Apply By: Thursday, October 16, 2025 11:59 pm EDT

Interpreter Coordinator/Administrative Assistant - Bilingual (English/French)

Job ID:

234807

Posting status:

Open

Organization:

Ministry of the Attorney General

Division:

Court Services Division

City:

Timmins

Position(s) language:

Bilingual English/French

Job term:

1 Temporary assignment/contract up to 6 months with possible extension

Job code:

08OAD - Office Administration 08

Salary:

$26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Support Court Services!

Bring your skills and qualifications and become part of our team where you will provide administrative and clerical support services for assigned managers and unit staff!

About the job

Although every day will look different, you will:

• assist courts in locating and scheduling interpreters (in any language)

• receive, process and complete written requests for interpreters

• assist with the maintenance of the Registry of Accredited Freelance Court Interpreters

• provide word processing services involving typing, formatting, editing and finalizing a variety of materials

• coordinate and maintain appointment calendars, boardroom bookings, travel arrangements, conferences, etc.

• establish and maintain electronic and hard copy filing systems

• open, sort and distribute incoming mail

Please note: the duties of the job will require the successful candidate to travel within the region to perform the duties of the position.

What you bring to the team

Mandatory requirements

• You must possess oral and written French language skills at the advanced level. Your proficiency level will be confirmed before hire.

Administrative Knowledge and Computer Skills

You have:

• the ability to obtain knowledge of ministry administrative/office procedures and guidelines
• experience in sorting/distributing mail, verifying invoices and reviewing office processes
• experience maintaining filing systems and ordering and maintaining office supplies
• knowledge of computer operations and various MS Office software applications (e.g., Word, Excel, Access, PowerPoint, Outlook)
• knowledge of office equipment (e.g., photocopiers, fax machines, printers, scanners, mail machine)

Financial Knowledge

• You have knowledge of arithmetic and financial processes to calculate/reconcile expenditures relating to expense claims, purchase orders and invoices

Organization and Analytical Skills

You can:

• determine what matters should be given priority when performing a variety of different tasks with conflicting deadlines
• prioritize work based on knowledge or by discussing with supervisor and staff
• determine the most effective way to present material
• work independently or in a team, completing tasks in a timely and efficient manner

Oral and Written Communication Skills

You have:

• oral communication skills, tact and diplomacy to answer telephones/greet visitors, and respond to general program inquiries
• written communication skills to compose routine letters, such as acknowledgements from brief verbal or written instructions
• the ability to proofread material to ensure accuracy in grammar, spelling, sentence structure and punctuation

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

Additional information:

Apply by:

Thursday, October 16, 2025 11:59 pm EDT

Position details:

• 1 Bilingual English/French Temporary, duration up to 6 months, 38 Pine St N, Timmins, North Region, Criminal Record and Judicial Matters Check

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Legal Services

Posted on:

Wednesday, October 1, 2025

Note:

• This ad is also available in French.
• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• E-AG-234807/25

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together