About the role
SUMMARY
The Fleet Analyst & Logistics Coordinator (FALC) works as an integral member of the back-office team supporting Regional Operations Managers, BGIS ITS Technicians, and senior executives by analyzing the daily operations and maintenance activities necessary for safe, reliable, and efficient operations. Keeps all Fleet data files up to date, supports the planning, scheduling, and analysis of preventative and corrective maintenance activities. The FALC is also a supporting role who will work with the branch contacts to coordinate necessary fleet changes, repairs, GPS installations, maintenance visits, and any training. The FALC is expected to execute this work according to BGIS standard practices and is responsible to effectively maintain an up- to –date fleet list. The FALC is also responsible for supporting in the financial management of the data of the daily vehicle GPS logs, and fleet costs.
KEY DUTIES & RESPONSIBILITIES
Team Member Support
- Acts as a liaison between the Corporate Fleet team and the individual branch managers to drive efficiencies in fleet activities
- Tracks and follows up with all vehicle maintenance logs and inspection records to ensure accurate and up to date file systems
- Assist local branch support with transfer of vehicles between locations, scheduling repairs and maintenance.
- Meet with various leadership to review any trends in mismatched timecard to GPS data
- Determine and coordinate the distribution of assets based upon provided criteria
Reporting
- Completes high volume file management; ensuring files are complete, accurate, and continually updated
- Maintains weekly GPS extract to compare against the individual technician’s timesheets
- Manages cost reporting by vehicle to ensure real-time data on maintenance, lease, repair costs for the lifetime of the vehicle.
- Supports the Regional Managers in scheduling repairs & replacements to ensure the least amount of down time per technician
- Work with leadership and Corporate Fleet to forecast the purchase of replacement assets in order to maintain accurate inventory levels by location
- Collaborate with the Strategic Team to develop dashboards for accurate reporting leading in order to drive cost efficiencies.
- Other duties as assigned.
KNOWLEDGE & SKILLS
- Business Diploma or Degree, relevant work experience is an asset
- Display excellent interpersonal and communication skills, both written and verbal is essential
- Ability to pay strong attention to detail
- Ability to multitask, prioritize, stay organized, and perform in a deadline-oriented environment
- Analyze problems and have problem-solving skills
- Work independently as well as in a team-based environment
- Work in a fast-paced environment
- Display strong knowledge of relevant computer applications
- General knowledge of corporate automobile’s considered an asset
- Strong organizational, coordination and documentation skills with the ability to multi-task
- Proficient with MS Office, specifically advanced Excel skills
Licenses and/or Professional Accreditation
- Valid driver’s license
About BGIS
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totalling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.
BGIS est un leader mondial des services de gestion intégrée des installations. Plus de 600 millions de pieds carrés de portefeuilles clients répartis sur plusieurs marchés, notamment ceux des gouvernements, de l’enseignement supérieur, des services publics, des télécommunications, des services financiers, du pétrole et du gaz, des soins de santé et de l’information dans les nuages. En plus de gérer un portefeuille diversifié de bureaux, de commerces de détail, de collèges, d'hôpitaux et d'actifs industriels, BGIS est un leader mondial de la gestion de centres de données et d'autres environnements critiques.
About the role
SUMMARY
The Fleet Analyst & Logistics Coordinator (FALC) works as an integral member of the back-office team supporting Regional Operations Managers, BGIS ITS Technicians, and senior executives by analyzing the daily operations and maintenance activities necessary for safe, reliable, and efficient operations. Keeps all Fleet data files up to date, supports the planning, scheduling, and analysis of preventative and corrective maintenance activities. The FALC is also a supporting role who will work with the branch contacts to coordinate necessary fleet changes, repairs, GPS installations, maintenance visits, and any training. The FALC is expected to execute this work according to BGIS standard practices and is responsible to effectively maintain an up- to –date fleet list. The FALC is also responsible for supporting in the financial management of the data of the daily vehicle GPS logs, and fleet costs.
KEY DUTIES & RESPONSIBILITIES
Team Member Support
- Acts as a liaison between the Corporate Fleet team and the individual branch managers to drive efficiencies in fleet activities
- Tracks and follows up with all vehicle maintenance logs and inspection records to ensure accurate and up to date file systems
- Assist local branch support with transfer of vehicles between locations, scheduling repairs and maintenance.
- Meet with various leadership to review any trends in mismatched timecard to GPS data
- Determine and coordinate the distribution of assets based upon provided criteria
Reporting
- Completes high volume file management; ensuring files are complete, accurate, and continually updated
- Maintains weekly GPS extract to compare against the individual technician’s timesheets
- Manages cost reporting by vehicle to ensure real-time data on maintenance, lease, repair costs for the lifetime of the vehicle.
- Supports the Regional Managers in scheduling repairs & replacements to ensure the least amount of down time per technician
- Work with leadership and Corporate Fleet to forecast the purchase of replacement assets in order to maintain accurate inventory levels by location
- Collaborate with the Strategic Team to develop dashboards for accurate reporting leading in order to drive cost efficiencies.
- Other duties as assigned.
KNOWLEDGE & SKILLS
- Business Diploma or Degree, relevant work experience is an asset
- Display excellent interpersonal and communication skills, both written and verbal is essential
- Ability to pay strong attention to detail
- Ability to multitask, prioritize, stay organized, and perform in a deadline-oriented environment
- Analyze problems and have problem-solving skills
- Work independently as well as in a team-based environment
- Work in a fast-paced environment
- Display strong knowledge of relevant computer applications
- General knowledge of corporate automobile’s considered an asset
- Strong organizational, coordination and documentation skills with the ability to multi-task
- Proficient with MS Office, specifically advanced Excel skills
Licenses and/or Professional Accreditation
- Valid driver’s license
About BGIS
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totalling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.
BGIS est un leader mondial des services de gestion intégrée des installations. Plus de 600 millions de pieds carrés de portefeuilles clients répartis sur plusieurs marchés, notamment ceux des gouvernements, de l’enseignement supérieur, des services publics, des télécommunications, des services financiers, du pétrole et du gaz, des soins de santé et de l’information dans les nuages. En plus de gérer un portefeuille diversifié de bureaux, de commerces de détail, de collèges, d'hôpitaux et d'actifs industriels, BGIS est un leader mondial de la gestion de centres de données et d'autres environnements critiques.