Disbursements, Specialist
About the role
JOB DESCRIPTION
The Disbursements Specialist is responsible for high volume processing of consignment for Canadian and frontier markets. The primary mandate for the Associate will be to ensure all consignments are paid on time and that appropriate remittance process and systems are adhered to.
RESPONSIBILITIES
- Review, verify and process consignment files to create settlement statements and issue accurate payment for consignments in accordance with the company’s contractual obligations.
- Able to apply purchase limits, ensure appropriate authorizations, etc. in accordance with corporate controls.
- Follow up and obtain clarification on any discrepancies or inaccuracies on invoices and settlement statements.
- Uses pre-set guidelines to code invoices to the general ledger.
- Investigate and resolve any unpaid or late payments.
- Process cheque runs, electronic funds transfers and wire payments to consignors, lien holders and suppliers in a timely manner.
- Reconcile settlement statements to the general ledger prior to mail-out and month end.
- Reconcile repair & hauling accounts to ensure recovery of funds.
- Balance commission in various ERP systems.
- Ensure coding on cost refunds/changes is correct.
- Prepare weekly Delayed and Outstanding Payment report and follow-up for explanations for the delays.
- Liaise with Search and Review departments to continually monitor files ready for settlement statements, post-sale changes and corrections such as price adjustments, deductions, and bill for deficiencies.
- Prepare Monthly working papers for assigned accounts using Excel and formatting with pivot tables to identify unreconciled items
- Responsible for seller and lienholder payments to be paid within contractual obligations.
- Research and respond to consignor and supplier inquiries.
- Responsible for maintaining the electronic funds transfer and wire information database.
- Collects, verify and maintain accurate and complete information on applicable suppliers.
- Assist with month end closing and reporting.
- Performs other accounting administrative duties as required.
- Flexibility and willingness to work varied hours and occasional overtime hours.
QUALIFICATIONS
-
2-3 years of experience working in an office environment.
-
Post secondary education in Accounting or Business is nice to have.
-
Accounts Payable and/or Accounts Receivable experience is an asset.
-
Experience working with ERP systems.
-
Proficiency with Microsoft Excel and Word.
-
Excellent verbal and written communication skills in English.
-
Proven commitment to providing excellent customer service.
-
Excellent interpersonal skills and ability to build relationships.
-
Outstanding analytical and problem-solving skills.
-
Organized, detailed-oriented and able to multi-task in a fast-paced environment.
-
Excellent time management skills and the ability to always meet deadlines.
-
Self-motivated and able to work unsupervised.
-
Demonstrated experience working well as a member of a team.
-
A solid work ethic, without sacrificing your sense of humor or your ability to have fun on the job.
Job Identification
6050
Posting Date
09/03/2025, 07:30 PM
Locations
9500 Glenlyon Parkway, Burnaby, BC, V5J 0C6, CA
(Hybrid)
Degree Level
No Formal Education
Job Schedule
Full time
Minimum Salary
44,670.00
Maximum Salary
55,810.00
About Ritchie Bros.
Established in 1958, Ritchie Bros. (NYSE and TSX: RBA) is a global asset management and disposition company, offering customers end-to-end solutions for buying and selling used heavy equipment, trucks and other assets. Operating in a multitude of sectors, including construction, transportation, agriculture, energy, oil and gas, mining, and forestry, the company’s selling channels include: Ritchie Bros. Auctioneers, the world’s largest industrial auctioneer offers live auction events with online bidding; IronPlanet, an online marketplace with featured weekly auctions and providing its exclusive IronClad Assurance® equipment condition certification; MarketplaceE, an online marketplace offering multiple price and timing options; Mascus, a leading European online equipment listing service; and Ritchie Bros. Private Treaty, offering privately negotiated sales.
The company also offers sector-specific solutions including GovPlanet, TruckPlanet, Kruse Energy Auctioneers, and Cat® auctions, plus equipment financing and leasing through Ritchie Bros. Financial Services. For more information about the unprecedented choice provided by Ritchie Bros., visit RitchieBros.com.
