Executive Assistant-Medical Affairs
About the role
Core responsibilities include calendar management, drafting communications, preparing meeting materials, contract management, and responding to inquiries on behalf of senior leadership. The EA monitors submissions, maintains tracking systems (e.g., briefing notes, equipment requests, travel, recruitment), and regularly reviews workflows to improve efficiency. Success in this role requires excellent client service, sound judgment, and the ability to prioritize competing demands. The EA must demonstrate professionalism, discretion, and tact in all interactions, while maintaining confidentiality and credibility across all levels. This position demands critical thinking, initiative, and adaptability. The EA excels in office administration and represents senior leadership with integrity and a polished, diplomatic presence. This Executive Assistant (EA) serves as a vital liaison between senior leadership, physicians, and external partners, fostering strong relationships across the organization, health system, and government/community sectors. Operating with a high level of independence, the EA interprets and applies policies in a fast-paced, multi-tasked environment, drawing on deep organizational knowledge. This is a non-unionized role.
- Classification: Executive Assistant
- Union: COV OUT OF SCOPE
- Unit and Program: Office of the Chief Medical Officer-Medical Affairs
- Primary Location: One Twelve Campus
- Location Details: As Per Location
- Employee Class: Regular Full Time
- FTE: 1.00
- Posting End Date: 10-OCT-2025
- Date Available: 13-OCT-2025
- Hours per Shift: 7.75
- Length of Shift in weeks: 4
- Shifts per cycle: 20
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Hourly Salary: $25.35
- Maximum Hourly Salary: $38.03
- Vehicle Requirement: Not Applicable
Required Qualifications:
Related post-secondary office administration certificate. Five years in a senior secretarial or administrative assistant position in a health care institution.
Additional Required Qualifications:
Advanced proficiency in MS Office (Word, Excel, Access, Visio, PowerPoint, Adobe Writer), Zoom, Teams, and SharePoint design and management. Skilled in database and record management. Exceptional attention to detail in formatting, grammar, syntax, and proofreading. Experienced in committee support, minute-taking, and event planning. Maintains strict confidentiality of sensitive information. Strong analytical and problem-solving abilities, with sound judgment and decision-making skills. Able to work independently under pressure and meet tight deadlines without compromising quality. Demonstrates effective interpersonal, public relations, writing, and organizational skills, with clear and concise communication.
Preferred Qualifications:
Business Writing Training. Project Management certification. PROSCI or AIW certification. Knowledgeable of policies and procedures relating to the gathering, retention and release of information. Knowledge of HIA, FOIP and other related legislation.
About Covenant Health Canada
On October 7, 2008, 16 Catholic health care facilities across Alberta came together under a single board and administration. Today, Covenant Health has a team of more than 14,000 staff, physicians and volunteers across our sites in Banff, Bonnyville, Camrose, Castor, Edmonton, Killam, Lethbridge, Medicine Hat, Mundare, St. Albert, Trochu and Vegreville.
Rooted in a tradition that is 150-years strong, our mission is carried out by inspired people—workers, physicians and volunteers—of all faiths, traditions and cultures who believe in the value of compassionate, holistic care.
We are called to continue the healing ministry of Jesus by serving with compassion, upholding the sacredness of life in all stages, and caring for the whole person—body, mind and soul.
Executive Assistant-Medical Affairs
About the role
Core responsibilities include calendar management, drafting communications, preparing meeting materials, contract management, and responding to inquiries on behalf of senior leadership. The EA monitors submissions, maintains tracking systems (e.g., briefing notes, equipment requests, travel, recruitment), and regularly reviews workflows to improve efficiency. Success in this role requires excellent client service, sound judgment, and the ability to prioritize competing demands. The EA must demonstrate professionalism, discretion, and tact in all interactions, while maintaining confidentiality and credibility across all levels. This position demands critical thinking, initiative, and adaptability. The EA excels in office administration and represents senior leadership with integrity and a polished, diplomatic presence. This Executive Assistant (EA) serves as a vital liaison between senior leadership, physicians, and external partners, fostering strong relationships across the organization, health system, and government/community sectors. Operating with a high level of independence, the EA interprets and applies policies in a fast-paced, multi-tasked environment, drawing on deep organizational knowledge. This is a non-unionized role.
- Classification: Executive Assistant
- Union: COV OUT OF SCOPE
- Unit and Program: Office of the Chief Medical Officer-Medical Affairs
- Primary Location: One Twelve Campus
- Location Details: As Per Location
- Employee Class: Regular Full Time
- FTE: 1.00
- Posting End Date: 10-OCT-2025
- Date Available: 13-OCT-2025
- Hours per Shift: 7.75
- Length of Shift in weeks: 4
- Shifts per cycle: 20
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Hourly Salary: $25.35
- Maximum Hourly Salary: $38.03
- Vehicle Requirement: Not Applicable
Required Qualifications:
Related post-secondary office administration certificate. Five years in a senior secretarial or administrative assistant position in a health care institution.
Additional Required Qualifications:
Advanced proficiency in MS Office (Word, Excel, Access, Visio, PowerPoint, Adobe Writer), Zoom, Teams, and SharePoint design and management. Skilled in database and record management. Exceptional attention to detail in formatting, grammar, syntax, and proofreading. Experienced in committee support, minute-taking, and event planning. Maintains strict confidentiality of sensitive information. Strong analytical and problem-solving abilities, with sound judgment and decision-making skills. Able to work independently under pressure and meet tight deadlines without compromising quality. Demonstrates effective interpersonal, public relations, writing, and organizational skills, with clear and concise communication.
Preferred Qualifications:
Business Writing Training. Project Management certification. PROSCI or AIW certification. Knowledgeable of policies and procedures relating to the gathering, retention and release of information. Knowledge of HIA, FOIP and other related legislation.
About Covenant Health Canada
On October 7, 2008, 16 Catholic health care facilities across Alberta came together under a single board and administration. Today, Covenant Health has a team of more than 14,000 staff, physicians and volunteers across our sites in Banff, Bonnyville, Camrose, Castor, Edmonton, Killam, Lethbridge, Medicine Hat, Mundare, St. Albert, Trochu and Vegreville.
Rooted in a tradition that is 150-years strong, our mission is carried out by inspired people—workers, physicians and volunteers—of all faiths, traditions and cultures who believe in the value of compassionate, holistic care.
We are called to continue the healing ministry of Jesus by serving with compassion, upholding the sacredness of life in all stages, and caring for the whole person—body, mind and soul.