Position Overview: We are currently looking for a results-driven Project Management to join our innovative, growing company. The North American Project Management team is responsible for establishing the foundation for all integrated projects- responsible for managing the entire lifecycle of events, from initial consultation to post-event evaluation, all while fostering strong relationships and delivering exceptional service. They will work closely with the Associate Director, Project Management to support the profitability, scope management and on-time delivery of those projects.

Responsibilities:

• Project Planning and Scope Management:

  • Clear understanding of project scope and client budget
  • Develop detailed project plans, timelines, resourcing /capacity, and budgets based on project requirements.
  • Work closely with internal teams to execute the client's vision while adhering to budget and timeline constraints.

• Communication and Updates:

  • Provide regular updates on project progress, changes, and milestones.
  • Coordinates, leads, recaps all internal and/or external project status meetings (kick-off, status updates, financial reviews, post project review)
  • Effectively communicate project timelines, deliverables, and expectations to all stakeholders.

• Problem Solving:

  • Anticipate and address potential challenges or changes to the project scope.
  • Work collaboratively with clients to find solutions that align with their goals and expectations.

• Vendor Management:

  • Oracle Fusion System Ownership (Purchase Order Requisitioner)
  • Responsible for partnering with the Buyer to set-up vendor based on client and Mosaic requirements.
  • Facilitate vendor payment.
  • Document and track all vendor payments.
  • Liaison with Legal, Buyer, AP, CST to ensure vendor is paid and all other inquiries.

• Compliance:

  • Salesforce Project Compliance
  • Concur travel and expense approvals.
  • Understand client MSA financial and legal compliance requirements
  • Internal Pcard Compliance (payments, coding, etc)

• Profitability:

  • Support CST in project Budget Development in partnership with Production & Creative
  • Management of project spend to date using standard Mosaic templates (personnel and out of pocket expenditures)
  • Management of project expense forecast for all related spend
  • Ongoing project variance analysis recommendations and communications
  • Consulted for historical project data where appliable

• Quality Assurance:

  • Ensure that all aspects of the event meet or exceed the client's standards and expectations.
  • Conduct thorough quality checks and inspections to guarantee a flawless planning and execution.

• Post-Event Wrap:

  • Gather feedback for client’s post-event to assess satisfaction and identify areas for improvement.
  • Collaborate with internal teams to implement improvements based on client feedback.

• General:

  • Internal department collaboration
  • Continuous Improvement – Project Operations ways of working
  • Supports Associate Director in creation and implementation of departmental tools/templates
  • Contributor to the agency's culture, vision, and direction
  • Miscellaneous Duties Assigned

Qualifications:

• Degree in Event Management, Marketing, Business, or a related field
• 3-5 years of relevant work experience
• PMP certification is not required for this role, possessing one would be viewed as a valuable asset
• Proven experience as a Project Manager in live events.
• Exceptional interpersonal and communication skills.
• Strong organizational abilities with attention to detail.
• Ability to manage multiple projects simultaneously.
• Flexibility to work irregular hours, as required by live event schedules.

Mosaic is a part of Acosta Group – a collective of the industry’s most trusted retail, marketing and foodservice agencies reimagining the way people connect with brands at every point in their shopping journey.

As a leading North American integrated marketing agency, Mosaic specializes in everything from experiential marketing, commerce + retail media and field marketing, to design and production. With a 35+ year history, Mosaic has office hubs in Chicago, Dallas, and Toronto and full reach across North America.

We focus on creating brand experiences that connect brands with consumers in creative and relevant ways. Mosaic’s ultimate mission is to propel our client’s business, culture, and communities forward to make the human experience better. We are diverse, yet like-minded individuals, and we believe in taking risks and creating shared experiences, not just for our clients, but for each other. Every associate is given the keys to charter new ground as they collectively live in the moment of building memorable experiences together.

Acosta Group is an equal opportunity employer and will ensure that applicants with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed, please contact AskHR@acosta.com. Be sure to include "Applicant Accommodation" in the subject of your email to expedite the request.

Acosta Group believes in good faith that the minimum and maximum annual salary or hourly compensation range for this opportunity is accurate and reasonable at the time of posting.

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