Job Description:

About the Role

Reporting to the Manager, Payables & Expense Management, this position is responsible for accurately and efficiently processing various types of accounts payable financial transactions through the university’s ERP payment system following University policies and procedures. This ensures the proper payment type is used for each vendor in order to maximize cash flow, rebates and discounts and to avoid late payment/interest charges and other payment associated costs. This position is responsible for ensuring the timely entry of inventory invoices from internal departments using various systems such as Netsuite. The position is responsible for vendor/client maintenance within the University’s ERP system and vendor hub (portal) ensuring internal controls are in place for onboarding new vendors and changing existing data in the system including private and confidential information such as banking details. The position is also responsible for responding to vendor inquiries, communicating with and informing internal University clients to facilitate the payment of all non-payroll university expenditure payments. This position is a resource for JV entry and uploads.

This is a full-time permanent position working 35 hours per week.

Responsibilities

• Review all new vendor records in the vendor hub for completion accuracy including verification of vendor legitimacy and ensuring the vendor is not currently in the ERP system

• Make manual changes to existing vendor records as new information is received, processing within MRU’s data standards following the internal control framework

• Review, analyze and audit invoices, payment requisitions and other payment requests with supporting documentation from internal departments or vendors/clients with an understanding of CRA regulations regarding GST and non-resident withholding.

• Utilize a thorough knowledge of the related and approved University policies and procedures to ensure audit/control requirements are met

• Reviews and approve inventory invoices in Netsuite for uploading to the Banner ERP system

• Review documentation relating to payments against purchase orders to ensure goods/services received are as ordered; work closely with Purchasing, Receiving, and/or the ordering department to facilitate PO payments where discrepancies exist

• Approve inventory invoice uploads from the department inventory system to Banner

• Enter approved journal entry data into Banner

• Communicate with employees, students, contractors, and vendors to ensure an understanding of the requirements for timely payment of university obligations on a daily basis

• Participate actively to ensure all work is completed, sharing/assisting workloads as necessary, and discussing and sharing ideas on unusual or difficult situations to ensure the overall smooth operation of the department

Qualifications

• Two year diploma from a University or equivalent

• 2 - 3 years of experience in an Accounts Payable setting is critical

• Strong attention to detail, respect for confidentiality and business process understanding

• Strong communication skills

• Familiarity with systems such as Banner, Netsuite, FAST is considered an asset

Closing Date: May 7, 2026

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 1234, CV.pdf).