Utility Clerk
About the role
Summary JOB DESCRIPTION The Utility Clerk is responsible for accurate and timely entry, validation, and processing of utility accounts payable transactions. This role ensures compliance with established procedures and supports payment reconciliation and documentation management.
Key Duties & Responsibilities Accounts Payable Transactions
- Enter utility accounts payable transactions into accounting systems.
Documentation Collection and Validation
- Handle scanned documentation and capture missing invoice data.
- Validate accounts payable documentation against supporting documents for accuracy and completeness.
- Review documents for compliance and completeness; identify and resolve non-compliant items and missing information.
- Safeguard payment documents and ensure proper payment authorization.
Invoice Review
- Cancel and reject invoices to suppliers that do not meet requirements.
- Verify mathematical accuracy of invoices and resolve errors with concerned parties.
Coding
- Ensure appropriate accounting codes are applied according to business unit and expense/cost element type.
Payments
- Process accounts payable payments in accordance with established processes.
Approval Collection
- Liaise with business unit leaders to obtain approval for invoices and payments.
Audit Support
- File, maintain, and retrieve documentation for audit support.
Knowledge & Skills
- Community college diploma preferably in accounting or equivalent experience.
- Experience in clerical accounting/accounts payable work.
- Ability to process high volumes of data with strong attention to detail and accuracy.
- Proficient in basic mathematical calculations and identifying inaccuracies.
- Effective communication skills for data exchange and clarification.
- Proficient with accounting systems and MS Office applications.
Licenses and/or Professional Accreditation
- None required
This is a contract, full-time position with a salary range of $44,303 - $52,121 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.
About BGIS
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totalling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.
BGIS est un leader mondial des services de gestion intégrée des installations. Plus de 600 millions de pieds carrés de portefeuilles clients répartis sur plusieurs marchés, notamment ceux des gouvernements, de l’enseignement supérieur, des services publics, des télécommunications, des services financiers, du pétrole et du gaz, des soins de santé et de l’information dans les nuages. En plus de gérer un portefeuille diversifié de bureaux, de commerces de détail, de collèges, d'hôpitaux et d'actifs industriels, BGIS est un leader mondial de la gestion de centres de données et d'autres environnements critiques.
Utility Clerk
About the role
Summary JOB DESCRIPTION The Utility Clerk is responsible for accurate and timely entry, validation, and processing of utility accounts payable transactions. This role ensures compliance with established procedures and supports payment reconciliation and documentation management.
Key Duties & Responsibilities Accounts Payable Transactions
- Enter utility accounts payable transactions into accounting systems.
Documentation Collection and Validation
- Handle scanned documentation and capture missing invoice data.
- Validate accounts payable documentation against supporting documents for accuracy and completeness.
- Review documents for compliance and completeness; identify and resolve non-compliant items and missing information.
- Safeguard payment documents and ensure proper payment authorization.
Invoice Review
- Cancel and reject invoices to suppliers that do not meet requirements.
- Verify mathematical accuracy of invoices and resolve errors with concerned parties.
Coding
- Ensure appropriate accounting codes are applied according to business unit and expense/cost element type.
Payments
- Process accounts payable payments in accordance with established processes.
Approval Collection
- Liaise with business unit leaders to obtain approval for invoices and payments.
Audit Support
- File, maintain, and retrieve documentation for audit support.
Knowledge & Skills
- Community college diploma preferably in accounting or equivalent experience.
- Experience in clerical accounting/accounts payable work.
- Ability to process high volumes of data with strong attention to detail and accuracy.
- Proficient in basic mathematical calculations and identifying inaccuracies.
- Effective communication skills for data exchange and clarification.
- Proficient with accounting systems and MS Office applications.
Licenses and/or Professional Accreditation
- None required
This is a contract, full-time position with a salary range of $44,303 - $52,121 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.
About BGIS
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totalling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.
BGIS est un leader mondial des services de gestion intégrée des installations. Plus de 600 millions de pieds carrés de portefeuilles clients répartis sur plusieurs marchés, notamment ceux des gouvernements, de l’enseignement supérieur, des services publics, des télécommunications, des services financiers, du pétrole et du gaz, des soins de santé et de l’information dans les nuages. En plus de gérer un portefeuille diversifié de bureaux, de commerces de détail, de collèges, d'hôpitaux et d'actifs industriels, BGIS est un leader mondial de la gestion de centres de données et d'autres environnements critiques.