Budget and Financial Planning Coordinator

The Town of Tillsonburg is looking for a Budget and Financial Planning Coordinator who would assist in the operations of the Finance Department in support of its statutory, operational and advisory functions. Collaborate with Finance staff in supporting all departments with long range planning, capital planning, asset management integration and financial sustainability. Supports the Director in meeting departmental and organizational objectives. Assumes responsibilities of other team members in their absence.

This is a permanent full-time position with an excellent benefits package including immediate group benefits coverage, OMERS defined pension plan and free Employee Health Club Membership at the Tillsonburg Community Centre.

Department: Finance
Division: Budget and Financial Planning
Reports To: Director of Finance/Treasurer
Hourly rate: $41.88 - $48.99/hour
Weekly hours: 40
Vacancy: 1

Criminal Record Check is required for this position.
Interested candidates please apply prior to the end of a business day on Monday, September 8, 2025.

Responsibilities

• Responsible for the preparation of the Operating Budget in conjunction with other Finance staff, HR, Managers and Directors.
• Collaborates with the Asset Management Coordinator and all Asset Managers on integrating asset management data into the development of the 10-year Capital Budget.
• Administers the CityWide Budgeting system and CityWide Capital Planning & Analysis software in collaboration with Finance and other staff, to prepare the budget through its development phases through to presenting to Council.
• Collaborates with HR, Finance and other departments to develop multi-year salary budgets and forecasts.
• Collaborates with Development Commissioner, Manager of Strategic Initiatives and other staff to develop comprehensive budgets, accounting for population growth, economic shifts, emerging trends, and aligning capital expenditures with organizational priorities.
• Develops forecasting models to provide timely and accurate financial projections, and assess the financial viability of projects.
• Implements data visualization tools to enhance the accessibility and comprehensibility of financial reports.
• Identify key performance indicators, provide context to financial performance, and provide actionable insights for informed decision-making.
• Develop and implement effective treasury management strategies to optimize cash flow and liquidity.
• Evaluate investment opportunities to maximize returns while mitigating risk, aligning investment decisions with the organization's financial goals.
• Collaborate with teams to streamline financial processes, increase efficiency, and implement best practices.
• Identify opportunities for automation to reduce manual workload and improve accuracy.
• Attend budget Council meetings and other Council meetings as required.
• Partners with other Finance staff to ensure collaboration across all finance functions
• Prepares and analyses short and long-term cash flow projections, to recommend transfers between Town bank accounts and approved investment/borrowing instruments for capital projects.
• Reviews monthly capital financing needs with Managers and Directors highlighting budget variances.
• Coordinates with Manager of Accounting on forecasting debt requirements.
• Assists the Director with the preparation of quarterly variance reports to Council.
• Liaises with Corporate Analysts and Manager of Accounting to support the research and advising of grant opportunities and tracking awarded funding and associated reporting deadlines.
• Attend departmental meetings as required in assisting with development of departmental budgets and long-range forecasts.
• Assist with Development Charges Study updates, as required.
• Provides financial advice, analysis and support to Departments and Divisions within the organization as required.
• Assists with related financial policies and procedures for the Budgeting and Financial Planning Division.
• Discusses work requirements, plans and priorities with the Director. Discusses special projects and non-routine events that need to be dealt with promptly.
• Provide training including the creation of manuals, as required, to Town staff on the use of the budget and related systems.
• Back-up support for other Finance functions as deemed necessary
• Maintains skills at a high level with training and development through courses, workshops and selected reading.
• Adheres to all policies and procedures for the Town.
• Aware of safe work practices relating to job responsibilities and have basic understanding of the Occupational Health & Safety Act as it relates to the work environment.
• Performs other duties as required by changes to business processes or legislation and other duties as assigned.

Qualifications

• 4-year University degree in Commerce or Business Administration
• Professional Accounting Designation (CPA) would be an asset
• Minimum three (3) years finance and accounting experience at the practical level in the municipal or not-for-profit sectors, including fund and project accounting
• Experience working effectively with teams outside own direct reporting structure
• Experience with internal and external audits
• Experience managing budget systems interfacing with ERP systems and asset management systems
• Experience with long range planning, integrating strategic plans, asset management plans and multi-year capital plans.
• Advanced knowledge of the Microsoft Office suite, with advanced proficiency with Microsoft Excel re Pivot Tables, VLookup, conditional logic, etc.
• Strong communication and time management skills.
• Strong organizational and problem-solving skills; able to manage priorities and workflow and be self-motivated.
• Demonstrated ability to establish effective working relationships and collaborative work approaches with co-workers, senior management and outside partners.
• Excellent internal and external customer service skills.
• Experience demonstrating tact and discretion in handling matters of a confidential or sensitive nature and maintaining confidentiality.

About the recruitment process

All new Town of Tillsonburg employees are required to complete a police record check.

The Town will accommodate any individual needs you have throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. Please contact us if you require any accommodations.

The Town of Tillsonburg is an equal opportunity employer and all information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of job selection.

We thank all those who apply for positions, but only applicants invited for an interview will be contacted.

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