Heart Medicine Collective Research Coordinator
Top Benefits
About the role
Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Research and Facilitation, Level A
Job Title
Heart Medicine Collective Research Coordinator
Department
Research Support | Martens Academic Group | Applied Biology Program | Faculty of Land and Food Systems
Compensation Range
$5,365.42 - $7,709.92 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
August 21, 2025
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
September 14, 2026
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
Working in a dynamic and high-energy environment, the Heart Medicine Collective Research Coordinator will assist and support transdisciplinary research on Indigenous food systems with Indigenous peoples and communities across Turtle Island. The Coordinator, based at Dr. Tabitha Robin’s research lab, Heart Medicine Collective, will support Dr. Robin’s team examining the influence of Indigenous food sovereignty on health, healing, well-being, and governance and sovereignty. These projects work directly with Indigenous peoples and communities to support Indigenous resurgence and sovereignty.
The ideal candidate has higher education research management experience with a focus on Indigenous food systems. The ideal candidate is highly skilled in research facilitation, implementation, and evaluation as well as in organizational, data and financial management in a complex, multifaceted environment.
Organizational Status
Reports to and works closely with the Principal Investigator, Dr. Tabitha Robin. Collaborates with co-leads from project partners and other UBC units related to joint programming initiatives. Coordinates on- and off-site research activities with Heart Medicine Collective as well as external stakeholders to achieve project objectives. Supervises up to 2 Work Learn students per year.
Work Performed
Research Project Coordination
- Develops governance documents on Heart Medicine Collective governance, data sovereignty, and stewardship.
- Oversees research project budgets and project funding in collaboration with Dr. Robin and the Finance Coordinator.
- Participates in the development and review of Research Protocols including but not limited to: ethics applications, workshop guides and interview protocols, field activities including participant recruitment
- Conduct data analysis and develops training for NVivo
- Manage and oversee grant applications and requirements, including literature reviews, editing, and maintaining submission documents
- Makes recommendations to community coordinators and PIs/project teams, on the development of the strategic process of researching, developing, implementing a form of communication and repository
- Oversee the coordination of regular team and partner and collaborator communications and meetings
- Supports, in collaboration with PI and stakeholders, knowledge mobilization with regional, and local communities through outreach events, peer-reviewed publications, and other project materials and activities.
- Oversees the work of part-time students in the securing, organizing, storing and sharing of research data including literature reviews.
- Perform other duties as required.
Consequence of Error/Judgement
Failure to meet these objectives could affect the reputation of Heart Medicine Collective and its future ability to attract funding, researchers, and students to contribute to the Collective’s academic/research portfolio, jeopardizing the viability of the Collective’s core operations.
Supervision Received
Works under the direction of Dr. Tabitha Robin. Exercises a high level of independent decision making. Keeps the PI informed and up-to-date on issues through regular meetings and collaborates closely the Project Steering Committee.
Supervision Given
Supervises up to 2 seasonal student employees per year.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience.
-
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
-
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
- Graduate degree (MSc or PhD) is preferred, in a relevant discipline or mix of disciplines (Indigenous studies, education, agriculture, environmental sciences, ecology, food system science, geography, etc.).
- Proven research expertise: literature reviews, protocol development, field research design, quantitative and qualitative data analysis, familiarity with publication procedure, research fund management and budgeting.
- Familiarity with the current social, ecological, and economic issues affecting Indigenous food systems both locally and globally.
- Demonstrated experience and success in researching, writing and managing research grants.
- Demonstrated knowledge of UBC’s organizational structures, relationships, policies, and protocols is an asset.
- Excellent organizational skills: able to work quickly, efficiently, and calmly to identify and prioritize multiple tasks with minimal supervision in a dynamic and fast paced environment.
- Strong written and oral English communication skills; strong interpersonal, conflict resolution, negotiating skills: able to communicate with diplomacy and tact to a multi-cultural audience;
- Proven collaborative leadership and vision with a strong track record for developing positive relationships with stakeholders and supporting a dynamic and creative team.
- Strong project management skills with the ability to manage, monitor, complete and evaluate multi-year projects within allocated time and resources; ability to identify, obtain and effectively manage organizational resources (e.g. people, materials, assets, budgets).
- Sound financial management in grant-funded enterprises, including financial tracking and reporting.
- Intermediate computer skills required (e.g. MS Office and online applications). Knowledge of data programming tools (e.g. R, Python and QGIS) at an intermediate level is preferred. Comfortable with learning new software and interested in developing data management skills.
