How I contribute:

The HR & Administrative Assistant (English & Spanish speaking) (3 months temporary) supports the Director of Human Resources by maintaining accurate employee records and assisting with day-to-day HR & administrative tasks. This role focuses on data entry, document organization, and providing basic support to ensure smooth HR and office operations. The position also assists Spanish-speaking employees with simple communication and administrative needs. The role will report directly to the Director of Human Resources with a dotted line to the HR Manager.

My goals are to**:**

• Ensure employee data and records are accurate and up to date

• Provide timely administrative, communication and data entry support to the HR team

• Maintain organized and accessible documentation

I am responsible for:

• Entering and updating employee information into HR systems and spreadsheets
• Filing, organizing, and maintaining employee records (digital and paper)
• Assisting with basic onboarding documentation and paperwork
• Preparing simple letters, forms, and standard documents as needed
• Supporting scheduling of meetings, interviews, and appointments
• Assisting with tracking attendance and basic timekeeping records
• Maintaining office and employee supplies and records (e.g., forms, basic supplies)
• Providing basic HR support to Spanish-speaking and non-spanish speaking employees for forms, technology, communication and other ongoing HR tasks
• Basic training of workers and updating of training modules, documents and SOPs
• Assisting with coordination of employee arrivals, departures, and simple logistics
• Supporting general administrative tasks for the HR team as required

I'll know I'm winning when I:

• Employee records are accurate and up to date

• Data entry tasks are completed on time with minimal errors

• Documents are well-organized and easy to access

• Administrative requests are handled promptly

Tasks:

• Input and verify employee data for accuracy
• Scan, file, and organize documents
• Prepare and update spreadsheets and trackers
• Assist with onboarding paperwork collection
• Respond to basic employee inquiries or direct them to the appropriate contact
• Help schedule meetings and maintain calendars
• Support document preparation and formatting
• Perform other administrative duties as assigned

Experience & Qualifications:

• 0–1 year of experience in an administrative or data entry role (preferred)
• Education: Diploma or degree in a related field.
• Comfortable working with data and performing repetitive tasks with accuracy
• Strong computer competency including experience with HR Systems, Google Workspace, MS Word, PowerPoint, and Excel
• Language Skills: Fluency in English and Spanish (spoken and written) is required to effectively communicate with foreign workers and coordinate immigration-related processes.
• Driver’s License: Valid provincial driver’s license with access to a vehicle required (the role requires driving between sites and for support activities).

Skills & Competencies:

• Strong attention to detail and accuracy
• Good organizational and time management skills
• Basic communication skills
• Ability to follow instructions and complete routine tasks
• Team-oriented with a positive attitude