Senior Office Administrator
Top Benefits
About the role
Your Impact Through Innovation
Front Desk & Office Presence
- Greet employees, visitors, and vendors, directing them as appropriate
- Manage incoming calls, messages, and general inquiries
- Maintain a professional, organized, and welcoming front desk and office environment
- Support visitor access and coordination for overall office flow
Office Coordination & Day-to-Day Operations
- Coordinate meeting room bookings, setup, and readiness
- Manage office supplies, kitchens, and shared spaces to ensure they are stocked and organized
- Support day-to-day office flow and maintain common areas
- Log and follow up on building-related requests with the Facilities team
- Assist with workspace setup for new hires and internal moves
Administrative Support
- Support the Office Manager and on-site leadership with meeting logistics (room bookings, setup, materials)
- Support preparation and submission of leadership expenses through the company’s expense system
- Assist with petty cash tracking and basic reconciliation
- Coordinate incoming and outgoing mail, including internal distribution between buildings
Employee Experience & Corporate Activities
- Support onboarding logistics at the site level (workspace setup, coordination)
- Coordinate CEO/new hire welcome meeting logistics and invitations
- Maintain and update digital signage (e.g., new hires, announcements, headshots)
- Support the Office Manager with Corporate events
Systems & Access
- Maintain and update building access (e.g., access cards, guest passes)
- Support office security processes in coordination with Facilities and IT
- Maintain accurate records related to access and security systems
Other duties as required
Your Unique Expertise
REQUIRED SKILLS
- Completion of post-secondary education in Business Administration or a related field
- 3 to 5 years of experience in office administration or a similar role
- Experience supporting expense submissions and familiarity with expense management systems such as SAP Concur
- Strong organizational and time management skills
- Professional, approachable, and service-oriented
- Strong communication skills across all levels
- Proficiency in Microsoft Office
- Ability to manage multiple priorities and follow through independently
- High attention to detail
ASSET SKILLS
- Experience in a corporate or multi-site office environment
- Experience supporting leadership or coordinating office-wide activities
- Familiarity with office systems (e.g., access control, visitor management, digital signage tools)
Our Distinctive Edge
- Effortless commute: say goodbye to commuting challenges/hassles with our complimentary shuttles and subsidized transit options, making your journey to work a breeze.
- Work-life integration: Embrace a well-balanced work-life rhythm through our hybrid model and flexible hours, empowering you to thrive both personally and professionally.
- Making a difference: Be a force for good with one dedicated day off for impactful volunteering, supporting causes close to your heart.
- Nurturing your career: Propel your career forward with abundant opportunities for on-site training, workshops, and personal development.
- Rewards that count: Reap the benefits of our comprehensive rewards package, including tuition reimbursement and a health spending account.
- Unleash your spirit: Join a thriving workplace culture filled with employee-led clubs, campaigns, sports teams, and exhilarating activities – fostering camaraderie and fun.
Our Impact
Baylis Medical Technologies is a leader in the development and manufacturing of
innovative medical devices in the fields of radiology and cardiovascular.
Headquartered in Canada, the company also provides contract manufacturing
services to some of the world’s leading medical device companies.
Baylis Medical Technologies is an equal opportunity employer and encourages
applications from all qualified individuals.
Please inform us if you require any accommodation during the recruitment
process.
Take the Leap
We are looking for talented individuals, like yourself, to join Baylis Medical
Technologies and make a meaningful impact in the lives of patients. Be part of our mission to revolutionize patient care through cutting-edge technology and breakthrough solutions.
Are you ready to join us? Apply today and let’s shape the future of healthcare
together!
Want an inside look at careers and life at Baylis? See all our current job
opportunities here [https://baylismedtech.com/careers/] and follow us on LinkedIn [https://www.linkedin.com/company/baylismedtech/mycompany/]!
While we thank all applicants, only those being considered for an interview will
be contacted.
This role has a base salary range of $50,000 CAD to $60,000 CAD. Final offers
are determined based on individual skills, experience, qualifications, location, and other job-related factors.
Not the right fit? Search for Office Administrator jobs in Mississauga, Ontario, Canada
About Baylis Medical Technologies
In 1986, Gloria Baylis founded Baylis Medical with a vision to enhance access to care and to serve the needs of patients. Today, we proudly carry forward her legacy at Baylis Medical Technologies by improving the lives of patients through state-of-the-art clinical solutions. With a strong commitment to innovation, we excel in the conception and commercialization of cutting-edge solutions that address the evolving needs of healthcare.
Through our divisions of Endovascular, and Design and Manufacturing Services, we serve a diverse range of specialties within the healthcare industry. Our cutting-edge technologies are utilized by healthcare professionals worldwide to improve patient outcomes for individuals with cardiovascular and other medical conditions.
We are dedicated to continuously pushing the boundaries of technological leadership, employee development, corporate social responsibility, and exceptional customer service. Together, these values form the foundation of our organization.
