Prepare tenant invoices for rent, chargebacks, metered utilities, percentage rent, and other recoverable costs in accordance with monthly and year-end deadlines
- Review and update AR notes in Yardi weekly to ensure system-generated reports are accurate
- Manage rent deposit cheques and report deposits to Accounting
- Investigate and resolve occupancy cost discrepancies, escalations, and billing disputes, submitting adjustments for approval
- Address accounting inquiries from tenants in collaboration with Tenant Services
Accounts Payable & Purchase Orders
- Maintain Purchase Order list and tenant chargeback invoice register
- Process, reconcile and code supplier invoices, and submit for management approval and payment
- Respond to accounts payable inquiries from vendors and resolve discrepancies promptly
Financial Reporting & Reconciliations
- Prepare monthly and year-end operating cost accruals, operating budget support schedules, and budget-to-variance reports
- Analyze and reconcile general ledger accounts in collaboration with accounting and property management
- Assist with monthly rent roll reconciliations to ensure accurate tenant billings
Administrative Support
- Assist with year-end recovery documentation
- Support the Property Management and Operations team with financial administrative tasks and effective communication
- Provide support to operations team in financial reviews and preparation of various documentation
##Perform other related responsibilities as requested from time to time
Education & Experience Requirements
- Post-secondary education in Accounting, Finance, Business Administration, or a related field, required
- Experience in accounts payable and/or accounts receivable; new graduates are encouraged to apply
- Proficiency with Microsoft Office Suites, including Word, Excel PowerPoint, Outlook, and SharePoint
What We’re Looking For
- A detail-oriented and organized individual with a strong interest in accounting and financial operations
- Someone who takes ownership of tasks, follows through on deadlines, and maintains a high level of accuracy
- A problem-solver who is comfortable investigating discrepancies and proposing solutions
- A collaborative team player who communicates clearly and works across various departments
- Able to work effectively both independently and as part of a collaborative team
Why join Crown?
- Base salary: $55,000-65,000 CAD per year, based on experience and qualifications
- Eligibility for discretionary annual performance bonus linked to individual, team, and company goals
- Comprehensive health benefits
- Pension matching program to support your long-term financial security
- Professional development and membership dues coverage
About Us
Crown is a leading real estate investment and management firm with over 20 years of experience transforming office spaces across Toronto, the GTA, and Ottawa. Managing 10+ million square feet and more than $3 billion in assets, we combine smart investments with operational excellence and sustainability.
Recognized as one of Canada’s Top Small & Medium Employers, Greater Toronto’s Top Employers, and Canada’s Greenest Employers, Crown is committed to building exceptional workplaces, fostering an inclusive culture, and leading ESG initiatives that make a real impact.
Accommodations
Crown is committed to providing reasonable accommodation to candidates with disabilities throughout the recruitment process and during employment, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage, please contact Human Resources.
Legal Disclaimers
Work Authorization
Applicants must be legally entitled to work in Canada at the time of application, and during their employment at Crown.
Third-Party Recruiters
Crown does not accept unsolicited resumes from recruitment agencies. Please do not submit resumes or candidate information without prior written agreement. We are not responsible for any fees related to unsolicited submissions.
Assessment / Artificial Intelligence
As part of our recruitment process, Crown may require candidates to complete behavioral assessments. Some elements of this process may involve the use of AI-driven tools to help us better understand your strengths and working style. These tools are designed to support fair and consistent evaluations and ensure the best possible fit for the role and our team. AI may be used as a supportive tool; however, final decisions are made by humans.
About Crown Property Management Inc.
Crown is a commercial real estate investment, property management organization committed to delivering both higher performance for our investors and a better experience for our tenants throughout the Greater Toronto Area and Greater Ottawa Area.
Investment Savvy: At Crown, we specialize in identifying undervalued real estate assets and optimizing every detail of operations to maximize their value. We co-invest to acquire, finance and realize untapped potential. From re-zoning and redevelopment to property branding and parking operations, no consideration is too small...or too big.
Real Estate Management: A Crown building is an actively managed one. We work tirelessly to elevate each Crown property's profile. For each property, a multi-disciplinary team of Crown professionals with expertise in investing, asset management, property management, and leasing develop a comprehensive strategic plan. Our hands-on approach to real estate management delivers both higher performance for our investors and a better experience for our tenants.
Tenant Focused: We strive to be the manager of choice for tenants. By understanding what high performing businesses and their employees truly value, we deliver the details that businesses appreciate most from welcoming lobbies, to on-site concierge services, to shuttle buses and sustainability initiatives. Even small gestures like self-serve maintenance perks in our parking garages add up to a big difference.
Taking the Lead on Leasing: We actively seek customers who will make a positive contribution to the future of our properties. Equally important, we make it easy for them to relocate to a Crown building, through a seamless leasing process, a variety of construction options, and the creative structuring of lease terms. With existing customers, we work to extend and renew lease terms in advance, carefully managing risk by spreading lease maturities over time.
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Property Accounts Administrator
Top Benefits
About the role
Position Summary
We’re looking for a detail-oriented financial professional to support the accounts payable and accounts receivable functions across our property portfolio. You’ll play a key role in tenant billings, collections, invoice processing, and financial reporting while working closely with Property Management, Operations, and Accounting teams.
