Campaign & Philanthropy Associate (RFT 1.0 FTE)
Top Benefits
About the role
Position Information
Posting Number:
ROM25-370E
Title:
Campaign & Philanthropy Associate (RFT 1.0 FTE)
Position Status:
Regular Full-time
FTE:
1
Job Schedule:
Days
Department:
Foundation
Union:
Non-union
Site:
Royal Ottawa Mental Health Centre
About The Royal
As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education
Thefullsalaryrangeforthisroleis$53,976to$73,008,withatypicalstartingsalarybetween
$53,976 and $63,492, depending on your experience and qualifications. We offer a competitive benefitspackageandadefined****pension.
We value flexibility and collaboration. Our telework program allows staff to work remotely up to****two days per week. Team members are onsite at least three days each week – Tuesdays and Thursdays together, plus one additional day chosen by you (with your manager’s approval).
AbouttheRoyal OttawaFoundation forMental Health
At the Royal Ottawa Foundation for Mental Health, we’re helping more people reclaim their lives from mental illness and addiction.
When we inspire our community to give, we increase access to innovative treatments, accelerate research, and enable our colleagues across The Royal to deliver better outcomes for patients and their families.
We are proud to work alongside a team that has solidified its position as a leader in mental illness and addiction care and research with a local, national, and international reach.
HowWeSupport****You
In addition to contributing to meaningful work, we empower our teams to build their futures along with ours, to create a career path that is fulfilling to them long-term. We remain dedicated to our employees to uphold the values on which the Royal Ottawa Foundation was built: integrity, respect, and community. You will be mentored and supported by an incredible team of leaders and experts in their field.
AbouttheCampaignandPhilanthropy****Associate
The Campaign and Philanthropy Associate (“Associate”) plays a vital role in advancing the fundraising priorities of the Royal Ottawa Foundation for Mental Health (“Foundation”). As a member of the Philanthropy team, this role provides critical support in campaign and volunteer engagement, prospect research and donor pipeline management, and team operations and data management. The Associate ensures accurate records, clear processes, effective reporting, and coordination of budgeting and forecasting, while also supporting the work of volunteer leaders such as the Campaign Cabinet.
By maintaining strong systems, enabling collaboration, and assisting with cultivation, solicitation, and stewardship activities, the Associate enhances the effectiveness of the Philanthropy team and contributes directly to inspiring philanthropic support for mental illness and addiction care, research, and education at The Royal.
KeyAreasof****Responsibility
1.Campaign&VolunteerEngagement
a. Volunteer Coordination: Coordinate and track activities of volunteer leaders managed by the Philanthropy team, such as Campaign Cabinet members, ensuring clarity of assignments, follow-ups, and outcomes.
b. Volunteer Action Plans: Develop and maintain volunteer action plans for Campaign Cabinet and other volunteer leaders managed by the Philanthropy team.
c. Relationship Inventories: Maintain master prospect and donor inventories, organized by capacity, sector, and community, as well as volunteer relationships, to support strategic engagement.
d. Logistics & Project Support: Provide administrative and logistical support for campaign planning and execution, including meetings, briefings, donor/volunteer events, and support for key projects.
2.ProspectResearch**&PipelineCoordination**
a. Prospect Identification: Conduct research to identify potential individual, corporate, family, and foundation supporters. Utilize various research tools and databases to gather relevant information.
b. Donor Profiling: Develop profiles on prospects and current donors, including giving history, philanthropic interests, and capacity to give.
c. Record Maintenance: Maintain accurate and up-to-date prospect and donor records in Raiser’s Edge (RE), including activity tracking, opportunity updates/coding, call reports, donor insights and other record maintenance as required.
d. Pipeline Reporting: Generate and distribute a variety of prospect and donor reports (e.g., opportunities, pledges, activities, moves management, top prospects) to monitor progress and support fundraising strategy.
e. Clearance/De-Clearance: Support the prospect clearance/de-clearance process in collaboration with fundraisers and leadership.
f. Gift Charts: Assist in maintaining gift charts and prospect lists for Cabinet and leadership use.
