Specialist, Institutional Effectiveness, Office of the Provost and VP (Academic)
About the role
The Office of the Provost and VP (Academic) is currently seeking a Full-time Limited Term Specialist, Institutional Effectiveness for approximately 2 year.
The Specialist, Institutional Effectiveness is a senior project management and analytical role within the Provost's portfolio at the University of Calgary, reporting to the Executive Director and working closely with the Deputy Provost. This position supports the planning, oversight, facilitation and monitoring of projects that advance institutional effectiveness and strategic planning within the Academic portfolio. The Specialist works collaboratively with academic and administrative units to ensure projects are well-organized, tracked, and aligned with institutional priorities such as Ahead of Tomorrow and the Academic Innovation Plan.
Summary of Key Responsibilities (job functions include but are not limited to):
- Support the development of project plans, timelines, and documentation for initiatives within the Deputy Provost's portfolio.
- Coordinate activities across units to ensure alignment with institutional goals and schedules.
- Monitor project status, dependencies, and risks, and provide timely updates to relevant stakeholders.
- Facilitate collaboration across academic and administrative units by organizing meetings, consultations, and working groups.
- Conduct research and environmental scans to identify emerging trends, sector developments, and strategic opportunities.
- Compile and synthesize data to support institutional reviews, planning processes, and reporting requirements.
- Coordinate the development and renewal of academic processes and planning frameworks, including consultation and documentation.
- Support process improvement efforts by identifying gaps, documenting workflows, and facilitating stakeholder input.
- Provide coordination and tracking support for projects within the Deputy Provost's portfolio.
- Maintain documentation, monitor timelines, and ensure follow-up actions are completed across multiple workstreams.
Qualifications / Requirements:
- Bachelor's degree required; Master's degree or formal project management certification preferred.
- Minimum five years of experience in project coordination, academic operations, or institutional planning within a post-secondary environment.
- Demonstrated ability to manage complex projects and contribute to analytical and planning processes.
- Strong research, analytical, organizational, and communication skills.
- Experience working with cross-functional teams and engaging diverse stakeholders.
- Proficiency with project tracking and documentation tools (e.g., MS Project, Asana, Smartsheet).
- Ability to work independently and collaboratively in a dynamic environment.
Application Deadline: November 7, 2025
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 3.
For a listing of all management and staff opportunities at the University of Calgary, view our [Management and Staff Careers website](https://careers.ucalgary.ca/search/jobs?q=&ns_job_type_page=management- and- staff&cf%5Bjobfamily%5D%5B%5D=ASA&cf%5Bjobfamily%5D%5B%5D=FIN&cf%5Bjobfamily%5D%5B%5D=HRL&cf%5Bjobfamily%5D%5B%5D=HRS&cf%5Bjobfamily%5D%5B%5D=INT&cf%5Bjobfamily%5D%5B%5D=LBS&cf%5Bjobfamily%5D%5B%5D=MGT&cf%5Bjobfamily%5D%5B%5D=PRO&cf%5Bjobfamily%5D%5B%5D=RSS&cf%5Bjobfamily%5D%5B%5D=SKT&cf%5Bjobfamily%5D%5B%5D=SLT&cf%5Bjobfamily%5D%5B%5D=STU&cf%5Bjobfamily%5D%5B%5D=TEC&ns_faculty_unit_page=).
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enteprising city. It is a top research university and one of the highest- ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is [Canada's leader in the creation of start-ups](https://ucalgary.ca/news/ucalgary-top-startup-creator- amongst-research-institutions-canada). Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the[ Office of Institutional Commitments](https://www.ucalgary.ca/provost/strategic-initiatives/office- institutional-commitments) (equity@ucalgary.ca ) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca ).
_Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. _
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
About University of Calgary
The University of Calgary is a leading Canadian university located in the nation's most enterprising city. The university has a clear strategic direction to become one of Canada's top five research universities, where research and innovative teaching go hand in hand, and where we fully engage the communities we both serve and lead. This strategy is called Eyes High, inspired by the university's Gaelic motto, which translates as 'I will lift up my eyes.’