Heart Medicine Collective Research Coordinator
Top Benefits
About the role
Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Research and Facilitation, Level A
Job Title
Heart Medicine Collective Research Coordinator
Department
Research Support | Martens Academic Group | Applied Biology Program | Faculty of Land and Food Systems
Compensation Range
$5,365.42 - $7,709.92 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
August 21, 2025
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
September 14, 2026
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
Working in a dynamic and high-energy environment, the Heart Medicine Collective Research Coordinator will assist and support transdisciplinary research on Indigenous food systems with Indigenous peoples and communities across Turtle Island. The Coordinator, based at Dr. Tabitha Robin’s research lab, Heart Medicine Collective, will support Dr. Robin’s team examining the influence of Indigenous food sovereignty on health, healing, well-being, and governance and sovereignty. These projects work directly with Indigenous peoples and communities to support Indigenous resurgence and sovereignty.
The ideal candidate has higher education research management experience with a focus on Indigenous food systems. The ideal candidate is highly skilled in research facilitation, implementation, and evaluation as well as in organizational, data and financial management in a complex, multifaceted environment.
Organizational Status
Reports to and works closely with the Principal Investigator, Dr. Tabitha Robin. Collaborates with co-leads from project partners and other UBC units related to joint programming initiatives. Coordinates on- and off-site research activities with Heart Medicine Collective as well as external stakeholders to achieve project objectives. Supervises up to 2 Work Learn students per year.
Work Performed
Research Project Coordination
- Develops governance documents on Heart Medicine Collective governance, data sovereignty, and stewardship.
- Oversees research project budgets and project funding in collaboration with Dr. Robin and the Finance Coordinator.
- Participates in the development and review of Research Protocols including but not limited to: ethics applications, workshop guides and interview protocols, field activities including participant recruitment
- Conduct data analysis and develops training for NVivo
- Manage and oversee grant applications and requirements, including literature reviews, editing, and maintaining submission documents
- Makes recommendations to community coordinators and PIs/project teams, on the development of the strategic process of researching, developing, implementing a form of communication and repository
- Oversee the coordination of regular team and partner and collaborator communications and meetings
- Supports, in collaboration with PI and stakeholders, knowledge mobilization with regional, and local communities through outreach events, peer-reviewed publications, and other project materials and activities.
- Oversees the work of part-time students in the securing, organizing, storing and sharing of research data including literature reviews.
- Perform other duties as required.
Consequence of Error/Judgement
Failure to meet these objectives could affect the reputation of Heart Medicine Collective and its future ability to attract funding, researchers, and students to contribute to the Collective’s academic/research portfolio, jeopardizing the viability of the Collective’s core operations.
Supervision Received
Works under the direction of Dr. Tabitha Robin. Exercises a high level of independent decision making. Keeps the PI informed and up-to-date on issues through regular meetings and collaborates closely the Project Steering Committee.
Supervision Given
Supervises up to 2 seasonal student employees per year.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience.
-
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
-
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
- Graduate degree (MSc or PhD) is preferred, in a relevant discipline or mix of disciplines (Indigenous studies, education, agriculture, environmental sciences, ecology, food system science, geography, etc.).
- Proven research expertise: literature reviews, protocol development, field research design, quantitative and qualitative data analysis, familiarity with publication procedure, research fund management and budgeting.
- Familiarity with the current social, ecological, and economic issues affecting Indigenous food systems both locally and globally.
- Demonstrated experience and success in researching, writing and managing research grants.
- Demonstrated knowledge of UBC’s organizational structures, relationships, policies, and protocols is an asset.
- Excellent organizational skills: able to work quickly, efficiently, and calmly to identify and prioritize multiple tasks with minimal supervision in a dynamic and fast paced environment.
- Strong written and oral English communication skills; strong interpersonal, conflict resolution, negotiating skills: able to communicate with diplomacy and tact to a multi-cultural audience;
- Proven collaborative leadership and vision with a strong track record for developing positive relationships with stakeholders and supporting a dynamic and creative team.
- Strong project management skills with the ability to manage, monitor, complete and evaluate multi-year projects within allocated time and resources; ability to identify, obtain and effectively manage organizational resources (e.g. people, materials, assets, budgets).
- Sound financial management in grant-funded enterprises, including financial tracking and reporting.
- Intermediate computer skills required (e.g. MS Office and online applications). Knowledge of data programming tools (e.g. R, Python and QGIS) at an intermediate level is preferred. Comfortable with learning new software and interested in developing data management skills.