Administrative Assistant
About the role
Apply By: Thursday, September 4, 2025 11:59 pm EDT
Administrative Assistant
Job ID:
233513
Posting status:
Open
Organization:
Ministry of Health
Division:
Health Programs and Delivery Division
City:
Kingston
Position(s) language:
English
Job term:
1 Temporary assignments/contracts up to 12 months with possibility of extension
Job code:
08OAD - Office Administration 08
Salary:
$26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Are you a well-organized, detail oriented administrative professional who enjoys working in a team environment?
If so, the Health Insurance Branch of the Ministry of Health is seeking an individual to deliver administrative services to support the branch/office management and staff.
Note: This position is required to report to and work from the physical work location (49 Place D'Armes, Kingston).
About the job
As an Administrative Assistant, you will:
- organize and log incoming and outgoing mail
- respond to inquiries from staff and the public
- prepare a variety of material including routine correspondence, reports, spreadsheets, minutes and presentations
- coordinate travel and meeting arrangements
- provide financial administrative support by processing invoices and expense claims
- prepare human resources documents, and arrange employee WIN accounts
- maintain files, documents and manuals, and archive records
- participate in projects related to the development and implementation of administrative processes and systems
- manage the Outlook calendar of management
What you bring to the team
Administrative & Business Support Knowledge
- You have knowledge/skills with administrative systems, procedures, and processes to provide support services and participate in projects related to the development/implementation of office administration systems and processes.
- You have demonstrated knowledge and ability to prepare and process financial and human resources information/documents, purchasing requisitions, invoices/expense claims.
- You have the ability to apply knowledge of administrative methods and office protocols to provide support to the management and staff.
Organization, Reasoning, Problem Solving and Analytical Skills
- You can determine work priorities and respond to multiple work demands.
- You can provide general information, and refer requests appropriately.
- You have arithmetic skills and attention to detail to check and verify information, and provide administrative financial support.
Communication, Customer Service and Interpersonal Skills
- You can act with tact and diplomacy when responding to inquiries.
- You can prepare standard correspondence and manage work in a team environment.
- You understand customer service principles, methods and practices.
Computer Skills
- You can use word processing, database, spreadsheet, presentation and organizational chart applications.
- You are familiar with administrative, financial and human resources information systems.
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
Additional information:
Apply by:
Thursday, September 4, 2025 11:59 pm EDT
Position details:
- 1 English Temporary, duration up to 12 months, 49 Place D'Armes, Kingston, East Region
Compensation group:
Ontario Public Service Employees Union
Work hours:
Schedule 3.7
Category:
Administrative and Support Services
Posted on:
Wednesday, August 20, 2025
Note:
- T-HL-233513/25
How to apply:
-
You must apply online.
-
Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
-
Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
-
Read the job description to make sure you understand this job.
-
OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
-
If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.
Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.
Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.
Strengthening Ontario, together
Administrative Assistant
About the role
Apply By: Thursday, September 4, 2025 11:59 pm EDT
Administrative Assistant
Job ID:
233513
Posting status:
Open
Organization:
Ministry of Health
Division:
Health Programs and Delivery Division
City:
Kingston
Position(s) language:
English
Job term:
1 Temporary assignments/contracts up to 12 months with possibility of extension
Job code:
08OAD - Office Administration 08
Salary:
$26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Are you a well-organized, detail oriented administrative professional who enjoys working in a team environment?
If so, the Health Insurance Branch of the Ministry of Health is seeking an individual to deliver administrative services to support the branch/office management and staff.
Note: This position is required to report to and work from the physical work location (49 Place D'Armes, Kingston).
About the job
As an Administrative Assistant, you will:
- organize and log incoming and outgoing mail
- respond to inquiries from staff and the public
- prepare a variety of material including routine correspondence, reports, spreadsheets, minutes and presentations
- coordinate travel and meeting arrangements
- provide financial administrative support by processing invoices and expense claims
- prepare human resources documents, and arrange employee WIN accounts
- maintain files, documents and manuals, and archive records
- participate in projects related to the development and implementation of administrative processes and systems
- manage the Outlook calendar of management
What you bring to the team
Administrative & Business Support Knowledge
- You have knowledge/skills with administrative systems, procedures, and processes to provide support services and participate in projects related to the development/implementation of office administration systems and processes.
- You have demonstrated knowledge and ability to prepare and process financial and human resources information/documents, purchasing requisitions, invoices/expense claims.
- You have the ability to apply knowledge of administrative methods and office protocols to provide support to the management and staff.
Organization, Reasoning, Problem Solving and Analytical Skills
- You can determine work priorities and respond to multiple work demands.
- You can provide general information, and refer requests appropriately.
- You have arithmetic skills and attention to detail to check and verify information, and provide administrative financial support.
Communication, Customer Service and Interpersonal Skills
- You can act with tact and diplomacy when responding to inquiries.
- You can prepare standard correspondence and manage work in a team environment.
- You understand customer service principles, methods and practices.
Computer Skills
- You can use word processing, database, spreadsheet, presentation and organizational chart applications.
- You are familiar with administrative, financial and human resources information systems.
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
Additional information:
Apply by:
Thursday, September 4, 2025 11:59 pm EDT
Position details:
- 1 English Temporary, duration up to 12 months, 49 Place D'Armes, Kingston, East Region
Compensation group:
Ontario Public Service Employees Union
Work hours:
Schedule 3.7
Category:
Administrative and Support Services
Posted on:
Wednesday, August 20, 2025
Note:
- T-HL-233513/25
How to apply:
-
You must apply online.
-
Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
-
Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
-
Read the job description to make sure you understand this job.
-
OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
-
If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.
Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.
Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.
Strengthening Ontario, together