Similar Jobs
Senior Office Administrator
Top Benefits
About the role
Your Impact Through Innovation
Front Desk & Office Presence
- Greet employees, visitors, and vendors, directing them as appropriate
- Manage incoming calls, messages, and general inquiries
- Maintain a professional, organized, and welcoming front desk and office environment
- Support visitor access and coordination for overall office flow
Office Coordination & Day-to-Day Operations
- Coordinate meeting room bookings, setup, and readiness
- Manage office supplies, kitchens, and shared spaces to ensure they are stocked and organized
- Support day-to-day office flow and maintain common areas
- Log and follow up on building-related requests with the Facilities team
- Assist with workspace setup for new hires and internal moves
Administrative Support
- Support the Office Manager and on-site leadership with meeting logistics (room bookings, setup, materials)
- Support preparation and submission of leadership expenses through the company’s expense system
- Assist with petty cash tracking and basic reconciliation
- Coordinate incoming and outgoing mail, including internal distribution between buildings
Employee Experience & Corporate Activities
- Support onboarding logistics at the site level (workspace setup, coordination)
- Coordinate CEO/new hire welcome meeting logistics and invitations
- Maintain and update digital signage (e.g., new hires, announcements, headshots)
- Support the Office Manager with Corporate events
Systems & Access
- Maintain and update building access (e.g., access cards, guest passes)
- Support office security processes in coordination with Facilities and IT
- Maintain accurate records related to access and security systems
Other duties as required
Your Unique Expertise
REQUIRED SKILLS
- Completion of post-secondary education in Business Administration or a related field
- 3 to 5 years of experience in office administration or a similar role
- Experience supporting expense submissions and familiarity with expense management systems such as SAP Concur
- Strong organizational and time management skills
- Professional, approachable, and service-oriented
- Strong communication skills across all levels
- Proficiency in Microsoft Office
- Ability to manage multiple priorities and follow through independently
- High attention to detail
ASSET SKILLS
- Experience in a corporate or multi-site office environment
- Experience supporting leadership or coordinating office-wide activities
- Familiarity with office systems (e.g., access control, visitor management, digital signage tools)
Our Distinctive Edge
- Effortless commute: say goodbye to commuting challenges/hassles with our complimentary shuttles and subsidized transit options, making your journey to work a breeze.
- Work-life integration: Embrace a well-balanced work-life rhythm through our hybrid model and flexible hours, empowering you to thrive both personally and professionally.
- Making a difference: Be a force for good with one dedicated day off for impactful volunteering, supporting causes close to your heart.
- Nurturing your career: Propel your career forward with abundant opportunities for on-site training, workshops, and personal development.
- Rewards that count: Reap the benefits of our comprehensive rewards package, including tuition reimbursement and a health spending account.
- Unleash your spirit: Join a thriving workplace culture filled with employee-led clubs, campaigns, sports teams, and exhilarating activities – fostering camaraderie and fun.
Our Impact
Baylis Medical Technologies is a leader in the development and manufacturing of
innovative medical devices in the fields of radiology and cardiovascular.
Headquartered in Canada, the company also provides contract manufacturing
services to some of the world’s leading medical device companies.
Baylis Medical Technologies is an equal opportunity employer and encourages
applications from all qualified individuals.
Please inform us if you require any accommodation during the recruitment
process.
Take the Leap
We are looking for talented individuals, like yourself, to join Baylis Medical
Technologies and make a meaningful impact in the lives of patients. Be part of our mission to revolutionize patient care through cutting-edge technology and breakthrough solutions.
Are you ready to join us? Apply today and let’s shape the future of healthcare
together!
Want an inside look at careers and life at Baylis? See all our current job
opportunities here [https://baylismedtech.com/careers/] and follow us on LinkedIn [https://www.linkedin.com/company/baylismedtech/mycompany/]!
While we thank all applicants, only those being considered for an interview will
be contacted.
This role has a base salary range of $50,000 CAD to $60,000 CAD. Final offers
are determined based on individual skills, experience, qualifications, location, and other job-related factors.
Not the right fit? Search for Office Administrator jobs in Mississauga, Ontario, Canada
About Baylis Medical Technologies
In 1986, Gloria Baylis founded Baylis Medical with a vision to enhance access to care and to serve the needs of patients. Today, we proudly carry forward her legacy at Baylis Medical Technologies by improving the lives of patients through state-of-the-art clinical solutions. With a strong commitment to innovation, we excel in the conception and commercialization of cutting-edge solutions that address the evolving needs of healthcare.
Through our divisions of Endovascular, and Design and Manufacturing Services, we serve a diverse range of specialties within the healthcare industry. Our cutting-edge technologies are utilized by healthcare professionals worldwide to improve patient outcomes for individuals with cardiovascular and other medical conditions.
We are dedicated to continuously pushing the boundaries of technological leadership, employee development, corporate social responsibility, and exceptional customer service. Together, these values form the foundation of our organization.