Apply By: Tuesday, November 4, 2025 11:59 pm EST

Senior Medical Clerk

Job ID:

234789

Posting status:

Open

Organization:

Ministry of the Solicitor General

Division:

Central East Correctional Centre

City:

Lindsay

Position(s) language:

English

Job term:

1 Temporary up to 6 months with possible extension

Job code:

C09OAD - Office Administration 09 (COR)

Salary:

$28.14 - $32.82 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Are you looking for an opportunity to work as part of a multi-disciplinary team and showcase your knowledge of medical terminology and health records management? Consider this position as Senior Medical Clerk where you will enjoy the variety and diversity of this role in providing clerical, administrative and secretarial services to the Health Care Manager and Health Care Unit.

About the job

In this role, you will:

• Ensure the accuracy and maintenance of health care records
• Prepare records and information for patient transfer or discharge
• Perform medical secretary services for the health care team including transcribing and processing physician orders
• Arrange medical appointments for patients
• Prepare laboratory and radiology requisitions
• Maintain a bring forward system
• Provide clerical/administrative support to the team by distributing mail, arranging/attending meetings to provide minutes
• Prepare unit expense claims and purchasing documents
• Maintain inventory control of supplies
• Perform word processing services and develop spreadsheets and provide transcription services
• Provide reception services to the unit
• Gather and compile statistical data, and information for the health care team
• Provide information to public health and health care practitioners within the circle of care
• Provide technical training and guide the health care record process

What you bring to the team

Mandatory requirements

• You have successfully completed an approved Ward Clerk program or equivalent Medical Secretary Program with experience in a health care agency

Knowledge:

• You have knowledge of anatomy, medical terminology and health records procedures to process physician orders and accurately prepare clinical records, notes and correspondence
• You have knowledge and understanding of relevant legislation, regulations and statues such as the Freedom of Information and Protection of Privacy Act, Mental Health Act and Health Care Consent to ensure compliance when preparing forms and releasing information
• You have the ability to acquire knowledge of ministry, hospital and program clinic and administrative policies and procedures
• You have knowledge of transcription services to record and type minutes, distribute copies and monitor/log release of information
• You have knowledge of arithmetic to prepare expense claims and maintain unit financial records
• You have knowledge of office administrative procedures, policies and practices to provide support services such as maintaining filing systems, updating policy/procedure, medical directive binders, process notes and file health records

Communication and Interpersonal Skills:

• You have excellent interpersonal skills to interact tactfully within a team environment
• You have strong oral and written communication skills to provide health care information to health care staff, train/supervise subordinate staff and prepare correspondence

Analytical and Reasoning Skills:

• You have strong judgment, discretion and tact to resolve complaints and ensure efficient operation of medical records staff
• You have analytical and reasoning skills in order to ensure accuracy of patient admissions and discharge documents
• You possess excellent problem solving skills to identify and resolve discrepancies relating to inmate health care records, processing of physician orders and arranging medical appointments
• You have strong data collection skills and compiling statistical data and information for the health care team

Computer Skills:

• You have proficiency in typing and operating word processing software and office equipment
• You have proficiency developing and revising spreadsheets to prepare statistical reports and maintain database filing systems

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

Additional information:

Apply by:

Tuesday, November 4, 2025 11:59 pm EST

Position details:

• 1 English Temporary, duration up to 6 months, 541 Highway 36, Lindsay, East Region, Criminal Record and Judicial Matters Check, Local Police Databases Search, PIP/NICHE/RMS

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3-7

Category:

Administrative and Support Services

Posted on:

Tuesday, October 21, 2025

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• T-CL-234789/25

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together