You thrive in a fast-paced environment, bring strong attention to detail, and take pride in keeping financial processes accurate, timely, organized, and running smoothly.
This job posting is for an existing position within our organization.
Key Responsibilities
Accounts Receivable
- Manage tenant accounts receivables, oversee rent and payment collections, and follow up on arrears as required
- Prepare tenant invoices for rent, chargebacks, metered utilities, percentage rent, and other recoverable costs in accordance with monthly and year-end deadlines
- Review and update AR notes in Yardi weekly to ensure system-generated reports are accurate
- Manage rent deposit cheques and report deposits to Accounting
- Investigate and resolve occupancy cost discrepancies, escalations, and billing disputes, submitting adjustments for approval
- Address accounting inquiries from tenants in collaboration with Tenant Services
Accounts Payable & Purchase Orders
- Maintain Purchase Order list and tenant chargeback invoice register
- Process, reconcile and code supplier invoices, and submit for management approval and payment
- Respond to accounts payable inquiries from vendors and resolve discrepancies promptly
Financial Reporting & Reconciliations
- Prepare monthly and year-end operating cost accruals, operating budget support schedules, and budget-to-variance reports
- Analyze and reconcile general ledger accounts in collaboration with accounting and property management
- Assist with monthly rent roll reconciliations to ensure accurate tenant billings
Administrative Support
- Assist with year-end recovery documentation
- Support the Property Management and Operations team with financial administrative tasks and effective communication
- Provide support to operations team in financial reviews and preparation of various documentation
##Perform other related responsibilities as requested from time to time
Education & Experience Requirements
- Post-secondary education in Accounting, Finance, Business Administration, or a related field, required
- Experience in accounts payable and/or accounts receivable; new graduates are encouraged to apply
- Proficiency with Microsoft Office Suites, including Word, Excel PowerPoint, Outlook, and SharePoint
What We’re Looking For
- A detail-oriented and organized individual with a strong interest in accounting and financial operations
- Someone who takes ownership of tasks, follows through on deadlines, and maintains a high level of accuracy
- A problem-solver who is comfortable investigating discrepancies and proposing solutions
- A collaborative team player who communicates clearly and works across various departments
- Able to work effectively both independently and as part of a collaborative team
Why join Crown?
- Base salary: $55,000-65,000 CAD per year, based on experience and qualifications
- Eligibility for discretionary annual performance bonus linked to individual, team, and company goals
- Comprehensive health benefits
- Pension matching program to support your long-term financial security
- Professional development and membership dues coverage
About Us
Crown is a leading real estate investment and management firm with over 20 years of experience transforming office spaces across Toronto, the GTA, and Ottawa. Managing 10+ million square feet and more than $3 billion in assets, we combine smart investments with operational excellence and sustainability.
Recognized as one of Canada’s Top Small & Medium Employers, Greater Toronto’s Top Employers, and Canada’s Greenest Employers, Crown is committed to building exceptional workplaces, fostering an inclusive culture, and leading ESG initiatives that make a real impact.
Accommodations
Crown is committed to providing reasonable accommodation to candidates with disabilities throughout the recruitment process and during employment, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage, please contact Human Resources.
Legal Disclaimers
Work Authorization
Applicants must be legally entitled to work in Canada at the time of application, and during their employment at Crown.
Third-Party Recruiters
Crown does not accept unsolicited resumes from recruitment agencies. Please do not submit resumes or candidate information without prior written agreement. We are not responsible for any fees related to unsolicited submissions.
Assessment / Artificial Intelligence
As part of our recruitment process, Crown may require candidates to complete behavioral assessments. Some elements of this process may involve the use of AI-driven tools to help us better understand your strengths and working style. These tools are designed to support fair and consistent evaluations and ensure the best possible fit for the role and our team. AI may be used as a supportive tool; however, final decisions are made by humans.
About Crown Property Management Inc.
Crown is a commercial real estate investment, property management organization committed to delivering both higher performance for our investors and a better experience for our tenants throughout the Greater Toronto Area and Greater Ottawa Area.
Investment Savvy: At Crown, we specialize in identifying undervalued real estate assets and optimizing every detail of operations to maximize their value. We co-invest to acquire, finance and realize untapped potential. From re-zoning and redevelopment to property branding and parking operations, no consideration is too small...or too big.
Real Estate Management: A Crown building is an actively managed one. We work tirelessly to elevate each Crown property's profile. For each property, a multi-disciplinary team of Crown professionals with expertise in investing, asset management, property management, and leasing develop a comprehensive strategic plan. Our hands-on approach to real estate management delivers both higher performance for our investors and a better experience for our tenants.
Tenant Focused: We strive to be the manager of choice for tenants. By understanding what high performing businesses and their employees truly value, we deliver the details that businesses appreciate most from welcoming lobbies, to on-site concierge services, to shuttle buses and sustainability initiatives. Even small gestures like self-serve maintenance perks in our parking garages add up to a big difference.
Taking the Lead on Leasing: We actively seek customers who will make a positive contribution to the future of our properties. Equally important, we make it easy for them to relocate to a Crown building, through a seamless leasing process, a variety of construction options, and the creative structuring of lease terms. With existing customers, we work to extend and renew lease terms in advance, carefully managing risk by spreading lease maturities over time.