Acting as the first point of contact for the CEO, the Personal Assistant is adept at working effectively with a wide variety of stakeholders inside and outside of the organization with tact, diplomacy and a high level of confidentiality. As a support partner to the CEO, you will be responsible for managing and maintaining the senior executive’s schedules, coordinating and preparing for meetings, preparing and editing various correspondence, coordinating travel arrangements, assisting with budgeting and organizing departmental events.

The ideal candidate will be an energetic individual with a “can-do” attitude who thrives on cultivating a sense of community and positive workplace experiences.

You are a superstar at multitasking and prioritizing daily workloads.

This is a contract position covering a maternity leave.

WHAT YOU’LL OWN

• Proactively manage complex calendars with attention to accuracy, detail and allocation of time to promote productivity and recognize the need to re-prioritize as appropriate.

• Travel coordination. Create detailed travel itineraries and coordinate with external travel agents/agencies to ensure smooth transitions between time zones; manage international travel processes including passport, visas and any other applicable documentation. Prepare travel for conferences internal and external.

• Process expense reports and vendor invoices on a timely basis.

• Understand the business priorities and while tracking and driving completion of key deliverables with follow-up on outstanding items.

• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting various documents and correspondence, and other tasks that facilitate the CEO’s ability to effectively lead.

• Organize/coordinate events within the reporting departments, in accordance with agreed logistics, scope, timelines and budget allocations.

• Ad hoc tasks as assigned.

WHAT YOU WILL BRING

• Experience as a high-level Personal Assistant in a fast-paced corporate environment;

• Strong written and verbal communication skills;

• High degree of computer skills across MS Office Suite (Word, Excel, Outlook and Power Point);

• A positive self-starter attitude with predisposition to take initiative;

• Strong follow through and proactive decision-making skills as a certain amount of judgment will be required when prioritizing, completing projects and duties;

• Consistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriate;

• Comfortable communicating at all management levels.

WHAT WE OFFER

• A competitive compensation package
• Extended health benefits including dental - 100% employer contribution
• Flexible working hours
• Paid sick days
• Bonus day off with pay on your birthday every year!
• Full-size in-house fitness gym and shower facilities
• Complimentary reserved parking
• Opportunity to work with industry experts who are motivated and passionate about what they do but know how to have some fun
• A chance to show off your dance moves and singing voice at the company parties and jump in to score a victory or lead the way in our outdoor games at the summer barbeques
• The opportunity to join an ‘off the charts’ foodie culture in our large kitchen and try out your favourite recipes or enjoy the culinary delights as they hit the share table

The annual base salary for this job ranges from:

$55,000-$65,000

bioLytical's pay range is based on multiple factors including experience, education, job-related skills, and equity within the team or organization.

About bioLytical

bioLytical Laboratories Inc. is a privately-owned Canadian company focused on the research, development and commercialization of rapid in-vitro medical diagnostics using its proprietary INSTI® technology platform. bioLytical has won several local and industry awards, including BC Exporter of the Year in 2019 and the Globe and Mail’s Fastest Growing Companies list in 2020. We have been named Lifesciences BC’s Growth Stage Med Tech Company of the Year and have been featured on BC’s Fastest Growing Companies six years in a row. bioLytical moved to a significantly larger, state-of-the-art facility in Richmond in 2020 to accommodate the extraordinary growth achieved through our team.

CORE VALUES

INNOVATION in what we do, how we do it and how we think: Contributes new ideas, challenges the status quo, takes the initiative on projects.

NEVER SAY NEVER : Stays engaged until the goal is reached or project is completed. Overcomes barriers. Cares so much about the task at hand that the impossible is made possible.

SENSATIONAL to our clients, to our partners, to each other: Spirited team player, who adapts to new situations quickly and is beyond reliable.

TAKES OWNERSHIP of goals, decisions, actions, and results: Arrives on time and prepared, leads by example, follows through on commitments.

INSPIRED to excel: Demonstrates a passion for INSTI, our people and our projects. Is not complacent, shares knowledge freely, exhibits awareness of self, their surroundings, and the business.

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