Summer Student Administrative Assistant
About the role
Administrative Assistant, Community Engagement
Summer Student
About Us
The Edmonton Humane Society (EHS) has been serving Edmonton and area since 1907, dedicated to helping people and pets thrive, together. As a leader in animal welfare, we go beyond sheltering homeless animals — shaping a community that values the human-animal bond through advocacy, education and accessible support services.
Our mission is to enrich the lives of people and companion animals through sheltering animals in need, supporting pet guardians, engaging with our community and inspiring compassion. Guided by our values of compassion, trust, improvement, results, inclusivity and teamwork, we work toward a more humane and connected community for all.
The Role
The Summer Student, Community Engagement Administrative Assistant provides key administrative support to the Community Engagement team, with a primary focus on volunteer intake and recruitment. This role supports daily operations by responding to phone, email, and in-person inquiries, tracking volunteer hours, and maintaining schedules within the volunteer management system to ensure accurate and efficient coordination of EHS volunteers.
Key Roles & Responsibilities
Volunteer Administration & Support
- Review and process new and incomplete volunteer applications using the volunteer database (Rosterfy)
- Respond to volunteer inquiries via phone, email, and in person
- Assist volunteers with logging hours and registering for shifts
- Prepare onboarding packages for new volunteers
- Track attendance, including missed commitments and excused absences
- Conduct interviews for applicable volunteer roles
Administrative & Departmental Support
- Provide general administrative and office support
- Assist in creating and distributing volunteer communications
- Generate basic reports and track volunteer data for the department
- Support coordination of internal and external events
- Perform other related duties as required
Education & Requirements
- High School Diploma required.
- Currently enrolled in, or completion of, post-secondary education in Administration, Office Management, Non-Profit Studies, or a related field is considered an asset.
- Some experience in administrative, customer service, or volunteer-related roles is an asset
- Experience in a fast-paced or public-facing environment is preferred
- Familiarity with databases or volunteer management systems (e.g., Rosterfy) is an asset
- Experience in a non-profit or community-based setting is considered an asset
Skills & Abilities
An ideal candidate possesses a strong interest in supporting volunteers while contributing to positive animal welfare outcomes. They demonstrate strong organizational and communication skills, the ability to work collaboratively in a team-oriented environment, and a willingness to learn and grow within a community engagement setting. An interest in gaining hands-on experience in volunteer program operations is also important.
what we offer
Joining EHS means becoming part of a compassionate and dedicated team working toward a more humane community. You’ll be surrounded by passionate professionals who care deeply about what they do — for animals, for people, and for each other.
At EHS, we offer more than just a job — we offer meaningful work, growth opportunities and a supportive environment where you can thrive.
Why You’ll Love Working Here
- Meaningful work that makes a tangible impact in our community
- Supportive leadership and a collaborative, inclusive culture
- Opportunities for growth, learning, and professional development
- A strong focus on employee well-being and work–life balance
Compensation & Benefits
The Summer Student, Administrative Assistant, Community Engagement role is classified in Pay Band 2, with a pay range of $17.84- $23.18 per hour, commensurate with the successful candidate’s education and experience.
Hours of Work
- Standard hours: 35 hours per week; however, this position is expected to work the hours necessary to fulfill departmental responsibilities.
- Flexibility may be required for evenings, weekends or special events.
OUR COMMITMENT TO INCLUSION & SAFETY
The Edmonton Humane Society (EHS) was founded on the principles of creating positive change in our community. Our hiring practices embrace compassion, support for our staff and volunteers, and our role as a community leader.
We believe that a culture of belonging — where people’s unique backgrounds, experiences, and perspectives are valued and respected — strengthens our ability to serve both animals and people. Our commitment to diversity, equity, inclusion (DEI), and reconciliation helps us support pet guardians facing access-to-care challenges, strengthen the human-animal bond, and build a more compassionate, engaged, and inclusive society.
EHS is also a COR-certified employer, recognized by Alberta’s Certificate of Recognition program for maintaining the highest standards of health and safety for our staff, volunteers and the animals in our care.
Not the right fit? Search for Summer Student Administrative Assistant jobs in Edmonton, AB
About Edmonton Humane Society
Founded in 1907, the Edmonton Humane Society (EHS) is one of the oldest and most reputable charities in both Alberta and the animal welfare sector. Each day, EHS strives to be a model of excellence in the advancement of animal welfare and to lead the movement in creating a more humane world.
Thousands of homeless, neglected and abandoned companion animals from Edmonton and surrounding communities are taken in by EHS every year. These animals are provided with veterinary treatment, behavioural rehabilitation, care and enrichment from EHS staff and a large volunteer and foster network of over 1,000 people. The dedication and commitment to these animals gives them a second chance at finding a forever home, which they may not otherwise have.
As a registered charity, EHS receives no government funding and relies on the generosity of the community to do the work that they do. Every gift helps fulfill a step in an animal's journey to a forever home.
Beyond animal sheltering, EHS engages with the community and offers programs and services to pet owners and pet lovers alike. Through these programs and services, community engagement, and animal sheltering, the Edmonton Humane Society enriches the lives of people and companion animals.