3.PhilanthropyTeam****Operations
a. Operational Coordination: Coordinate operational needs of the Philanthropy team, including budgeting and forecasting, in collaboration with the Director, Philanthropy.
b. Donor Engagement Support: Assist in organizing donor meetings, stewardship updates, and cultivation events.
c. Personalized Letters and Acknowledgements: Draft, personalize, and prepare donor thank-you letters, pledge reminders and acknowledgements to ensure timely, accurate, and meaningful communication.
d. Pledge Fulfillment: Support pledge and gift agreement fulfillment tracking.
e. List Reviews: Review and prepare donor and prospect lists for mailings, invitations, and announcements.
f. Reporting & Analysis: Produce reports and analysis on donor activity, volunteer engagement, and campaign progress to support team effectiveness.
g. Database Resource: Serve as a Philanthropy team resource for Raiser’s Edge, assisting with data entry, queries, and reporting.
h. Data Integrity: Monitor accuracy of donor and gift records, ensuring data integrity and compliance with policies.
i. Expense Tracking: Track team expenses and reconcile against budget allocations, ensuring accuracy and timeliness.
j. Process Support: Support processes and systems that enable efficient planning, tracking, and reporting of team activities.
4.OtherResponsibilities
a. Compliance and Organizational Safety: Works in a manner that is in compliance with staff and patient/client safety practices, policies and procedures of The Royal. Adheres to relevant regulations, privacy policies, charitable tax laws, CRA guidelines and ethical industry practices.
b. Workplace Conduct: Ensures a work environment that is conducive to The Royal’s Anti-Racism, Harassment, Discrimination-Free Workplace practices. Demonstrates commitment to health equity, values diversity and contributes to an inclusive working environment. Embodies the Foundation’s Culture Code, fostering a respectful and inclusive work environment.
c. Collaboration: Participate in cross-team projects, committees, and process improvement initiatives.
d. Additional Support: Perform other related duties as assigned.
About****You
Qualifications**&KeyCompetencies**
- Post-secondary education in fundraising, business administration, communications, or related field, or equivalent combination of education and experience.
- 2-4 years of experience in fundraising support, donor relations, or campaign coordination. Prospect research experience is an asset.
- Strong organizational and administrative skills with keen attention to detail.
- Proficiency with donor databases (Raiser’s Edge experience preferred) and Microsoft products.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities, meet deadlines, and work collaboratively as a member of a team.
- Demonstrated commitment to equity, diversity, inclusion, and respect in the workplace.
- Bilingualism (English/French) is an asset but not required.
HowtoApply
The Royal Ottawa Foundation thanks all applicants. Only those selected for an interview will be contacted. The Royal Ottawa Foundation is a respectful, caring and inclusive workplace. We champion accessibility, diversity and equal opportunity. We welcome all applicants, including but not limited to all religions, ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who contribute to the diversification of ideas.
We are an equal opportunity employer. Upon request, accommodations due to a disability are available
throughout the recruitment process.
All applicants must provide a recent resume that clearly indicates that they meet the required qualification's. To apply please submit an application, no later than November 14, 2025.
Additional Information
- All applicants must provide a recent resume that clearly indicate that they meet the required qualifications.
- The Royal sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted.
- All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.
- The Royal Ottawa Health Care Group is committed to equity and inclusion in the workplace. Our commitment is rooted in the belief that a diverse workforce enhances the quality of care and organizational strength. We encourage applications from members of equity-deserving communities and welcome individuals from all backgrounds. Upon request, accommodations due to disability are available throughout the recruitment process.
About Royal Ottawa Mental Health Centre
The Royal is one of Canada’s foremost mental health care and academic health science centres. Our mandate is simple: to get more people living with mental illness into recovery faster. The Royal combines the delivery of specialized mental health care, advocacy, research and education to transform the lives of people with complex and treatment resistant mental illness. The Royal Ottawa Foundation for Mental Health raises funds that support The Royal’s work while placing a sharp focus on awareness building through the You Know Who I Am campaign.
The Royal Ottawa Health Care Group (ROHCG) is made up of:
* The Royal Ottawa Mental Health Centre (ROMHC) - a new 188-bed state-of-the-art mental health facility located in Ottawa;
* The Brockville Mental Health Centre (BMHC) - a specialized 219-bed psychiatric facility located in Brockville;
* The University of Ottawa Institute of Mental Health Research (IMHR) - home of leading-edge multidisciplinary research programs that investigate the biological and psychological factors contributing to mental illness and innovative ways to treat mental illness;
* Royal Ottawa Place (ROP) - a 96-bed long-term residential care centre located in Ottawa; and
* The Royal Ottawa Foundation for Mental Health - the fundraising organization that supports mental health research, capital projects and equipment purchases on behalf of the Royal Ottawa Health Care Group.
