Organizational Unit

University of Victoria -> Faculty of Health -> Social Work

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

21 September 2025

Please note that positions will close at 4 p.m. on the closing date.

FTE

1

Salary Grade

$4,363.00 - $4,525.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

PB7

Hours of Work

Monday to Friday, 8:30 am to 4:30 pm

Employee Group:

CUPE 951 - Regular

of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

*This position is eligible for a Hybrid Work Arrangement*

Job Summary

Reporting to the Academic Administrative Officer, the Distance Education (DE) Assistant works closely with the DE Program Director and the DE Program Assistant (PEA) to provide support for online/blended learning course delivery in the School of Social Work. This position has responsibilities to provide general support within the front office and backup support to the Office Manager/Assistant to Director.

The DE Assistant plays an essential role in ensuring CourseSpaces (UVic's Online Learning Management System) sites are available for instructors on a timely basis so that they may successfully teach their DE and On-Campus/blended learning courses. Primary responsibilities involve assistance with maintaining, editing and configuring CS layouts, preparing required course materials for students each term.

In support of the program, the position also provides administrative support in hiring processes and financial transactions.

Job Requirements

Skills

• Advanced proficiency using MS Office applications and experience working with databases and spreadsheets
• Strong technology support skills and knowledge
• Flexibility, adaptability and comfort with procedural and technical change
• Strong organizational, multi-tasking, communication and interpersonal skills
• Ability to work independently within a team environment and in a busy and noisy work environment with frequent interruptions
• Attention to detail
• Skilled in using tact and diplomacy in stressful situations Possess a positive attitude and contribute to a professional environment.

Specialized Knowledge/Education:

High school graduation and some post-secondary courses.

Experience

• 2 years experience working in an office setting.
• Experience with UVic systems is an asset(i.e. FAST, Banner, Cascade, Course Spaces)
• Equivalent combination of education and experience.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here