At Clark Builders, we’re more than a construction company — we’re purpose driven partners committed to building stronger communities. Serving institutional, commercial, and industrial clients across Western and Northern Canada since 1974, we bring a relationship-based approach, deep expertise, and a commitment to safety, innovation, and sustainability to everything we do. As part of the Turner Construction family, we offer the personalized culture of a local team with the strength of a global leader. Learn more about our Purpose and what drives us by visiting our Who We Are page.

Are you a highly organized and proactive individual who thrives in a dynamic environment? We're seeking a detail-oriented Administrative Assistant to join our project-based team and be the essential support system that keeps our construction site operating at peak efficiency. If you're passionate about providing exceptional support and playing a vital role in the success of a major project, we want to hear from you.

Reporting to: Project Executive(s)

Essential Duties & Key Responsibilities:

• Deliver exceptional customer service and administrative support, ensuring a positive and productive environment for the construction site project team.
• Efficiently process mail, manage overnight deliveries, handle photocopying, maintain filing systems, send faxes, update phone lists, process invoices, and order business cards.
• Proactively manage the project calendar, meeting schedules, and project contact lists, ensuring seamless communication and organization.
• Process expense reports accurately and promptly for the Project Executive(s) and/or Manager.
• Set up, process, and administer project-specific tools and materials, including project calendar programs, conference room reservations, and parking/access cards.
• Prepare professional written correspondence, including memos, emails, presentations, and other project-specific documents.
• Create and maintain up-to-date project organizational and seating charts.
• Arrange travel reservations, business accommodations, itineraries, and agendas with meticulous attention to detail.
• Organize project-related meetings, including agenda preparation, scheduling, and logistics, as well as record, transcribe, and distribute detailed meeting minutes.
• Address general office inquiries from staff, clients, customers, and others, and proactively escalate issues as needed.
• Embrace and promote company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.
• Collaborate with the Project Manager to establish and maintain clear protocols for project site visitors.
• Promote a professional and collaborative environment through positive interactions with owners, project team management, Joint Venture Partners, and vendors.
• Provide support for ad hoc requests related to onsite technical issues (e.g., Internet access, copier issues) or coordinate with the Information Systems (IS) team as needed.
• Conduct project-specific orientation and transitions for new project staff.
• Maintain an organized project filing system and coordinate document retrieval schedules.
• Order and manage office and kitchen supplies to support project office needs.
• Contribute new ideas for enhancing the effectiveness of the Administrative Services (AS) team and share recommendations with the broader job family.
• Assist with special projects and coordinate engaging events.
• Assist with timecard processing.
• Assist with document control and safety paperwork.
• Perform other activities, duties, and responsibilities as assigned.

Qualifications:

• High School Diploma or GED and a minimum of 1 year of relevant administrative assistant experience in construction or a related industry (required).
• College degree and/or relevant administrative skills certification (a plus).
• Exceptional attention to detail, accuracy, and organizational skills.
• Ability to maintain sensitive and confidential information.
• Ability to work effectively with minimal supervision and as a valuable member of a team.
• Approachable, proactive, positive, and professional attitude.
• Excellent verbal and written business communication skills.
• Ability to conduct thorough research and perform accurate proofreading.
• Demonstrated active listening skills and commitment to following through on commitments.
• Sound judgment to solve problems, escalate issues, and prioritize responsibilities effectively.
• Proficient computer and data entry skills, including expertise in the Microsoft Office suite, collaborative meeting platforms, and general office equipment.

Ready to build your career with us? Apply now and join a team that’s making a real impact.

Recruitment Fraud Alert

Clark Builders Group of Companies (CBGOC) is aware of fraudulent job offers and interview requests falsely made in our name, targeting international job seekers. These scams aim to collect money or personal information and are not authorized by CBGOC. We never send unsolicited job offers, request payment at any stage of hiring, or ask for personal information before a formal offer is accepted. We urge all applicants to verify the legitimacy of any recruitment communication and report suspicious activity to the appropriate authorities.