executive assistant
Top Benefits
About the role
ABOUT THE OPPORTUNITY
The Executive Assistant provides high-level confidential administrative and coordination support to the Executive Director. This position plays a key role in supporting the day-to-day operations of the Executive Director?s office through scheduling, meeting coordination, communications management, document preparation, travel coordination, and follow-up on organizational priorities and deliverables. The role is responsible for preparing reports, briefing materials, correspondence, agendas, and meeting records, while maintaining organized systems, tracking action items, and ensuring efficient executive office operations.
The Executive Assistant also supports organizational initiatives by assisting with research, reporting, project coordination, and communications as directed by the Executive Director. The successful candidate will demonstrate professionalism, discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment while maintaining effective working relationships with leadership, staff, community members, and external partners. Other related duties as required.
WHAT YOU BRING
Knowledge & Experience
- Minimum three (3) years? experience in an administrative or executive support role.
- Experience supporting senior leadership, governance, or operations is an asset.
- Experience with meeting coordination, agenda preparation, and minute-taking.
- Knowledge of administrative practices, records management, and office procedures.
- Understanding of governance processes and/or First Nations administration is an asset.
Skills & Abilities
- Strong organizational and time management skills with the ability to manage competing priorities.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with a wide range of individuals.
- Proficient computer skills such as MS Office Suite and/or Google? Workspace products.
- Ability to maintain confidentiality and exercise sound judgment.
- Ability to work independently and take initiative in a fast-paced environment.
- Ability to analyze information and prepare clear, concise summaries and reports.
*Other Requirements *
- Compliance with BC Immunization program and TB Screening.
- Satisfactory completion of a police information check
- Ability to provide own transportation to work.
- Valid Class 5 BC Driver?s License and Drivers Abstract.
- Ability to travel and work flexible hours as required.
Optional/Assets
- Certificate or diploma in Office Administration or related field.
- Experience working in First Nations governance or community-based organizations.
- Ability to speak Dene and/or Cree.
WORK SETTING
The regular work schedule is Monday to Friday, 8:30 a.m. to 4:30 p.m. (excluding holidays), 35 hours per week. Flexibility in hours may occasionally be required to support travel, evening work, public meetings, and organizational priorities. Overtime may occasionally be required with approval from the Executive Director.
*WHY WORK WITH FNFN *
Competitive wages based on experience and qualifications
Three weeks vacation
Comprehensive health, dental & insurance benefits
Pension plan
35-hour work week, supporting work-life balance
Paid Christmas closure (prorated)
Meaningful work supporting the FNFN community
*READY TO APPLY? *
Closes June 2, 2026 at 11:59 p.m. Please submit your resume and cover letter. Preference may be given to qualified First Nations applicants. We thank all applicants for their interest; only those selected for further consideration will be contacted. Interested in other opportunities? Visit www.fnnation.ca/careers.
Pay: From $35.04 per hour
Benefits:
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
Work Location: In person
Not the right fit? Search for executive assistant jobs in Fort Nelson, BC
About Fort Nelson First Nation
Our employees help us uphold our community driven vision for a "Strong Healthy Proud Self-Reliant Nation." Our story: We are "the People of the Land" and have occupied our traditional territory for tens of thousands of years. We are professionals and business people, and we continue to be hunters and gatherers who move around our territory with the seasons, and with the animals that sustain our way of life and livelihood. We have a commitment and obligation to care for and protect our people, our rights, and our ecosystem, for past, current, and future generations. We are one of 6 First Nation's belonging to Treaty 8. To learn more visit www.fortnelsonfirstnation.org
What’s in it for you: Frequently referred to as the Serengeti of the North, we are located in the majestic Northern Rockies of British Columbia - our traditional territory is like no other. When you choose us for employment, you are choosing a unique work opportunity and life experience in one of the most beautiful places on earth. If you love wildlife and the outdoors, you will love our northern plains that meet the magnificent Northern Rockies Mountains, and all the supernatural experiences they contain. Our territory is blessed with an abundance of wildlife and natural landscapes that are the dreams of every wildlife photographer and outdoor enthusiast. The eco-tours, hiking, camping, hunting, fishing, boating and motorized recreation in our territory are some of the best outdoor adventures in the world, drawing large numbers of international tourists annually. Our community and surrounding area are small, and even those who stay for a short time build friendships that last a lifetime.
As an employer we embrace opportunities to work with you, to help you cultivate the next best steps in your career, and to support your work life balance so that you can enjoy all that our territory has to offer. We recognize all federal and provincial general holidays, our offices shut down for 2 weeks in December each year, continuing full-time entry level jobs are awarded 3 weeks’ pro-rated vacation leave, group benefits are available to employees working continuously (and most work terms greater than 12 months), pension benefits are available for employees in permanent jobs, we score and grade jobs for pay equity placement on our point band salary scale. Our Human Resources staff works with our employees and management to continuously seek improvements that foster exemplary employer-employee relations.
You are a good fit if: you value working for a municipal-type operation that is dedicated to improving quality of place for our community members, you meet the minimum qualifications identified in the job posting, you enjoy working in a team based and highly collaborative work environment, you understand that on-boarding in a continuous process that requires us working with you and you working with us to optimize the employment experience.