Specialist, Institutional Effectiveness, Office of the Provost and VP (Academic)
About the role
The Office of the Provost and VP (Academic) is currently seeking a Full-time Limited Term Specialist, Institutional Effectiveness for approximately 2 year.
The Specialist, Institutional Effectiveness is a senior project management and analytical role within the Provost's portfolio at the University of Calgary, reporting to the Executive Director and working closely with the Deputy Provost. This position supports the planning, oversight, facilitation and monitoring of projects that advance institutional effectiveness and strategic planning within the Academic portfolio. The Specialist works collaboratively with academic and administrative units to ensure projects are well-organized, tracked, and aligned with institutional priorities such as Ahead of Tomorrow and the Academic Innovation Plan.
Summary of Key Responsibilities (job functions include but are not limited to):
- Support the development of project plans, timelines, and documentation for initiatives within the Deputy Provost's portfolio.
- Coordinate activities across units to ensure alignment with institutional goals and schedules.
- Monitor project status, dependencies, and risks, and provide timely updates to relevant stakeholders.
- Facilitate collaboration across academic and administrative units by organizing meetings, consultations, and working groups.
- Conduct research and environmental scans to identify emerging trends, sector developments, and strategic opportunities.
- Compile and synthesize data to support institutional reviews, planning processes, and reporting requirements.
- Coordinate the development and renewal of academic processes and planning frameworks, including consultation and documentation.
- Support process improvement efforts by identifying gaps, documenting workflows, and facilitating stakeholder input.
- Provide coordination and tracking support for projects within the Deputy Provost's portfolio.
- Maintain documentation, monitor timelines, and ensure follow-up actions are completed across multiple workstreams.
Qualifications / Requirements:
- Bachelor's degree required; Master's degree or formal project management certification preferred.
- Minimum five years of experience in project coordination, academic operations, or institutional planning within a post-secondary environment.
- Demonstrated ability to manage complex projects and contribute to analytical and planning processes.
- Strong research, analytical, organizational, and communication skills.
- Experience working with cross-functional teams and engaging diverse stakeholders.
- Proficiency with project tracking and documentation tools (e.g., MS Project, Asana, Smartsheet).
- Ability to work independently and collaboratively in a dynamic environment.
Application Deadline: November 7, 2025
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 3.
For a listing of all management and staff opportunities at the University of Calgary, view our [Management and Staff Careers website](https://careers.ucalgary.ca/search/jobs?q=&ns_job_type_page=management- and- staff&cf%5Bjobfamily%5D%5B%5D=ASA&cf%5Bjobfamily%5D%5B%5D=FIN&cf%5Bjobfamily%5D%5B%5D=HRL&cf%5Bjobfamily%5D%5B%5D=HRS&cf%5Bjobfamily%5D%5B%5D=INT&cf%5Bjobfamily%5D%5B%5D=LBS&cf%5Bjobfamily%5D%5B%5D=MGT&cf%5Bjobfamily%5D%5B%5D=PRO&cf%5Bjobfamily%5D%5B%5D=RSS&cf%5Bjobfamily%5D%5B%5D=SKT&cf%5Bjobfamily%5D%5B%5D=SLT&cf%5Bjobfamily%5D%5B%5D=STU&cf%5Bjobfamily%5D%5B%5D=TEC&ns_faculty_unit_page=).
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enteprising city. It is a top research university and one of the highest- ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is [Canada's leader in the creation of start-ups](https://ucalgary.ca/news/ucalgary-top-startup-creator- amongst-research-institutions-canada). Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the[ Office of Institutional Commitments](https://www.ucalgary.ca/provost/strategic-initiatives/office- institutional-commitments) (equity@ucalgary.ca ) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca ).
_Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. _
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
About University of Calgary
The University of Calgary is a leading Canadian university located in the nation's most enterprising city. The university has a clear strategic direction to become one of Canada's top five research universities, where research and innovative teaching go hand in hand, and where we fully engage the communities we both serve and lead. This strategy is called Eyes High, inspired by the university's Gaelic motto, which translates as 'I will lift up my eyes.’