Similar Jobs
Summer Student Administrative Assistant
About the role
Administrative Assistant, Community Engagement
Summer Student
About Us
The Edmonton Humane Society (EHS) has been serving Edmonton and area since 1907, dedicated to helping people and pets thrive, together. As a leader in animal welfare, we go beyond sheltering homeless animals — shaping a community that values the human-animal bond through advocacy, education and accessible support services.
Our mission is to enrich the lives of people and companion animals through sheltering animals in need, supporting pet guardians, engaging with our community and inspiring compassion. Guided by our values of compassion, trust, improvement, results, inclusivity and teamwork, we work toward a more humane and connected community for all.
The Role
The Summer Student, Community Engagement Administrative Assistant provides key administrative support to the Community Engagement team, with a primary focus on volunteer intake and recruitment. This role supports daily operations by responding to phone, email, and in-person inquiries, tracking volunteer hours, and maintaining schedules within the volunteer management system to ensure accurate and efficient coordination of EHS volunteers.
Key Roles & Responsibilities
Volunteer Administration & Support
- Review and process new and incomplete volunteer applications using the volunteer database (Rosterfy)
- Respond to volunteer inquiries via phone, email, and in person
- Assist volunteers with logging hours and registering for shifts
- Prepare onboarding packages for new volunteers
- Track attendance, including missed commitments and excused absences
- Conduct interviews for applicable volunteer roles
Administrative & Departmental Support
- Provide general administrative and office support
- Assist in creating and distributing volunteer communications
- Generate basic reports and track volunteer data for the department
- Support coordination of internal and external events
- Perform other related duties as required
Education & Requirements
- High School Diploma required.
- Currently enrolled in, or completion of, post-secondary education in Administration, Office Management, Non-Profit Studies, or a related field is considered an asset.
- Some experience in administrative, customer service, or volunteer-related roles is an asset
- Experience in a fast-paced or public-facing environment is preferred
- Familiarity with databases or volunteer management systems (e.g., Rosterfy) is an asset
- Experience in a non-profit or community-based setting is considered an asset
Skills & Abilities
An ideal candidate possesses a strong interest in supporting volunteers while contributing to positive animal welfare outcomes. They demonstrate strong organizational and communication skills, the ability to work collaboratively in a team-oriented environment, and a willingness to learn and grow within a community engagement setting. An interest in gaining hands-on experience in volunteer program operations is also important.
what we offer
Joining EHS means becoming part of a compassionate and dedicated team working toward a more humane community. You’ll be surrounded by passionate professionals who care deeply about what they do — for animals, for people, and for each other.
At EHS, we offer more than just a job — we offer meaningful work, growth opportunities and a supportive environment where you can thrive.
Why You’ll Love Working Here
- Meaningful work that makes a tangible impact in our community
- Supportive leadership and a collaborative, inclusive culture
- Opportunities for growth, learning, and professional development
- A strong focus on employee well-being and work–life balance
Compensation & Benefits
The Summer Student, Administrative Assistant, Community Engagement role is classified in Pay Band 2, with a pay range of $17.84- $23.18 per hour, commensurate with the successful candidate’s education and experience.
Hours of Work
- Standard hours: 35 hours per week; however, this position is expected to work the hours necessary to fulfill departmental responsibilities.
- Flexibility may be required for evenings, weekends or special events.
OUR COMMITMENT TO INCLUSION & SAFETY
The Edmonton Humane Society (EHS) was founded on the principles of creating positive change in our community. Our hiring practices embrace compassion, support for our staff and volunteers, and our role as a community leader.
We believe that a culture of belonging — where people’s unique backgrounds, experiences, and perspectives are valued and respected — strengthens our ability to serve both animals and people. Our commitment to diversity, equity, inclusion (DEI), and reconciliation helps us support pet guardians facing access-to-care challenges, strengthen the human-animal bond, and build a more compassionate, engaged, and inclusive society.
EHS is also a COR-certified employer, recognized by Alberta’s Certificate of Recognition program for maintaining the highest standards of health and safety for our staff, volunteers and the animals in our care.
Not the right fit? Search for Summer Student Administrative Assistant jobs in Edmonton, AB
About Edmonton Humane Society
Founded in 1907, the Edmonton Humane Society (EHS) is one of the oldest and most reputable charities in both Alberta and the animal welfare sector. Each day, EHS strives to be a model of excellence in the advancement of animal welfare and to lead the movement in creating a more humane world.
Thousands of homeless, neglected and abandoned companion animals from Edmonton and surrounding communities are taken in by EHS every year. These animals are provided with veterinary treatment, behavioural rehabilitation, care and enrichment from EHS staff and a large volunteer and foster network of over 1,000 people. The dedication and commitment to these animals gives them a second chance at finding a forever home, which they may not otherwise have.
As a registered charity, EHS receives no government funding and relies on the generosity of the community to do the work that they do. Every gift helps fulfill a step in an animal's journey to a forever home.
Beyond animal sheltering, EHS engages with the community and offers programs and services to pet owners and pet lovers alike. Through these programs and services, community engagement, and animal sheltering, the Edmonton Humane Society enriches the lives of people and companion animals.