Receptionist/Admin Assistant - 12 Month Contract
About the role
We have an exciting opportunity for a Receptionist to join our Administration team, reporting to the General Manager on a 12-month contract, with a possibility of extension. The successful candidate must be an enthusiastic and motivated self-starter able to work with minimal supervision.
Job Duties
Coordinate and schedule meetings, appointments, and calendars for the senior leadership team, ensuring efficient time management and prioritization of commitments. Perform basic filing and record keeping, including organizing documents and maintaining up-to-date records for easy access. Provide professional customer service by responding to inquiries via phone, email, and in person, addressing concerns promptly and directing requests to the appropriate departments. Plan and support company events, meetings, and staff functions, including logistics, catering, communications, and on-site coordination Perform general office housekeeping duties to maintain a clean, organized, and professional work environment. Process incoming and outgoing invoices, ensuring accuracy, proper documentation, timely billing, payment tracking and follow-up. Handle accounts payable tasks, including paying invoices in a timely manner and maintaining accurate financial records. Distribute and manage interoffice mail and courier deliveries, ensuring timely and accurate delivery of internal communications and documents. Maintain and organize driver paperwork and logs. Assist with data entry and administrative reporting related to operations, drivers, and fleet activities. Support day-to-day office operations by ordering supplies, coordinating with vendors, and assisting various departments as needed. Act as the first point of contact for visitors, providing a welcoming and professional front desk presence. Perform other duties as assigned.
Qualifications
Customer focused, professional and friendly personality. Proficient use of Microsoft programs; MS Word, Excel, etc. Above average key boarding skills. Strong organizational and communication skills, verbal and written. Self-motivated, can work with minimal supervision.
HOURS
Full – time Monday to Friday from 7:30 am to 4:00 pm, can change based on operational needs.
LOCATION
7420 Hopcott Road Delta, BC
Not the right fit? Search for Receptionist/Admin Assistant - 12 Month Contract jobs in Delta, British Columbia, Canada
About Harbour Link Container Services Inc.
With a history spanning more than 30 years, located in Delta, BC, Harbour Link Container Services Inc. is a family owned and operated company with a strong reputation for customer service, reliability and delivering seamless container transport, container storage and handling services. Harbour Link is an equal opportunity employer and a leading provider of drayage and off dock services at the Vancouver Gateway to the import/export container shipping community.
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Receptionist/Admin Assistant - 12 Month Contract
About the role
We have an exciting opportunity for a Receptionist to join our Administration team, reporting to the General Manager on a 12-month contract, with a possibility of extension. The successful candidate must be an enthusiastic and motivated self-starter able to work with minimal supervision.
Job Duties
Coordinate and schedule meetings, appointments, and calendars for the senior leadership team, ensuring efficient time management and prioritization of commitments. Perform basic filing and record keeping, including organizing documents and maintaining up-to-date records for easy access. Provide professional customer service by responding to inquiries via phone, email, and in person, addressing concerns promptly and directing requests to the appropriate departments. Plan and support company events, meetings, and staff functions, including logistics, catering, communications, and on-site coordination Perform general office housekeeping duties to maintain a clean, organized, and professional work environment. Process incoming and outgoing invoices, ensuring accuracy, proper documentation, timely billing, payment tracking and follow-up. Handle accounts payable tasks, including paying invoices in a timely manner and maintaining accurate financial records. Distribute and manage interoffice mail and courier deliveries, ensuring timely and accurate delivery of internal communications and documents. Maintain and organize driver paperwork and logs. Assist with data entry and administrative reporting related to operations, drivers, and fleet activities. Support day-to-day office operations by ordering supplies, coordinating with vendors, and assisting various departments as needed. Act as the first point of contact for visitors, providing a welcoming and professional front desk presence. Perform other duties as assigned.
Qualifications
Customer focused, professional and friendly personality. Proficient use of Microsoft programs; MS Word, Excel, etc. Above average key boarding skills. Strong organizational and communication skills, verbal and written. Self-motivated, can work with minimal supervision.
HOURS
Full – time Monday to Friday from 7:30 am to 4:00 pm, can change based on operational needs.
LOCATION
7420 Hopcott Road Delta, BC
Not the right fit? Search for Receptionist/Admin Assistant - 12 Month Contract jobs in Delta, British Columbia, Canada
About Harbour Link Container Services Inc.
With a history spanning more than 30 years, located in Delta, BC, Harbour Link Container Services Inc. is a family owned and operated company with a strong reputation for customer service, reliability and delivering seamless container transport, container storage and handling services. Harbour Link is an equal opportunity employer and a leading provider of drayage and off dock services at the Vancouver Gateway to the import/export container shipping community.