Campaign & Philanthropy Associate (RFT 1.0 FTE)
Top Benefits
About the role
Position Information
Posting Number:
ROM25-370E
Title:
Campaign & Philanthropy Associate (RFT 1.0 FTE)
Position Status:
Regular Full-time
FTE:
1
Job Schedule:
Days
Department:
Foundation
Union:
Non-union
Site:
Royal Ottawa Mental Health Centre
About The Royal
As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education
Thefullsalaryrangeforthisroleis$53,976to$73,008,withatypicalstartingsalarybetween
$53,976 and $63,492, depending on your experience and qualifications. We offer a competitive benefitspackageandadefined****pension.
We value flexibility and collaboration. Our telework program allows staff to work remotely up to****two days per week. Team members are onsite at least three days each week – Tuesdays and Thursdays together, plus one additional day chosen by you (with your manager’s approval).
AbouttheRoyal OttawaFoundation forMental Health
At the Royal Ottawa Foundation for Mental Health, we’re helping more people reclaim their lives from mental illness and addiction.
When we inspire our community to give, we increase access to innovative treatments, accelerate research, and enable our colleagues across The Royal to deliver better outcomes for patients and their families.
We are proud to work alongside a team that has solidified its position as a leader in mental illness and addiction care and research with a local, national, and international reach.
HowWeSupport****You
In addition to contributing to meaningful work, we empower our teams to build their futures along with ours, to create a career path that is fulfilling to them long-term. We remain dedicated to our employees to uphold the values on which the Royal Ottawa Foundation was built: integrity, respect, and community. You will be mentored and supported by an incredible team of leaders and experts in their field.
AbouttheCampaignandPhilanthropy****Associate
The Campaign and Philanthropy Associate (“Associate”) plays a vital role in advancing the fundraising priorities of the Royal Ottawa Foundation for Mental Health (“Foundation”). As a member of the Philanthropy team, this role provides critical support in campaign and volunteer engagement, prospect research and donor pipeline management, and team operations and data management. The Associate ensures accurate records, clear processes, effective reporting, and coordination of budgeting and forecasting, while also supporting the work of volunteer leaders such as the Campaign Cabinet.
By maintaining strong systems, enabling collaboration, and assisting with cultivation, solicitation, and stewardship activities, the Associate enhances the effectiveness of the Philanthropy team and contributes directly to inspiring philanthropic support for mental illness and addiction care, research, and education at The Royal.
KeyAreasof****Responsibility
1.Campaign&VolunteerEngagement
a. Volunteer Coordination: Coordinate and track activities of volunteer leaders managed by the Philanthropy team, such as Campaign Cabinet members, ensuring clarity of assignments, follow-ups, and outcomes.
b. Volunteer Action Plans: Develop and maintain volunteer action plans for Campaign Cabinet and other volunteer leaders managed by the Philanthropy team.
c. Relationship Inventories: Maintain master prospect and donor inventories, organized by capacity, sector, and community, as well as volunteer relationships, to support strategic engagement.
d. Logistics & Project Support: Provide administrative and logistical support for campaign planning and execution, including meetings, briefings, donor/volunteer events, and support for key projects.
2.ProspectResearch**&PipelineCoordination**
a. Prospect Identification: Conduct research to identify potential individual, corporate, family, and foundation supporters. Utilize various research tools and databases to gather relevant information.
b. Donor Profiling: Develop profiles on prospects and current donors, including giving history, philanthropic interests, and capacity to give.
c. Record Maintenance: Maintain accurate and up-to-date prospect and donor records in Raiser’s Edge (RE), including activity tracking, opportunity updates/coding, call reports, donor insights and other record maintenance as required.
d. Pipeline Reporting: Generate and distribute a variety of prospect and donor reports (e.g., opportunities, pledges, activities, moves management, top prospects) to monitor progress and support fundraising strategy.
e. Clearance/De-Clearance: Support the prospect clearance/de-clearance process in collaboration with fundraisers and leadership.
f. Gift Charts: Assist in maintaining gift charts and prospect lists for Cabinet and leadership use.