If we seem like the right fit for your personal goals, we welcome an opportunity to learn more about you and your resume. Please send resumes to: recruitment@fnnation.ca
Similar Jobs
executive assistant
Top Benefits
About the role
ABOUT THE OPPORTUNITY
The Executive Assistant provides high-level confidential administrative and coordination support to the Executive Director. This position plays a key role in supporting the day-to-day operations of the Executive Director?s office through scheduling, meeting coordination, communications management, document preparation, travel coordination, and follow-up on organizational priorities and deliverables. The role is responsible for preparing reports, briefing materials, correspondence, agendas, and meeting records, while maintaining organized systems, tracking action items, and ensuring efficient executive office operations.
The Executive Assistant also supports organizational initiatives by assisting with research, reporting, project coordination, and communications as directed by the Executive Director. The successful candidate will demonstrate professionalism, discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment while maintaining effective working relationships with leadership, staff, community members, and external partners. Other related duties as required.
WHAT YOU BRING
Knowledge & Experience
- Minimum three (3) years? experience in an administrative or executive support role.
- Experience supporting senior leadership, governance, or operations is an asset.
- Experience with meeting coordination, agenda preparation, and minute-taking.
- Knowledge of administrative practices, records management, and office procedures.
- Understanding of governance processes and/or First Nations administration is an asset.
Skills & Abilities
- Strong organizational and time management skills with the ability to manage competing priorities.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with a wide range of individuals.
- Proficient computer skills such as MS Office Suite and/or Google? Workspace products.
- Ability to maintain confidentiality and exercise sound judgment.
- Ability to work independently and take initiative in a fast-paced environment.
- Ability to analyze information and prepare clear, concise summaries and reports.
*Other Requirements *
- Compliance with BC Immunization program and TB Screening.
- Satisfactory completion of a police information check
- Ability to provide own transportation to work.
- Valid Class 5 BC Driver?s License and Drivers Abstract.
- Ability to travel and work flexible hours as required.
Optional/Assets
- Certificate or diploma in Office Administration or related field.
- Experience working in First Nations governance or community-based organizations.
- Ability to speak Dene and/or Cree.
WORK SETTING
The regular work schedule is Monday to Friday, 8:30 a.m. to 4:30 p.m. (excluding holidays), 35 hours per week. Flexibility in hours may occasionally be required to support travel, evening work, public meetings, and organizational priorities. Overtime may occasionally be required with approval from the Executive Director.
*WHY WORK WITH FNFN *
Competitive wages based on experience and qualifications
Three weeks vacation
Comprehensive health, dental & insurance benefits
Pension plan
35-hour work week, supporting work-life balance
Paid Christmas closure (prorated)
Meaningful work supporting the FNFN community
*READY TO APPLY? *
Closes June 2, 2026 at 11:59 p.m. Please submit your resume and cover letter. Preference may be given to qualified First Nations applicants. We thank all applicants for their interest; only those selected for further consideration will be contacted. Interested in other opportunities? Visit www.fnnation.ca/careers.
Pay: From $35.04 per hour
Benefits:
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
Work Location: In person
Not the right fit? Search for executive assistant jobs in Fort Nelson, BC
About Fort Nelson First Nation
Our employees help us uphold our community driven vision for a "Strong Healthy Proud Self-Reliant Nation." Our story: We are "the People of the Land" and have occupied our traditional territory for tens of thousands of years. We are professionals and business people, and we continue to be hunters and gatherers who move around our territory with the seasons, and with the animals that sustain our way of life and livelihood. We have a commitment and obligation to care for and protect our people, our rights, and our ecosystem, for past, current, and future generations. We are one of 6 First Nation's belonging to Treaty 8. To learn more visit www.fortnelsonfirstnation.org
What’s in it for you: Frequently referred to as the Serengeti of the North, we are located in the majestic Northern Rockies of British Columbia - our traditional territory is like no other. When you choose us for employment, you are choosing a unique work opportunity and life experience in one of the most beautiful places on earth. If you love wildlife and the outdoors, you will love our northern plains that meet the magnificent Northern Rockies Mountains, and all the supernatural experiences they contain. Our territory is blessed with an abundance of wildlife and natural landscapes that are the dreams of every wildlife photographer and outdoor enthusiast. The eco-tours, hiking, camping, hunting, fishing, boating and motorized recreation in our territory are some of the best outdoor adventures in the world, drawing large numbers of international tourists annually. Our community and surrounding area are small, and even those who stay for a short time build friendships that last a lifetime.
As an employer we embrace opportunities to work with you, to help you cultivate the next best steps in your career, and to support your work life balance so that you can enjoy all that our territory has to offer. We recognize all federal and provincial general holidays, our offices shut down for 2 weeks in December each year, continuing full-time entry level jobs are awarded 3 weeks’ pro-rated vacation leave, group benefits are available to employees working continuously (and most work terms greater than 12 months), pension benefits are available for employees in permanent jobs, we score and grade jobs for pay equity placement on our point band salary scale. Our Human Resources staff works with our employees and management to continuously seek improvements that foster exemplary employer-employee relations.
You are a good fit if: you value working for a municipal-type operation that is dedicated to improving quality of place for our community members, you meet the minimum qualifications identified in the job posting, you enjoy working in a team based and highly collaborative work environment, you understand that on-boarding in a continuous process that requires us working with you and you working with us to optimize the employment experience.
If we seem like the right fit for your personal goals, we welcome an opportunity to learn more about you and your resume. Please send resumes to: recruitment@fnnation.ca