About Easter Seals Alberta

At Easter Seals Alberta, we are dedicated to fostering inclusion, independence, and wellbeing for individuals with disabilities and medical conditions. As a provincial non-profit organization, our mission is to ensure that Albertans have access to the resources and support they need to live full and independent lives. We are proud to champion a vision that inspires potential, builds community, and enriches lives.

Position Summary

The People & Culture Advisor is a critical member of the Leadership team, responsible for leading HR strategy and operations across the organization. This role oversees the full employee lifecycle, HR compliance, workforce planning, and payroll administration for approximately 35 salaried, hourly, and seasonal employees—including those working in healthcare and residential care settings.

You’ll provide hands-on support across departments, ensuring a high standard of employee experience, while building HR capacity aligned with our organizational values. The role also requires a strong understanding of employment standards, healthcare HR requirements, and payroll best practices.

Key Responsibilities

Human Resources & People Operations

• Lead full-cycle recruitment: draft and update job descriptions, post job ads, screen candidates, conduct interviews, perform reference and background checks, and support onboarding.
• Manage international recruitment and immigration processes including LMIA exemption and work permit coordination.
• Draft and issue employment contracts, offer letters, extensions, and promotion documentation.
• Coordinate employee onboarding and offboarding processes, ensuring smooth transitions and compliance with policies.
• Maintain accurate and confidential employee records, including digital HRIS systems and physical files.
• Support managers in conducting progressive discipline, coaching conversations, and performance improvement plans.
• Advise on employment law compliance, health and safety standards (including in healthcare and residential settings), and workplace investigations.
• Lead annual performance review process and support ongoing feedback and development plans.
• Develop and maintain HR policies, procedures, employee handbook, and health & safety protocols.
• Consult with senior leadership on workforce planning, organizational structure, and budgeting.
• Facilitate employee engagement initiatives including wellness programs, DEI efforts, and recognition strategies.
• Serve as the primary point of contact for employee relations, HR inquiries, accommodations, and conflict resolution.
• Provide HR reporting and metrics for grant applications, audits, and leadership decision-making.

Healthcare HR Support

• Oversee credential tracking, license renewals, and continuing education documentation for healthcare staff.
• Ensure AHS compliance for staff working in residential homes or healthcare-aligned roles (e.g., RNs, LPNs, HCAs).
• Coordinate immunization tracking, health screening documentation, and training requirements specific to healthcare roles.
• Support scheduling and workforce planning for care staff with on-call or rotating shifts.
• Assist in audits and accreditation processes (e.g., CARF, AHS).

Payroll & Benefits Administration

• Process accurate and timely payroll for salaried, hourly, international, and seasonal staff using Payworks.
• Administer semi-monthly and bi-weekly payroll cycles including shift differentials, retroactive pay, vacation payouts, and statutory holiday calculations.
• Ensure compliance with federal and provincial tax laws, Employment Standards, and CRA regulations.
• Prepare and issue ROEs, T4s, and year-end summaries; reconcile payroll records and journal entries for Finance.
• Administer benefits programs including extended health, dental, RRSP matching, and life insurance.
• Liaise with benefit providers and employees for enrollments, changes, terminations, and claims support.
• Manage WCB reporting, injury claims, and return-to-work documentation.
• Track vacation, sick leave, flex time, and other leaves in accordance with policy.
• Support budget forecasting and payroll cost allocations for grants and projects.

Qualifications & Skills

• 3–6 years of experience in a progressive HR role, ideally in both strategic and operational functions.
• 2–4 years of full-cycle payroll experience, preferably with Payworks and multiple employment types (e.g., hourly, salaried, shift-based, seasonal).
• CPHR designation or working toward it.
• Experience in healthcare HR, care home staffing, or unionized environments considered a strong asset.
• Post-secondary education in Human Resources, Business Administration, or a related field.
• Advanced Microsoft Office skills (Excel, Outlook, Word); experience with HRIS or payroll systems.
• Exceptional interpersonal, written, and verbal communication skills.
• Strong decision-making skills, emotional intelligence, and conflict resolution abilities.
• High level of confidentiality, accuracy, and attention to detail.
• Proven ability to work independently and collaboratively in a fast-paced environment.
• Familiarity with Alberta Employment Standards Code, Human Rights Act, FOIP, and occupational health and safety regulations.

Why Join Us?

• Meaningful work that directly impacts the lives of Albertans living with disabilities.
• Flexible hybrid work environment with supportive leadership.
• Generous vacation, RRSP matching, and comprehensive benefits package.
• Opportunity to shape HR strategy in a purpose-driven organization.

Application Deadline: Please submit all applications by September 1st, 2025 for consideration.