Disbursements, Specialist
About the role
JOB DESCRIPTION
The Disbursements Specialist is responsible for high volume processing of consignment for Canadian and frontier markets. The primary mandate for the Associate will be to ensure all consignments are paid on time and that appropriate remittance process and systems are adhered to.
RESPONSIBILITIES
- Review, verify and process consignment files to create settlement statements and issue accurate payment for consignments in accordance with the company’s contractual obligations.
- Able to apply purchase limits, ensure appropriate authorizations, etc. in accordance with corporate controls.
- Follow up and obtain clarification on any discrepancies or inaccuracies on invoices and settlement statements.
- Uses pre-set guidelines to code invoices to the general ledger.
- Investigate and resolve any unpaid or late payments.
- Process cheque runs, electronic funds transfers and wire payments to consignors, lien holders and suppliers in a timely manner.
- Reconcile settlement statements to the general ledger prior to mail-out and month end.
- Reconcile repair & hauling accounts to ensure recovery of funds.
- Balance commission in various ERP systems.
- Ensure coding on cost refunds/changes is correct.
- Prepare weekly Delayed and Outstanding Payment report and follow-up for explanations for the delays.
- Liaise with Search and Review departments to continually monitor files ready for settlement statements, post-sale changes and corrections such as price adjustments, deductions, and bill for deficiencies.
- Prepare Monthly working papers for assigned accounts using Excel and formatting with pivot tables to identify unreconciled items
- Responsible for seller and lienholder payments to be paid within contractual obligations.
- Research and respond to consignor and supplier inquiries.
- Responsible for maintaining the electronic funds transfer and wire information database.
- Collects, verify and maintain accurate and complete information on applicable suppliers.
- Assist with month end closing and reporting.
- Performs other accounting administrative duties as required.
- Flexibility and willingness to work varied hours and occasional overtime hours.
QUALIFICATIONS
-
2-3 years of experience working in an office environment.
-
Post secondary education in Accounting or Business is nice to have.
-
Accounts Payable and/or Accounts Receivable experience is an asset.
-
Experience working with ERP systems.
-
Proficiency with Microsoft Excel and Word.
-
Excellent verbal and written communication skills in English.
-
Proven commitment to providing excellent customer service.
-
Excellent interpersonal skills and ability to build relationships.
-
Outstanding analytical and problem-solving skills.
-
Organized, detailed-oriented and able to multi-task in a fast-paced environment.
-
Excellent time management skills and the ability to always meet deadlines.
-
Self-motivated and able to work unsupervised.
-
Demonstrated experience working well as a member of a team.
-
A solid work ethic, without sacrificing your sense of humor or your ability to have fun on the job.
Job Identification
6050
Posting Date
09/03/2025, 07:30 PM
Locations
9500 Glenlyon Parkway, Burnaby, BC, V5J 0C6, CA
(Hybrid)
Degree Level
No Formal Education
Job Schedule
Full time
Minimum Salary
44,670.00
Maximum Salary
55,810.00
About Ritchie Bros.
Established in 1958, Ritchie Bros. (NYSE and TSX: RBA) is a global asset management and disposition company, offering customers end-to-end solutions for buying and selling used heavy equipment, trucks and other assets. Operating in a multitude of sectors, including construction, transportation, agriculture, energy, oil and gas, mining, and forestry, the company’s selling channels include: Ritchie Bros. Auctioneers, the world’s largest industrial auctioneer offers live auction events with online bidding; IronPlanet, an online marketplace with featured weekly auctions and providing its exclusive IronClad Assurance® equipment condition certification; MarketplaceE, an online marketplace offering multiple price and timing options; Mascus, a leading European online equipment listing service; and Ritchie Bros. Private Treaty, offering privately negotiated sales.
The company also offers sector-specific solutions including GovPlanet, TruckPlanet, Kruse Energy Auctioneers, and Cat® auctions, plus equipment financing and leasing through Ritchie Bros. Financial Services. For more information about the unprecedented choice provided by Ritchie Bros., visit RitchieBros.com.