Administrative Assistant
Top Benefits
About the role
Position Information
Position Title
Administrative Assistant
Research Project
Department/Unit
Science - Dean's Office
Location
Halifax, Nova Scotia, Canada
Posting Number
S073-26
Employee Group
NSGEU Local 77
Position Type
Term
Duration of Contract (if applicable)
Thirteen (13) months
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$26.73 - $33.84 per hour ($45,176 - $57,183 per annum, 32.5 hours per week)
Classification
C5
Provisional Statement
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
Dalhousie University’s Faculty of Science is a research-intensive faculty that thrives on inclusive research excellence, strategic partnerships, and stakeholder engagement. Reporting to the Executive Administrator, the Administrative Assistant will perform administrative, secretarial, and client reception for the Faculty of Science.
Key Responsibilities
-
Act as the department’s first point of contact. Respond to a variety of inquiries from faculty, staff, registered and prospective students, etc.
-
Check online system daily (e.g. for waivers from students, etc.). Follow up with professor or instructor of the class for participation/non-participation. Handle calendar for student appointments.
-
Provide general administrative support to the Dean’s Office. This includes recruitment and financial documentation support; reception and administrative back-up support; and coordinating with IT Department for Dean’s Office technology needs and support.
-
Maintain a good working knowledge of policies and procedures within the department in order to receive and assist visitors.
-
Monitor, respond and redirect departmental e-mails, answer phones and handle incoming mail.
-
Handle a variety of related support duties in the Dean’s Office, including submitting work order requests, managing the departmental key inventory, assisting with data entry tasks, organizing meetings, room bookings, and kitchen inventory.
Note
Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
-
Business/Administrative Professional program with approximately three years’ related work experience (or equivalent combination of training and experience).
-
Proficiency in MS Office, especially Excel.
-
Excellent written and verbal communication skills.
-
Demonstrated strong interpersonal and organizational skills.
-
Strong initiative and strong judgment as well as time management, analytical and problem-solving skills.
Assets
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’scorecompetencies, in particular:
– Self-Awareness & Professionalism
-
Respect & Inclusion
-
Adaptability
-
Communication
-
Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visitwww.dal.ca/hiringfordiversity
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewedhere.
Posting Detail Information
Number of Vacancies
One (1)
Open Date
03/27/2026
Close Date
04/03/2026
Open Until Filled
No
Special Instructions to Applicant
Quick Link for Direct Access to Posting
Not the right fit? Search for Administrative Assistant jobs in Halifax, NS
About Dalhousie University
One of Canada's leading universities, Dalhousie University is widely recognized for outstanding academic quality and teaching, and a broad range of educational and research opportunities.
Located in Halifax and Truro, Nova Scotia, Dalhousie attracts students from around the world. Since 1818, we've been inspiring students, faculty, staff, and graduates to make significant contributions to our region, Canada, and the world.
Similar jobs you might like
Administrative Assistant
Top Benefits
About the role
Position Information
Position Title
Administrative Assistant
Research Project
Department/Unit
Science - Dean's Office
Location
Halifax, Nova Scotia, Canada
Posting Number
S073-26
Employee Group
NSGEU Local 77
Position Type
Term
Duration of Contract (if applicable)
Thirteen (13) months
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$26.73 - $33.84 per hour ($45,176 - $57,183 per annum, 32.5 hours per week)
Classification
C5
Provisional Statement
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
Dalhousie University’s Faculty of Science is a research-intensive faculty that thrives on inclusive research excellence, strategic partnerships, and stakeholder engagement. Reporting to the Executive Administrator, the Administrative Assistant will perform administrative, secretarial, and client reception for the Faculty of Science.
Key Responsibilities
-
Act as the department’s first point of contact. Respond to a variety of inquiries from faculty, staff, registered and prospective students, etc.
-
Check online system daily (e.g. for waivers from students, etc.). Follow up with professor or instructor of the class for participation/non-participation. Handle calendar for student appointments.
-
Provide general administrative support to the Dean’s Office. This includes recruitment and financial documentation support; reception and administrative back-up support; and coordinating with IT Department for Dean’s Office technology needs and support.
-
Maintain a good working knowledge of policies and procedures within the department in order to receive and assist visitors.
-
Monitor, respond and redirect departmental e-mails, answer phones and handle incoming mail.
-
Handle a variety of related support duties in the Dean’s Office, including submitting work order requests, managing the departmental key inventory, assisting with data entry tasks, organizing meetings, room bookings, and kitchen inventory.
Note
Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
-
Business/Administrative Professional program with approximately three years’ related work experience (or equivalent combination of training and experience).
-
Proficiency in MS Office, especially Excel.
-
Excellent written and verbal communication skills.
-
Demonstrated strong interpersonal and organizational skills.
-
Strong initiative and strong judgment as well as time management, analytical and problem-solving skills.
Assets
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’scorecompetencies, in particular:
– Self-Awareness & Professionalism
-
Respect & Inclusion
-
Adaptability
-
Communication
-
Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visitwww.dal.ca/hiringfordiversity
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewedhere.
Posting Detail Information
Number of Vacancies
One (1)
Open Date
03/27/2026
Close Date
04/03/2026
Open Until Filled
No
Special Instructions to Applicant
Quick Link for Direct Access to Posting
Not the right fit? Search for Administrative Assistant jobs in Halifax, NS
About Dalhousie University
One of Canada's leading universities, Dalhousie University is widely recognized for outstanding academic quality and teaching, and a broad range of educational and research opportunities.
Located in Halifax and Truro, Nova Scotia, Dalhousie attracts students from around the world. Since 1818, we've been inspiring students, faculty, staff, and graduates to make significant contributions to our region, Canada, and the world.