3.PhilanthropyTeam****Operations
a. Operational Coordination: Coordinate operational needs of the Philanthropy team, including budgeting and forecasting, in collaboration with the Director, Philanthropy.
b. Donor Engagement Support: Assist in organizing donor meetings, stewardship updates, and cultivation events.
c. Personalized Letters and Acknowledgements: Draft, personalize, and prepare donor thank-you letters, pledge reminders and acknowledgements to ensure timely, accurate, and meaningful communication.
d. Pledge Fulfillment: Support pledge and gift agreement fulfillment tracking.
e. List Reviews: Review and prepare donor and prospect lists for mailings, invitations, and announcements.
f. Reporting & Analysis: Produce reports and analysis on donor activity, volunteer engagement, and campaign progress to support team effectiveness.
g. Database Resource: Serve as a Philanthropy team resource for Raiser’s Edge, assisting with data entry, queries, and reporting.
h. Data Integrity: Monitor accuracy of donor and gift records, ensuring data integrity and compliance with policies.
i. Expense Tracking: Track team expenses and reconcile against budget allocations, ensuring accuracy and timeliness.
j. Process Support: Support processes and systems that enable efficient planning, tracking, and reporting of team activities.
4.OtherResponsibilities
a. Compliance and Organizational Safety: Works in a manner that is in compliance with staff and patient/client safety practices, policies and procedures of The Royal. Adheres to relevant regulations, privacy policies, charitable tax laws, CRA guidelines and ethical industry practices.
b. Workplace Conduct: Ensures a work environment that is conducive to The Royal’s Anti-Racism, Harassment, Discrimination-Free Workplace practices. Demonstrates commitment to health equity, values diversity and contributes to an inclusive working environment. Embodies the Foundation’s Culture Code, fostering a respectful and inclusive work environment.
c. Collaboration: Participate in cross-team projects, committees, and process improvement initiatives.
d. Additional Support: Perform other related duties as assigned.
About****You
Qualifications**&KeyCompetencies**
- Post-secondary education in fundraising, business administration, communications, or related field, or equivalent combination of education and experience.
- 2-4 years of experience in fundraising support, donor relations, or campaign coordination. Prospect research experience is an asset.
- Strong organizational and administrative skills with keen attention to detail.
- Proficiency with donor databases (Raiser’s Edge experience preferred) and Microsoft products.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities, meet deadlines, and work collaboratively as a member of a team.
- Demonstrated commitment to equity, diversity, inclusion, and respect in the workplace.
- Bilingualism (English/French) is an asset but not required.
HowtoApply
The Royal Ottawa Foundation thanks all applicants. Only those selected for an interview will be contacted. The Royal Ottawa Foundation is a respectful, caring and inclusive workplace. We champion accessibility, diversity and equal opportunity. We welcome all applicants, including but not limited to all religions, ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who contribute to the diversification of ideas.
We are an equal opportunity employer. Upon request, accommodations due to a disability are available
throughout the recruitment process.
All applicants must provide a recent resume that clearly indicates that they meet the required qualification's. To apply please submit an application, no later than November 14, 2025.
Additional Information
- All applicants must provide a recent resume that clearly indicate that they meet the required qualifications.
- The Royal sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted.
- All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.
- The Royal Ottawa Health Care Group is committed to equity and inclusion in the workplace. Our commitment is rooted in the belief that a diverse workforce enhances the quality of care and organizational strength. We encourage applications from members of equity-deserving communities and welcome individuals from all backgrounds. Upon request, accommodations due to disability are available throughout the recruitment process.
About Royal Ottawa Mental Health Centre
The Royal is one of Canada’s foremost mental health care and academic health science centres. Our mandate is simple: to get more people living with mental illness into recovery faster. The Royal combines the delivery of specialized mental health care, advocacy, research and education to transform the lives of people with complex and treatment resistant mental illness. The Royal Ottawa Foundation for Mental Health raises funds that support The Royal’s work while placing a sharp focus on awareness building through the You Know Who I Am campaign.
The Royal Ottawa Health Care Group (ROHCG) is made up of:
* The Royal Ottawa Mental Health Centre (ROMHC) - a new 188-bed state-of-the-art mental health facility located in Ottawa;
* The Brockville Mental Health Centre (BMHC) - a specialized 219-bed psychiatric facility located in Brockville;
* The University of Ottawa Institute of Mental Health Research (IMHR) - home of leading-edge multidisciplinary research programs that investigate the biological and psychological factors contributing to mental illness and innovative ways to treat mental illness;
* Royal Ottawa Place (ROP) - a 96-bed long-term residential care centre located in Ottawa; and
* The Royal Ottawa Foundation for Mental Health - the fundraising organization that supports mental health research, capital projects and equipment purchases on behalf of the Royal Ottawa Health Care Group.