The Opportunity

Reporting to the Manager of Contracts and Procurement, the Strategic Sourcing Coordinator supports the delivery of a comprehensive integrated supply chain service for the IWK Health Centre (IWK) ensuring an alignment between strategic and operational planning and excellence in client relations. This role is responsible to organize and synchronize the activities of various procurement functions within IWK. The Strategic Sourcing Coordinator will develop strategies to resolve issues in a timely manner while dealing with a variety of enquiries from department stakeholders. This position will be dealing with multi-site, multi-disciplinary, provincially or regionally focused procurement protocols and effectively manage multiple overlapping short and long-term priorities, without losing sight of day to day operational needs.

This role is responsible for procurement contracts oversight from creation to amendments as applicable, for both clinical and non-clinical commodities. The Strategic Sourcing Coordinator will facilitate the public tendering process as the Procurement Lead with the Internal Services Department (ISD), Province of Nova Scotia and the internal stakeholders. The Strategic Sourcing Coordinator is also responsible for providing procurement quality control, reviewing and auditing of contract files. Specific Accountabilities include but are not limited to:

• Preparing and executing complex types of bid documents, including Supply Arrangements (SAs), Requests for Standing Offers (RFSOs) and Requests for Proposals (RFPs).

• Responsible for coordination of all Capital Equipment purchases for the Health Centre

• Leading multiple strategic sourcing initiatives across the IWK, driving cost savings and process efficiencies

• Negotiating contracts in conjunction with internal and external clients and vendors

Hours of Work

75 hours biweekly, Monday – Friday

Your Qualifications

• Undergraduate degree in a related field is required (Bachelor’s Degree in Commerce or Business preferred). A combination of equivalent education and experience may be considered.

• Minimum three (3) years' experience clinical procurement or five (5) years of procurement experience is required

• Experience with procurement process is required

• Demonstrated experience working with the SAP system or other equivalent ERP systems.

• Working knowledge of Microsoft Office, specifically Excel (testing may be conducted on candidates)

• Demonstrates current knowledge of relevant trade agreements and policies that are defined under the Nova Scotia government procurement guidelines (testing may be conducted on candidates)

• Experience in procuring clinical commodities is an asset

• Experience in procuring commodities for large scale projects is an asset

• Recognized Professional Supply Chain Designation (CPP/SCMP or P.Log), Project management professional (PMP) certification and LEAN certification is an asset

• Change management certification is an asset

• Experience working in healthcare environments an asset

• Contract management is an asset

• Demonstrated ability to meet deadlines and achieve results

• Strong management, problem identification and resolution skills

• Possesses excellent communication and interpersonal skills

• Ability to manage multiple priorities and strict deadlines

• The ability to negotiate with vendors and other significant parties is required

• Proven team player with excellent communication and interpersonal skills is required

• Demonstrated ability to respectfully work with a variety of inter-professional team members required

• High degree of initiative, diligence, attention to detail, and self-discipline/focus

• Commitment to continual learning and willing to share knowledge and support the development of co-workers

• Demonstrated commitment to Family Centred Care is required

• Excellent in planning, multi-tasking, organizational and prioritization skills is required

• Communicates effectively, builds effective relationships, promotes cross-functional teams, seeks win/win outcomes

• Competencies in other languages an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

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