##Special Events & Program Coordinator

**POSITION:Special Events & Program CoordinatorTERM:Full- Time – Permanent, CUPE 118DEPARTMENT:Recreation / Community ServicesWORK LOCATION:**Ucluelet Community Centre (On-Site)**HOURS OF WORK:Thursday - Monday, 8:30 AM to 5:00 PM,(Evenings and/ or alternate *days as required for special events)*RATE OF PAY:$36.99 per hour,less 10% during probationary period, plus benefitsPOSTING DATE:March 18, 2026CLOSING DATE:April 5, 2026POSITION START DATE:**Immediately

JOB SUMMARY Reporting to the Director of Community Services, the Special Events & Program Coordinator is primarily responsible for coordinating and delivering community special events while also supporting the development and implementation of community programming. Working collaboratively with Recreation staff and other partners, the position assists with the planning, organization, and execution of community events and provides operational support in the delivery of a range of community programs and initiatives for the District of Ucluelet.

Principal Responsibilities:

• Coordinates, plans, and facilitates community special events in collaboration with Recreation staff and relevant partners.

• Coordinates vendors, performers, contractors, volunteers, and other service providers associated with special events.

• Develops and implements event plans, schedules, and itineraries to support effective event delivery.

• Promotes community awareness, interest, and participation in special events and community programming through a variety of communication channels, including print and social media.

• Conducts research and contributes to the development of new event concepts, projects, and community initiatives.

• Identifies and pursues sponsorship and partnership opportunities to support events and programming.

• Liaises with community organizations, partners, volunteers, contractors, and seasonal staff to support event development and delivery.

• Supports the promotion and marketing of community special events, including assisting with event and program information for promotional materials.

• Collaborates with Recreation staff to support program planning, scheduling, promotion, workshops, and courses that respond to community needs.

• Develops and maintains community partnerships with organizations and stakeholders to support the success of events and related initiatives.

• Responds to public inquiries related to special events, community programs, and facility use.

• Assists, as required, with administrative duties including facility bookings, program registration, payment processing, and preparation of cash receipt entries for deposit.

• Assists with maintaining inventories of event related and program equipment and supplies.

• Supports the preparation of reports, grant submissions, and related documentation as required.

• Performs other related duties as required.

Required Knowledge, Skills, and Abilities

• Administrative and practical skills in the planning and organizing of community recreation, instructional programs, and special events

• Knowledge of general office practices, methods and procedures.

• Excellent customer service skills and ability to deal with the public in a courteous and tactful manner.

• Strong interpersonal skills and proven ability to establish partnerships and maintain effective working relationship with community members, clients, agencies and department personnel and District staff and officials.

• Ability to work with other members of staff and to share professional skills in planning, organizing and conducting special events/programs

• Excellent proficiency of MS Office software package and familiarity with graphic design platforms

• Ability to organize and prioritize the work.

• Skill in written and oral communication

• Skill in providing flexibility, creativity, and innovation in solving problems, and developing new ideas.

• Ability to work well in a team environment, as well as the ability to work independently with minimal supervision.

• Ability to exercise good judgement in day-to-day operations, as well as in emergency scenarios.

Education, Work Experience, Required Qualifications:

• Post Secondary Degree or Diploma in a related field.

• Minimum two (2) years’ experience in special events and/or recreation.

• Minimum two (2) years’ experience and knowledge in customer service and office procedure. -A combination of education and experience may be considered.

• Must be capable of performing the physical setup requirements associated with the role.

• Valid B.C. Driver’s License without restrictions.

• Subject to a clear criminal record check.

Working Conditions:

• Evening/ alternate workday attendance at events and meetings as required.

• Office environment with computer use.

• Sitting for long periods of time.

• Minimal travel between recreational facilities within the District of Ucluelet.

• Lifting/ bending/ pushing/ carrying items for engagement event set up.

How To Apply: Applicants meeting the above qualifications may apply by sending a cover letter & resume in one (1) PDF document, including three (3) relevant references.

**To:**Samantha McCullough, Manager of Human Resources & Communications
**Email:**careers@ucluelet.ca. Office: 200 Main Street, Ucluelet BC
**Mail:**District of Ucluelet, Box 999, Ucluelet, BC V0R 3A0

**Only applications received before the position close date will be considered.**The District of Ucluelet wishes to express our appreciation to all applicants for their interest and effort in applying for the position and advise that only those selected for an interview will be contacted. Thank you.

Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience : 2 years to less than 3 years