Administrative Assistant - Sales and Marketing
About the role
We are seeking an Administrative Assistant to join our fast-paced, collaborative Sales & Marketing Administration team. This is a two-month term role with the possibility of extension. This role supports our Sales, Delivery, and Business Development functions.
What you'll do
- Sales & Delivery Support:
- Maintain and improve the quality of internal and client-facing resumes.
- Support proposal kick-off and close-out activities.
- Provide administrative support to internal sales projects and reporting.
- Assist with engagement events and special initiatives.
- Use tools like MS Forms and Medallia for internal surveys.
- Provide backup coverage for Reception when needed.
- Proposal & Business Development Coordination:
- Research and identify opportunities on procurement sites (e.g., MERX, Biddingo).
- Analyze RFx requirements and support the end-to-end proposal response process.
- Schedule and facilitate meetings with sales teams and subject matter experts.
- Edit, format, and finalize submission documents aligned with Online's brand.
- Maintain archives and reusable proposal content libraries.
- Track win/loss metrics and contribute to continuous improvement initiatives.
What we'd like
- 2–5 years' of experience in administrative support, proposal coordination, or related roles.
- Experience supporting sales or delivery teams in a professional services or IT environment.
- Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and Adobe Creative Suite.
- Strong writing, editing, and formatting skills with exceptional attention to detail.
- Ability to manage multiple projects simultaneously and meet tight deadlines.
- Experience with RFx processes and procurement portals is an asset.
About Online Business Systems
We are leading Digital Transformation and Cybersecurity consultancy working with Clients in Canada, USA and EMEA. Our commitment to results sets us apart. #ResultsGuaranteed. Online is a digital transformation and cybersecurity consultancy. Since 1986 we have been using technology to deliver dramatic business results for companies throughout Canada, USA and EMEA. Our unsurpassed delivery, our people, and the Online culture of loyalty, trust and commitment to mutual success set us apart. Today we have over 350 business and technical consultants throughout Canada, US and EMEA.
Online has been recognized on the “Best Workplaces in Canada” list for 15 consecutive years. While Online is proud of the acknowledgement, we firmly believe that the most important aspect is not the award itself – it’s the amazing team that we work with every day that make it possible!
Administrative Assistant - Sales and Marketing
About the role
We are seeking an Administrative Assistant to join our fast-paced, collaborative Sales & Marketing Administration team. This is a two-month term role with the possibility of extension. This role supports our Sales, Delivery, and Business Development functions.
What you'll do
- Sales & Delivery Support:
- Maintain and improve the quality of internal and client-facing resumes.
- Support proposal kick-off and close-out activities.
- Provide administrative support to internal sales projects and reporting.
- Assist with engagement events and special initiatives.
- Use tools like MS Forms and Medallia for internal surveys.
- Provide backup coverage for Reception when needed.
- Proposal & Business Development Coordination:
- Research and identify opportunities on procurement sites (e.g., MERX, Biddingo).
- Analyze RFx requirements and support the end-to-end proposal response process.
- Schedule and facilitate meetings with sales teams and subject matter experts.
- Edit, format, and finalize submission documents aligned with Online's brand.
- Maintain archives and reusable proposal content libraries.
- Track win/loss metrics and contribute to continuous improvement initiatives.
What we'd like
- 2–5 years' of experience in administrative support, proposal coordination, or related roles.
- Experience supporting sales or delivery teams in a professional services or IT environment.
- Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and Adobe Creative Suite.
- Strong writing, editing, and formatting skills with exceptional attention to detail.
- Ability to manage multiple projects simultaneously and meet tight deadlines.
- Experience with RFx processes and procurement portals is an asset.
About Online Business Systems
We are leading Digital Transformation and Cybersecurity consultancy working with Clients in Canada, USA and EMEA. Our commitment to results sets us apart. #ResultsGuaranteed. Online is a digital transformation and cybersecurity consultancy. Since 1986 we have been using technology to deliver dramatic business results for companies throughout Canada, USA and EMEA. Our unsurpassed delivery, our people, and the Online culture of loyalty, trust and commitment to mutual success set us apart. Today we have over 350 business and technical consultants throughout Canada, US and EMEA.
Online has been recognized on the “Best Workplaces in Canada” list for 15 consecutive years. While Online is proud of the acknowledgement, we firmly believe that the most important aspect is not the award itself – it’s the amazing team that we work with every day that make it possible!